Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 16 November 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew, (General Manager Infrastructure Services), Robert West (Acting General Manager City Services), Simon Pickford (General Manager Community Services), Chris Jones (Contract Services Delivery Manager 3 Waters), Scott MacLean (Acting Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions), David Bainbridge (Group Manager Property Services), Clare Sullivan (Team Leader Civic) and  Nick Sargeant (Transport Strategy Manager)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Fiona Clements

 

Fiona Clements spoke to the committee regarding improving resource recovery infrastructure.  She would like the City to have a functional resource recovery system and would like community hubs developed. She is asking the Council to provide resources and mandates for this work to be undertaken. 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Committee:

 

             Extend the public forum beyond 30 minutes.

 

             Motion carried

 

Cr Hall left the meeting 1.30 pm

 

1.2       Public Forum – Finn Boyle Otago Polytechnic

 

Finn Boyle spoke to the committee regarding organic waste resourcing.  He would like community composting sites to be developed across the city.  

Cr Hall returned to the meeting at 1.36 pm.

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Jules Radich):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

             Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mayor declared that he was no longer on the of Young Elected Members Committee.

 

 

Moved (Cr Chris Staynes/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Amends if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 5         Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 3 August 2020

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Committee:

 

Confirms the minutes of the Infrastructure Services Committee meeting held on 3 August 2020 as a correct record.

 Motion carried

Part A Reports

6          Infrastructure Services Committee Forward Work Programme

 

 

A report from Civic provided the forward work programme for the 2020-2021 year.

 

 

Moved (Chairperson Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Notes the Infrastructure Services Committee Forward Work Programme.

 Motion carried

 

7          Actions From Resolutions of Infrastructure Services Committee Meetings

 

 

A report from Civic provided an update on progress on implementing resolutions made at Infrastructure Services Committee meetings.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

 Motion carried

 

8          3 Waters Activity Report for the quarter ending 30 September 2020

 

A report from 3 Waters provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted services.

 

The Contract Delivery Services Manager, 3 Waters (Chris Jones) spoke to the report and responded to questions.

 

 

 

 

Moved (Cr Jules Radich/Cr Doug Hall):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/018)

 

9          Parks and Recreation Activity Report for the Quarter Ending 30 September 2020

 

In a report from Parks and Recreation an update was provided on operations, maintenance and capital works, including contracted services, for the period 1 July 2020 to 20 September 2020.

 

The General Manager (Robert West) and Acting Group Manager Parks and Recreation (Scott McLean) spoke to the report and responded to questions.

 

 

Moved (Cr Sophie Barker/Cr Doug Hall):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/019)

 

10        Waste and Environmental Solutions Activity Report for the quarter ending 30 September 2020

 

In a report from Waste and Environmental Solutions an update was provided plans and policies, operations, maintenance and capital works, including contracted services.

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions. 

 

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Waste and Environmental Report for the quarter ending 30 September 2020.

 Motion carried (ISC/2020/020)

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

             Adjourn for 10 minutes until 3.21 pm.

 

             Motion carried

 

 

The meeting adjourned at 3.12 pm and reconvened at 3.21 pm.

 

11        Property Services Activity Report for the Quarter Ending 30 September 2020

 

In a report from Property an update was provide on Property Services operations, maintenance and capital works for the quarter ending 30 September 2020.

 

The Acting General Manager Community Services (Robert West) and Property Services Manager (David Bainbridge-Zafar) spoke to the report and responded to questions. 

 

 

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Committee:

 

a)     Notes the Property Services Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/021)

 

12        Transport Activity Report for the Quarter ending 30 September 2020

 

In a report from Transport an update was provided on Transport operations, maintenance, and capital works, including contracted services.

 

 

The Group Manager Transport (Jeanine Benson) and Transport Strategy Manager (Nick Sargeant) spoke to the report and responded to questions. 

 

 

Moved (Cr Jules Radich/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Transport Activity Report for the quarter ending 30 September 2020.

Motion carried (ISC/2020/022)

 

13        Updates from Governance Entities

 

A report from Civic provided the minutes from Connecting Dunedin meeting held on 3 September 2020.

 

Moved (Chairperson Jim O'Malley/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the outcomes from a meeting of Connecting Dunedin held on 3 September 2020.

Motion carried (ISC/2020/023)

 

14        Resolution to stop a portion of Willmott Street and Harbour Terrace, Careys Bay

 

A report from Transport recommended that the road stopping at 2 Willmott Street (on the Harbour Terrace and Willmott Street frontages) be concluded as the public notification process had been completed with no objections received.

 

Moved (Mayor Aaron Hawkins/Cr Jules Radich):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 543943 is stopped.

c)     Authorises a public notice declaring that the road is stopped.

Motion carried (ISC/2020/024)

 

15        Naming of New Private Way

 

A report from Transport sought approval of a road name for one new private way.  The road name proposed by the developer had been assessed against the DCC Road Naming Policy, and the recommended name complies with the policy.

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Committee:

 

a)     Names a private way off Hagart Alexander Drive Mosgiel as ‘Alder Crescent’.

Motion carried (ISC/2020/025)

 

16        Draft Litter Compliance Policy 2020

 

A report from Waste and Environmental Solutions presented an updated Litter Compliance Policy 2020 and sought approval to give public notice of the Council’s intention to adopt this policy.

 

The General Manager City Services (Simon Pickford) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Committee:

 

a)     Approves the 14-day public notification of the proposed Litter Compliance Policy 2020.

Motion carried (ISC/2020/026)

 

17        Items for Consideration by the Chair

 

 

There were no items raised.

 

 

 

 

The meeting concluded at 4.13 pm.

 

 

 

 

 

 

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C H A I R P E R S O N