Grants Subcommittee

Community Arts, Performance Underwriting, Creative Communities Scheme, Professional Theatre, Covid-19 Community Response Fund, Community Events, Community, Waste Minimisation, Dunedin Biodiversity

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 05 November 2020, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Peter Hayden	Dan Hendra
	Don Hunter	Adam Keane
	Anna Parker	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor), Mai Tamimi (Community Advisor), Catherine Irvine (Senior Strategy and Policy Officer), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor)

Governance Support Officer                  Rebecca Murray

1          Opening

Adam Keane opened the meeting with a karakia timitaka.

2          Apologies

Apologies were received from Hannah Molloy, Sarah Davie-Nitis and Craig Wilson.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.

Motion carried (GS/2020/060)

3          Confirmation of agenda
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2020/061)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Anna Parker amended her register of interest with advising as per the following; property owner, no longer a trustee of Otepoti Corso Charitable Trust, no longer a conflict with Collaborative Therapy and Development Trust, no longer a conflict with Aukaha and a current work contract with Otago Polytech.

Dan Hendra amended his register of interest with advising as per the following; property owner.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2020/062)

Part A Reports

5          Community Arts, Performance Underwriting, PROFESSIONAL THEATRE, Creative Communities Scheme, Community Events, Community and Small Grant Applications

Community Arts Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Dan Hendra declared a conflict of interest with Item 6 - International Festival of Environment Science and Technology New Zealand Incorporated and withdrew from this item.

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $1,166.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/063) with Peter Hayden recording his vote against.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding application:

7	Plastic Free Wanaka (Plastic Bag Free Wanaka)

Motion carried (GS/2020/064)

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves the funding as follows:

6

International Festival of Environment Science and Technology New Zealand Incorporated

$4,050.00

Motion carried (GS/2020/065) with Dan Hendra withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

1	City Choir Dunedin (Dunedin Choral Society Inc)	$5,000.00
2	Down in Edin Magazine	$3,000.00
3	Dunedin Festival of Women’s Art and Music	$3,000.00
4	Dunedin Youth Jazz Orchestra	$5,000.00
5	Every Body is a Treasure (Every Body is a Treasure Trust)	$3,974.00
8	The Anteroom (The Anteroom Arts Charitable Trust)	$4,860.00
9	Weka Club Inc (J D M Covell)	$5,000.00

Motion carried (GS/2020/066) with Peter Hayden recording his vote against.

Performance Underwriting Grant

The Relationship Advisor – Ara Toi (Cara Paterson) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest with Item 1 - AWOL Collective (A R Wolfe) and withdrew from this item.

Moved (Dan Hendra/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

1	AWOL Collective (A R Wolfe)

Motion carried (GS/2020/067)  with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/068)

The meeting was adjourned at 10.26 am and reconvened at 10.38 am.

Creative Communities Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Dan Hendra declared a conflict of interest with Item 12 - New Zealand International Science Festival (Dan Hendra) and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 16 - Pacific Trust Otago and withdrew from this item.

Cr Sophie Barker declared a conflict of interest with Item 5 - Dunedin Midwinter Celebrations (Paul Smith) and withdrew from this item.

Staff member Lisa Wilkie declared a conflict of interest with Item 6 - Eleanor Girvan (E O’Neill) and had this application peer reviewed as per Council policy.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Approves the following funding:

13

Nicola Hansby

$3,034.30

Motion carried (GS/2020/069)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

7	Environmental Justice Otepoti

Motion carried (GS/2020/070)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding application:

10	Guy Howard-Smith

Motion carried (GS/2020/071)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Declines the following funding application:

12	New Zealand International Science Festival (Dan Hendra)

Motion carried (GS/2020/072) with Dan Hendra withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

15	Oliver Robson-Alexander (O T Robson-Alexander)

Motion carried (GS/2020/073)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

21	Whare Flat Folk Festival (New Edinburgh Folk Club)

Motion carried (GS/2020/074)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

5

Dunedin Midwinter Celebrations (Paul Smith)

$3,000.00

Motion carried (GS/2020/075) with Cr Sophie Barker withdrawing.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

16

Pacific Trust Otago

$6,750.00

Motion carried (GS/2020/076) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Anna Perry (Nicola Hansby)	$3,500.00
2	Christine Keller	$3,000.00
3	Dance & Arts Therapy NZ (Dance Therapy NZ)	$5,000.00
4	Dunedin Fringe Arts Trust	$3,000.00
6	Eleanor Girvan (E O’Neill)	$1,936.00
8	Every Body is a Treasure (Mandi Lynn)	$4,000.00
9	Findlay Currie	$4,450.00
11	Mandi Lynn	$3,973.50
14	Nyx (Kirsten Jamieson)	$4,650.00
17	Ray O’Leary (M B O’Leary)	$943.00
18	The Globe Theatre Dunedin (Friends of the Globe Theatre)	$1,293.00
19	The Weka Club (J D M Covell)	$1,800.00

Motion carried (GS/2020/077)

Moved (Cr Christine Garey/Peter Hayden):

That the Subcommittee:

a) Approves the funding as follows:

20

The Woven Women, subject to the following conditions: 1. Organisers provide Ara Toi staff with evidence of full support for the Wāhine Project from the rūnaka involved by 31 January 2021. 2. Organisers agree that appropriate koha will be offered to the rūnaka involved. Funding will be released once evidence is provided that the conditions have been met; if the conditions are not met, the allocated amount will be held over for the March 2021 funding round.

$2,835.20

Motion carried (GS/2020/078)

Professional Theatre Grants

The Relationship Advisor – Ara Toi (Cara Paterson), the Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Cr Christine Garey declared a conflict of interest with Item 1 - Ake Ake Theatre Company Trust, Item 4 - Prospect Park Productions and Item 5 - Talking House Charitable Trust and withdrew from these items.  Cr Marie Laufiso chaired the meeting while these items were discussed.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Ake Ake Theatre Company Trust	$18,000.00
4	Prospect Park Productions	$15,000.00
5	Talking House Charitable Trust	$10,000.00

Motion carried (GS/2020/079) with Cr Christine Garey withdrawing.  Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves the funding as follows:

2	Arcade Theatre Company (Arcade Theatre Trust)	$18,000.00
3	Curiouser and Curiouser (R P Hart)	$5,000.00
6	The Unity Creative	$15,000.00
7	WOW Productions Trust	$14,000.00

Motion carried (GS/2020/080)

Don Hunter and Peter Hayden left the meeting at 11.41 am.

Community Events Grants

The Manager Community Development and Events (Joy Lanini) and the Community Advisor Cultural Events (Vicki Lenihan) spoke to the applications and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest with Item 1 - Acts of Kindness Charitable Trust, Item 7 - Dunedin Festival of Women’s Art and Music and Item 14 - Pacific Trust Otago and withdrew from this item.

Cr Christine Garey declared a conflict of interest with Item 10 - Green Island Competitions Society Inc and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

Moved (Cr Christine Garey/Sophie Barker):

That the Subcommittee:

a) Declines the following funding applications:

9	Dunedin Tamil Society Inc (Dunedin Tamil Society)
11	Mosgiel Memorial RSA Inc
13	Otago NBL Franchise Ltd
18	St Kilda Brass Band Inc (St Kilda Brass Band)

Motion carried (GS/2020/081) with Anna Parker recording her abstention.

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

10

Green Island Competitions Society Inc

$1,448.00

Motion carried (GS/2020/082) with Cr Christine Garey withdrawing.  Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

1	Acts of Kindness Charitable Trust	$5,000.00
7	Dunedin Festival of Women’s Art and Music	$1,000.00
14	Pacific Trust Otago	$5,000.00

Motion carried (GS/2020/083) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

2	Athletics Otago Incorporated	$1,575.00
3	AWOL Collective (A R Wolfe)	$2,933.15
4	Basketball Otago (Basketball Otago Inc)	$10,000.00
5	Brighton Gala Experience	$1,000.00
6	Disc Golf Dunedin Inc (Disc Golf Dunedin)	$1,200.00
8	Dunedin Poultry, Pigeon & Cage Bird Club Inc (Dunedin Poultry, Pigeon & Cage Bird Club)	$2,032.00
12	Otago Bonsai Society (Otago Bonsai Society Inc)	$776.00
15	Piping and Dancing Association of NZ Inc Otago Centre (The Piping & Dancing Assn of NZ Inc Otago Branch)	$4,000.00
16	Royal New Zealand Pipe Band Association-Otago Centre (Royal New Zealand Pipe Band Assn Otago Centre)	$2,828.78
17	South Dunedin Street Festival Steering Group (South Dunedin Voice t/a South Dunedin Street Festival)	$5,000.00
19	St Leonards School, Dunedin (St Leonards School Board of Trustees)	$500.00
20	Swing Riot Dunedin Inc	$1,700.00
21	Vintage Car Club of New Zealand Inc Otago Branch Inc (VCC of New Zealand Inc Otago Branch Inc)	$568.10

Motion carried (GS/2020/084)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/085)

The meeting adjourned at 12.11 pm and reconvened at 12.48 pm.

Community Grants

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 19 – Te Aho Paihere and Item 23 – Vanora: Equine-assisted Therapy and Personal Development and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 14 - Otago Mental Health Support Trust and withdrew from this item.

Cr Christine Garey declared a conflict of interest with Item 21 - The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $547.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/086)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding applications:

5	Deaf Aotearoa Holdings Ltd
22	The Scout Association of New Zealand – Jenny Keene (The Scout Association of New Zealand

Motion carried (GS/2020/087)

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

a) Approves the following funding:

19	Te Aho Paihere	$2,000.00
23	Vanora: Equine-assisted Therapy and Personal Development	$1,750.00

Motion carried (GS/2020/088) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

14

Otago Mental Health Support Trust

$4,700.00

Motion carried (GS/2020/089) with Cr Marie Laufiso withdrawing.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Approves the funding as follows:

21

The Parkinson’s NZ Charitable Trust (Parkinson’s New Zealand)

$4,700.00

Motion carried (GS/2020/090) with Cr Christine Garey withdrawing.  Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

1	Alzheimers Society Otago ADARDS (ADARDS Otago Inc)	$4,700.00
2	Anglican Family Care (Anglican Family Care Centre (Inc))	$4,700.00
3	Cancer Society Otago and Southland Division (Cancer Society of New Zealand, Otago and Southland Division)	$4,700.00
4	Chatbus Trust	$4,700.00
6	Dunedin Curtain Bank Trust	$4,700.00
7	Dunedin Environment Centre Trust – Joseph Dougherty (Dunedin Environment Centre Trust)	$2,103.00
8	Ignite Consultants (Ignite Trust)	$4,700.00
9	Karitane School (Karitane School Board of Trustees)	$2,000.00
10	Methodist Mission Southern (For Methodist Church of NZ, Dunedin Methodist Mission T/A Methodist Mission)	$4,700.00
11	Middlemarch Sports Pavilion	$2,000.00
12	Mosgiel Memorial RSA Trustees Trust Fund	$4,700.00
13	Muscular Dystrophy Southern Regions Branch (Muscular Dystrophy Association of New Zealand Southern Region Branch)	$4,700.00
15	Otago Multiple Sclerosis Society Inc	$4,700.00
16	Saddle Hill Foundation Trust	$4,700.00
17	Shakti Ethnic Women’s Support Group Dunedin	$4,700.00
18	Taieri Christian Care Trust (Taieri Christian Care)	$4,700.00
20	The Brain Injury Association (Otago) Inc	$4,700.00
24	Wellness Empathy Kindness Aotearoa Trust (Task)	$4,700.00
25	Youthline Otago Inc	$4,700.00

Motion carried (GS/2020/091)

Neighbourhood Matching and Small Project Grants

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the funds allocated between 1 April 2020 and 30 September 2020 for Small Project and Neighbourhood Matching grants.

Motion carried (GS/2020/092)

Change of scope for Approved Grants

The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Notes the previously approved change of scope for grants received in March 2019 for Heart Kids Otago; the Green Island Singing Competition Inc; Prospect Park Productions and  the Caversham Community Group.

Motion carried (GS/2020/093)

6          COVID-19 Community Response Fund Applications

The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison), (Mai Tamimi) and (Becks New) spoke to the funding applications and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 2  - Age Concern Otago Inc – Mirijam Spronk , Item 15 - Samoan Methodist Dunedin Parish and Item 18 - The Valley Project (The North East Valley Community Development Project) and withdrew from these items.

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

a) Declines the following funding application:

15	Samoan Methodist Dunedin Parish

Motion carried (GS/2020/094) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Approves the funding as follows:

2

Age Concern Otago Inc – Mirijam Spronk

$2,777.77

Motion carried (GS/2020/095) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

18

The Valley Project (The North East Valley Community Development Project)

$2,777.77

Motion carried (GS/2020/096) with Cr Marie Laufiso and Anna Parker withdrawing.

Moved (Cr Christine Garey/Adam Keane):

That the Subcommittee:

a) Approves the funding as follows:

1	Acts of Kindness Charitable Trust	$2,777.77
3	Alzheimers Society Otago – ADARDS (ADARDS Otago Inc)	$2,777.77
4	Anglican Family Care (Anglican Family Care Centre Inc)	$2,777.77
5	Aroha Ki Te Tamariki Trust – Mirror Services	$2,777.77
6	Aspire Kids Tamariki Matana Charitable Trust	$2,777.77
7	Chatbus Trust – Averil Pierce (Chatbus Trust)	$2,777.77
8	Connections Education and Development Trust (Connections Studio Account)	$2,777.77
9	Dunedin Community House (The Dunedin Community House Inc)	$2,777.77
10	Dunedin Folk Club (New Edinburgh Folk Club)	$2,777.77
11	Home of St Barnabas Trust – Lynette Keith (Home of St Barnabas Trust)	$2,777.77
12	Methodist Mission Southern (For Methodist Church of NZ, Dunedin Methodist Mission T/A Methodist Mission)	$2,777.77
13	Otago Youth Wellness Trust	$2,777.77
14	Royal New Zealand Plunket Trust (Royal NZ Plunket Trust – Otago Area)	$2,777.77
16	South Dunedin Hall Trust	$2,777.77
17	The Malcam Charitable Trust	$2,777.77
19	Youthline Otago Inc	$2,777.77

Motion carried (GS/2020/097)

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

a) Requests that the second tranche of the COVID-19 response grants fund allocation looks more strategically in terms of better targeting those groups and organisations with more pressing financial / capacity needs specifically related to COVID-19.

Motion carried (GS/2020/098)

7          Rates Relief Grants Expenditure 2019/20
	The Manager Community Development and Events (Joy Lanini) and the Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Notes the Rates Relief Grant expenditure of $508,743 to 140 organisations in 2019/20. Motion carried (GS/2020/099)
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Adjourns the meeting. Motion carried (GS/2020/100)
	The meeting was adjourned at 2.26 pm and reconvened at 2.38 pm.

8          Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grants Applications

Change of Scope for Previous Grants Recipients

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the extension of time for the following previous grants recipients whose project time-frames have been impacted by Covid-19 restrictions:

Our Food Network – to retain their funding through to the end of June 2021, to use it for the next harvest season.

SuperGrans – to retain their funding through to the end of June 2021, to allow them time to reorganise the workshops, and create the videos as per their original grant application.

Spout Alternatives – to retain their funding through to the end of June 2021, to be able to deliver their proposed workplan.

Less Limited – to retain their funding through to the end of June 2021 to enable the project to move forward with an IP strategy, patient lookups and brand protection.

URBN VINO – to retain their funding through to the end of June 2021, which will allow the applicant to utilise the equipment and materials purchased to produce and sell his product.

Motion carried (GS/2020/101)

Waste Minimisation Community Projects/Initiatives Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 3 – Opoho School and Item 5 - Valley Community Workplace (Valley Community Workspace Inc) and withdrew from these items.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Adjourns the meeting.

Motion carried (GS/2020/102)

The meeting was adjourned at 2.56 pm and reconvened at 3.00 pm.

Moved (Cr Christine Garey/Adam Keane):

That the Subcommittee:

a) Declines the following funding application:

4	Otago Cancer Society (Cancer Society of NZ – Otago and Southland Division Inc)

Motion carried (GS/2020/103)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves that the remaining unallocated funding of $9,174.00 from this round be carried forward to the next funding round in March 2021.

Motion carried (GS/2020/104)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

3	Ōpoho School	$1,367.00
5	Valley Community Workplace (Valley Community Workspace Inc)	$4,998.00

Motion carried (GS/2020/105) with Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

1	Dunedin Curtain Bank (Dunedin Curtain Bank Trust)	$5,000.00
2	Mornington Toy and Games Library	$5,000.00
6	Plastic Free Wanaka (Plastic Bag Free Wanaka)	$4,461.00

Motion carried (GS/2020/106)

Waste Minimisation Development (Commercial) Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Approves an extraordinary March 2021 Funding round for the remaining $51,000.00 of unallocated Waste Minimisation Innovation and Development (Commercial) funding.

Motion carried (GS/2020/107)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Declines the following funding applications:

2	Doubt Not Limited
3	Clean Start Consultancy

Motion carried (GS/2020/108)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b) Approves the funding as follows:

1

Why Waste Limited

$19,000.00

Motion carried (GS/2020/109)

Waste Minimisation Small Project Grants

The Senior Strategy and Policy Officer (Cath Irvine) and the Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a)     Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b)     Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried (GS/2020/110)

Anna Parker, Dan Hendra and Adam Keane left the meeting at 3.20 pm.

9          Dunedin Biodiversity Fund - Final reports on completed projects
	The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
	Moved (Cr Steve Walker/Cr Christine Garey): That the Subcommittee: a)     Notes the project completion reports on Dunedin Biodiversity Fund projects. b)     Approves the reallocation of $2,126.81 of unclaimed grant monies to the April 2021 round of the Biodiversity Fund. Motion carried (GS/2020/111)
	Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Resolves to continue the meeting beyond six hours as set in accordance with Standing Order 4.2. Motion carried (GS/2020/112)

10        Dunedin Biodiversity Fund Applications

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

Cr Christine Garey declared a conflict of interest with Item BIO-2020-17 - Murphy, S, Item BIO-2020-18 - Wild Dalmore Reserve (Howard, M), and Item BIO-2020-25 - Cross, P and withdrew from these items.  Cr Marie Laufiso chaired the meeting while these items were discussed.

Cr Marie Laufiso declared a conflict of interest with Item BIO-2020-23 - Proprietors of Puraukanui Block Inc (Weir, N) and withdrew from this item.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application:

BIO-2020-18

Wild Dalmore Reserve (Howard, M)

Motion carried (GS/2020/113) with Cr Christine Garey withdrawing.  Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Declines the following funding applications:

BIO-2020-28	Wairoa Campsite Committee (Crerar, D)
BIO-2020-30	Penwarden, J
BIO-2020-32	Ballard, H
BIO-2020-36	Barns, K
BIO-2020-37	Thorne, G

Motion carried (GS/2020/114)

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-17	Murphy, S	$900.00
BIO-2020-25	Cross, P	$700.00

Motion carried (GS/2020/115) with Cr Christine Garey withdrawing.  Cr Marie Laufiso chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-23

Proprietors of Puraukanui Block Inc (Weir, N)

$1,300.00

Motion carried (GS/2020/116) with Cr Marie Laufiso withdrawing.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

BIO-2020-19	Guest, R	$2,500.00
BIO-2020-20	BYCAA (Baillie, C)	$2,500.00
BIO-2020-21	Baillie, P	$2,500.00
BIO-2020-22	Niimi, M	$1,200.00
BIO-2020-24	Fitzgerald, R	$4,900.00
BIO-2020-26	Brownstein, G	$3,600.00
BIO-2020-27	Gunther, S	$2,500.00
BIO-2020-29	Knox, B	$4,400.00
BIO-2020-31	Hepburn, J	$4,100.00
BIO-2020-33	Forrester, J	$2,500.00
BIO-2020-34	Lord, J	$1,700.00
BIO-2020-35	Randle, D	$4,700.00

Motion carried (GS/2020/117)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Requests staff explore ways to ensure that the Dunedin Biodiversity Fund that there is pre-application contact conducted, that the plants are locally sourced and that consideration is given towards the Dunedin City Council’s zero carbon goal.

Motion carried (GS/2020/118)

11        Karakia Whakamutunga
	Cr Marie Laufiso closed the meeting with a karakia whakamutuka.

The meeting concluded at 3.52 pm.

..............................................

CHAIRPERSON