Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 24 November 2020, commencing at 10.00 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr Rachel Elder
	Cr Doug Hall	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O’Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) Chris Henderson (Group Manager Waste and Environmental Solutions), Scott MacLean (Acting Group Manager Parks and Recreation); Nicola Pinfold (Group Manager Community and Planning; Suzie Ballantyne (Policy Manager); John Brenkley (Planning and Partnerships Manager); Catherine Irvine (Solid Waste Manager) and Clare Sullivan (Team Leader Civic)

Governance Support Officer                  Lynne Adamson

1          Opening

Manjunath and Vidya Kuldarni opened the meeting with a prayer on behalf of the Hindu Faith.

2          Public Forum

2.1       Public Forum – Library Prayer Room

Paul Gourlie addressed the meeting concerning the development of an interdenominational prayer room and separate Muslim space at the Dunedin City Library.  Mr Gourlie commended Council for the initiative and suggested that the Council consider having an interfaith room and a room where women could meet separately  as a more inclusive concept for the rooms. 

3          Apologies

             Moved (Mayor Aaron Hawkins/Cr Christine Garey):

             That the Council:

             Accepts the apologies from Crs David Benson-Pope and Carmen Houlahan for absence    and from Crs Doug Hall and Andrew Whiley for lateness.

Motion carried

4          Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Confirms the agenda without addition or alteration. Motion carried

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interest.

          Motion carried

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 27 October 2020
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 27 October 2020 as a correct record. Motion carried

6.2       Ordinary Council meeting - 10 November 2020
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 10 November 2020 as a correct record. Motion carried

Reports

7          Council Forward Work Programme
	A report from Civic provided the updated forward work programme for the 2020-2021 year.
	Moved (Cr Steve Walker/Cr Christine Garey): That the Council: Notes the updated Council forward work programme. Motion carried

8          Actions From Resolutions of Council Meetings
	A report from Civic provided an update on progress on implementing resolutions made at Council meetings.
	Moved (Cr Steve Walker/Cr Rachel Elder): That the Council: Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried
9          DCC Submission on a Preliminary view of 2023 Census content
	A report from Corporate Policy sought approval of a draft Dunedin City Council submission to Stats NZ Tatauranga Aotearoa on a Preliminary view of 2023 Census content and various proposed quality improvements.
	The Group Manager Community and Planning (Nicola Pinfold) and Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions.
	Moved (Cr Rachel Elder/Cr Steve Walker): That the Council: Approves the Dunedin City Council submission to Stats NZ Tatauranga Aotearoa. Motion carried (CNL/2020/097) with Cr Vandervis recording his vote against

10        DCC Submission on 'Our Water Our Vision'
	A report from Corporate Policy sought approval of a draft Dunedin City Council submission to Otago Regional Council on their vision for the future of Otago’s lakes, rivers, streams, groundwater and wetlands, ‘Our Water Our Vision’.
	The Group Manager Community and Planning (Nicola Pinfold) and Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions.
Cr Lee Vandervis left the meeting at 10.40 am.
	Moved (Cr Sophie Barker/Cr Jim O'Malley): That the Council: Approves the Dunedin City Council submission to the Otago Regional Council on ‘Our Water Our Vision’. Motion carried (CNL/2020/098)

11        DCC Submission On a Partial Review of the Otago Conservation Management Strategy (CMS)
	A report from Parks and Recreation advised that the Department of Conservation sought feedback on a partial review of the Otago Conservation Management Strategy (CMS) to allow for new cycle tracks and trails to be considered along with a review of relevant CMS mountain biking policies.
	The Acting Group Manager Parks and Recreation (Scott MacLean) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions.
During discussion, Cr Lee Vandervis returned to the meeting at 10.42 am.
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Council: Approves the Dunedin City Council submission without amendment on the partial review of the Otago Conservation Management Strategy. Motion carried (CNL/2020/099)

12        DCC Submission on Reducing the impact of plastic on our environment
	A report from Waste and Environmental Solutions sought endorsement of the Waste Management Institute of New Zealand Territorial Authorities Officers Forum submission on ‘Reducing the impact of plastic on our environment – moving away from hard-to-recycle and single-use items’, to the Ministry for the Environment.
	The Group Manager Waste and Environmental Solutions (Chris Henderson) and Solid Waste Manager (Catherine Irvine) spoke to the report and responded to questions.
During discussion, Cr Rachel Elder left the meeting at 10.53 am and returned at 10.57 am. Cr Christine Garey left the meeting at 11.10 am and returned at 11.12 am. Cr Doug Hall entered the meeting at 11.12 am. Cr Mike Lord left the meeting at 11.14 am and returned at 11.16 am. Cr Andrew Whiley entered the meeting at 11.17 am.
	Moved (Cr Sophie Barker/Cr Jim O'Malley): That the Council: Approves the Dunedin City Council endorsement of the Waste Management Institute of New Zealand Territorial Authorities Officers Forum submission to the Ministry for the Environment on proposals for Reducing the impact of plastic on our environment. Motion carried (CNL/2020/100)

13        Meeting Schedule for 2021
	A report from Civic sought adoption of a meeting schedule for 2021, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.
	The Team Leader Civic (Clare Sullivan) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Marie Laufiso): That the Council: a)     Approves the proposed meeting schedule for 2021. b)     Notes that the Community Boards would confirm their own meeting dates at their next meetings.  Motion carried (CNL/2020/101)

14        New Zealand Masters Games CCO Exemption
	A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust (the Trust) sought a continuation of exemption status from being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002.
	The Acting General Manager City Services (Robert West) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Steve Walker): That the Council: Approves the exemption of the Dunedin (New Zealand) Masters Games Trust from the requirements of being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002. Motion carried (CNL/2020/102)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Ordinary Council meeting - 27 October 2020 - Public Excluded	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	.
C2  Ordinary Council meeting - 10 November 2020 - Public Excluded	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	.
C3  Confidential Council Forward Work Programme	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4  Confidential Council Actions from Resolutions at Council Meetings	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.
C5  South Dunedin Library and Community Complex	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C6  Appointment - external organisation	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2020/103)

The meeting moved into confidential at 11.33 am and adjourned for 15 minutes.

The meeting concluded at 12.35 pm.

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MAYOR