Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale, Dunedin on Thursday 12 November 2020, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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IN ATTENDANCE |
David Bainbridge-Zafar (Group Manager, Property); Andrew Lord (Maintenance Team Leader, Transport Delivery), Tim Please (Roading Engineer, Transport Delivery); Paul Jamieson and Thomas Forde (Fulton Hogan) and Simon Currie (South Roads) |
Governance Support Officer Lynne Adamson
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Brian Peat provided an overview on the Silverstream project he was involved with and responded to questions. |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Scott Weatherall and Leanne Stenhouse declared an interest in Item 7 – Funding application and advised that they would withdraw from this item.
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
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Andrew Lord (Maintenance Team Leader, Transport Delivery), Tim Please (Roading Engineer, Transport Delivery); Paul Jamieson and Thomas Forde (Fulton Hogan) and Simon Currie (South Roads) provided an update on the new maintenance contract.
They responded to questions on concerns raised by the Board. |
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Scott Weatherall and Leanne Stenhouse withdrew from this item. Paul Weir assumed the Chair. The Board considered a funding application from Christmas on the Domain. They requested $1,000.00 towards the cost of the stage set up and operation of the sound system and traffic management for the annual community Christmas event. The Board were very supportive of the community event and agreed that they would provide annual support, as a community project, funding from the discretionary fund. |
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Moved (Paul Weir/Christina McBratney): That the Board:
Approves the funding application for $1,000 from Christmas on the Domain towards the cost of the community Christmas event. Motion carried (SHCB/2020/013)
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Moved (Keith McFadyen/John Moyle): That the Board: a) Agrees to support Christmas on the Domain as an annual community event until the end of the triennium. b) Provides $500.00 per annum towards the Christmas on the Domain event until the end of the current triennium, noting that this would not preclude them from applying for additional funding. Motion carried (SHCB/2020/014) |
The Chairperson (Scott Weatherall) resumed the Chair.
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A report from civic is to inform the Saddle Hill Community Board of activities relevant to the Board’s area which included: · Project Fund – the funds would be updated to include the contribution towards the Kaikorai Estuary car park extension. · Road Naming Register; · Parks and Reserves Updates; · Transportation Updates; · Three Waters Updates; · Funding Application Report Back; · 2021 Meeting Date. |
During discussion, Cr Jules Radich left the meeting at 1.47 pm.
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Moved (Scott Weatherall/ John Moyle): That the Board:
a) Notes the Governance Support Officer’s Report b) Supports the name of Donald Buchan being added to the Road Naming Register. c) Approves Thursday 11 February 2020 as the first meeting date for the Saddle Hill Community Board for 2021. Motion carried (SHCB/2020/015) |
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· Community Board Conference · Community Pantries · Smooth Hill · Cycleways |
The meeting concluded at 2.35 pm.
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CHAIRPERSON