Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 November 2020, commencing at 1.00 pm

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Christine Garey	Cr Carmen Houlahan
Members	Cr Sophie Barker	Cr Rachel Elder
	Mayor Aaron Hawkins	Cr Mike Lord
	Cr Jim O'Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager City Community Services), Robert West (Acting General Manager City Services), Simon Drew (General Manager Infrastructure Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Joy Lanini (Manager Community Development and Events) and Clare Sullivan (Team Leader Civic)

Governance Support Officer                  Rebecca Murray

1          Public Forum

There was no Public Forum.   

2          Apologies

An apology was received from Cr Doug Hall and Cr Benson-Pope and an apology for lateness from Cr Christine Garey.

Moved (Cr Marie Laufiso/Cr Jim O'Malley):

That the Committee:

Accepts the apologies from Cr Doug Hall and Cr Benson-Pope and apology for lateness from Cr Garey.

Motion carried (COM/2020/012)

3          Confirmation of agenda
	Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Committee: Confirms the agenda without addition or alteration. Motion carried (COM/2020/013)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Notes the update to Mayor Hawkins Register of Interest provided at the Infrastructure Services Committee meeting held 16 November 2020.

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2020/014)

5          Confirmation of Minutes

5.1       Community and Culture Committee meeting - 22 September 2020
	Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee: Confirms the minutes of the Community and Culture Committee meeting held on 22 September 2020 as a correct record. Motion carried (COM/2020/015)

6          Minutes of Committees

6          Toitū Otago Settlers Museum Board - 5 October 2020
	Moved (Cr Rachel Elder/Cr Steve Walker): That the Committee: a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 05 October 2020 Motion carried (COM/2020/016)

Part A Reports

7          Community and Culture Committee Forward Work Programme
	A report from Civic provided the forward work programme for the 2020-2021 year.
	Moved (Cr Chris Staynes/Cr Carmen Houlahan): That the Committee: a)     Notes the Community and Culture Committee forward work programme. Motion carried (COM/2020/017)

8          Actions From Resolutions of Community and Culture Committee Meetings
	A report from Civic detailed the open and completed actions from resolutions of Community and Culture Committee meetings from the start of the triennium in October 2019.
	Moved (Cr Steve Walker/Mayor Aaron Hawkins): That the Committee: a)     Notes the Open and Completed Actions from resolutions of Community and Culture Committee. Motion carried (COM/2020/018)

9          Otago Museum Report to Contributing Local Authorities to 30 September 2020
	A report from the Otago Museum provided an update on the key activities to September 2020. The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to members’ questions. Cr Garey entered the meeting at 1.14 pm.
	Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities to 30 September 2020. Motion carried (COM/2020/019)

10        Community and Culture Activity Report for the Quarter Ending 30 September 2020
	The report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the two quarters ended 30 June 2020. The Group Manager Ara Toi (Nick Dixon), the Group Manager Community and Planning (Nicola Pinfold) and the Manager Community Development and Events (Joy Lanini) responded to members questions.
	Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee: a)     Notes the Community and Culture Activity Report for the quarter ending 30 September 2020. Motion carried (COM/2020/020)

11        Items for consideration by the Chair
	There were no items for consideration.

The meeting concluded at 1.37 pm.

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CHAIRPERSON