Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 November 2020, commencing at 10.00 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Gavin Logie (Acting General Manager Finance), Fraser Liggett (Economic Development Programme Manager), Andrea Jones (Communications Team Leader) and Clare Sullivan (Team Leader Civic)

Governance Support Officer                  Lynne Adamson

1          Public Forum

There was no Public Forum.   

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the agenda without addition or alteration. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Lee Vandervis advised that he had resigned from the Otago Museum Trust Board and District Licensing Committee which had been updated in the Interest Register.

Cr Rachel Elder advised that she was now a member of the Dunedin Trails Networks Trust.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Amends the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2020/094)

Cr Carmen Houlahan entered the meeting at 10.03 am.

Reports

5          COVID-19 Response Fund

A report from Enterprise Dunedin noted that Council had requested a report outlining options for allocating a COVID-19 Support Fund of $950k. The COVID-19 Support Fund aimed to strengthen social wellbeing and economic development activities in response to the local impact of the pandemic.  The Director Enterprise Dunedin (John Christie) and Economic Development Programme Manager (Fraser Liggett) spoke to the report and responded to questions. Following discussion on the proposed initiatives, it was agreed that more information was required prior to the allocations being awarded.

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council:

Lay the item on the table to be considered at a Council meeting once the additional information had been received.

Motion carried (CNL/2020/095)

6          Financial Strategy - Debt Limit
	A  report from the Executive Leadership Team presented options for setting a debt limit to be used in the preparation of the 10 year plan 2021-31.  The approved option would be included in the Financial Strategy and would be used to inform a proposed level of capital expenditure over the 10 year period.  The Chief Executive Officer (Sandy Graham) and Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.
During discussion Cr Doug Hall left the meeting at 11.12 am and returned at 11.20 am; Cr Christine Garey left the meeting at 11.18 am and returned at 11.21 am; Cr Mike Lord left the meeting at 11.25 am and returned at 11.27 am.
	Moved: (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 11.39 am and reconvened at 12.00 pm.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council, for the purposes of setting the draft 10 year plan: a) Approves setting a debt limit of 250% as a percentage of revenue; and b) Notes that this would be subject to public consultation on the draft financial strategy. Division The Council voted by division: For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against:         Crs Jules Radich and Lee Vandervis (2). Abstained:   Nil The division was declared CARRIED by 13 votes to 2 Motion carried (CNL/2020/096)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 1.13 pm and reconvened at 2.00 pm.

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Dunedin City Holdings - Update Report	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Keith Cooper (Chair, Dunedin City Holdings Ltd) be permitted to remain in the meeting because of his knowledge for Item C1.  This knowledge would be of assistance and was relevant to the matter being discussed.

The meeting moved into confidential at 2.01 pm and concluded at 3.03 pm.

..............................................

MAYOR