Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale, Dunedin on Thursday 12 November 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager, Property); Andrew Lord (Maintenance Team Leader, Transport Delivery), Tim Please (Roading Engineer, Transport Delivery); Paul Jamieson and Thomas Forde (Fulton Hogan) and Simon Currie (South Roads)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Public Forum

1.1       Public Forum - Brian Peat

 

Brian Peat provided an overview on the Silverstream project he was involved with and responded to questions.

  

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Scott Weatherall and Leanne Stenhouse declared an interest in Item 7 – Funding application and advised that they would withdraw from this item.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 24 September 2020

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 24 September 2020 as a correct record.

Motion carried

    

Part A Reports

6          Roadside Vegetation

 

Andrew Lord (Maintenance Team Leader, Transport Delivery), Tim Please (Roading Engineer, Transport Delivery); Paul Jamieson and Thomas Forde (Fulton Hogan) and Simon Currie (South Roads) provided an update on the new maintenance contract.

 

They responded to questions on concerns raised by the Board.

 

7          Funding Application

 

Scott Weatherall and Leanne Stenhouse withdrew from this item.  Paul Weir assumed the Chair.

The Board considered a funding application from Christmas on the Domain.  They requested $1,000.00 towards the cost of the stage set up and operation of the sound system and traffic management for the annual community Christmas event. 

The Board were very supportive of the community event and agreed that they would provide annual support, as a community project, funding from the discretionary fund.

 

Moved (Paul Weir/Christina McBratney):

That the Board:

 

Approves the funding application for $1,000 from Christmas on the Domain towards the cost of the community Christmas event.

Motion carried (SHCB/2020/013)

 

 

Moved (Keith McFadyen/John Moyle):

That the Board:

a)       Agrees to support Christmas on the Domain as an annual community event until the end of the triennium.

b)      Provides $500.00 per annum towards the Christmas on the Domain event until the end of the current triennium, noting that this would not preclude them from applying for additional funding.

Motion carried (SHCB/2020/014)

 

The Chairperson (Scott Weatherall) resumed the Chair.

 

8          Governance Support Officer's Report

 

A report from civic is to inform the Saddle Hill Community Board of activities relevant to the Board’s area which included:

·                Project Fund – the funds would be updated to include the contribution towards the Kaikorai Estuary car park extension.

·                Road Naming Register;

·                Parks and Reserves Updates;

·                Transportation Updates;

·                Three Waters Updates;

·                Funding Application Report Back;

·                2021 Meeting Date.

During discussion, Cr Jules Radich left the meeting at 1.47 pm.

 

 

Moved (Scott Weatherall/ John Moyle):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Supports the name of Donald Buchan being added to the Road Naming Register.

c)     Approves Thursday 11 February 2020 as the first meeting date for the Saddle Hill Community Board for 2021.

Motion carried (SHCB/2020/015)

 

9          Board Updates

 

Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:

Keep Dunedin Beautiful

Christina McBratney provided an update on Keep Dunedin Beautiful activities.  She advised that permission was required prior to painting a mural on the Canberra Place Reserve building. 

 

Coastal Dune Regeneration Programme

The Chair commented that this would be looked at further in the new year.

 

Waldronville Food Forest

This had not been progressed.  The Board discussed funding a site assessment and soil testing if required.

 

Community Response Plan

 

Kaikorai Estuary Car Park

The Board requested an update on the project from transportation.

 

Chain Hills Cycle Tunnel

Christina McBratney provided an update on the Chain Hills Cycle Tunnel.

 

Brighton Road Laybys

A meeting would be set up in the new year.

 

Green Island – Waldronville walkway/cycleway

The Board requested an update on progress for a Green Island Waldronville walkway/cycleway and noted that discussion had been ongoing for some time.

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)         Notes the Board updates.

Motion carried

 

 

10        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board including:

 

·         Freedom Camping preparation meeting with staff and other Community Board Chairs.

·         Community Board Long Term Plan forum with other Community Board Chairs; Councillors and staff.

·         Safety Information Evening

·         Brighton Volunteer Surf Lifeguards

·         The Chair expressed appreciation to members and their families for their amazing service and contribution to and for our communities.

·         The Chair thanked staff for their work and support over the year.

Cr Jules Radich returned to the meeting at 2.11 pm.

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)         Notes the Chairperson’s Report.

Motion carried

 

11        Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

·                Camping Control Bylaw

·                Proposed Trading in Public Places Bylaw

·                Keeping of Animals (excluding Dogs) and Birds Bylaw Review

·                Traffic and Parking Restriction Changes

·                Hapori Maori and Pasifika Communities

·                Debt Limit

·                Speed Limit Review

 

 

Moved (Cr Jules Radich/Leanne Stenhouse):

That the Board:

 

a)         Notes the update from Cr Radich.

Motion carried

 

 

12        Items for Consideration by the Chair

 

·                Community Board Conference

·                Community Pantries

·                Smooth Hill

·                Cycleways

             

 

The meeting concluded at 2.35 pm.

 

 

 

..............................................

CHAIRPERSON