Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 12 November 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

 

 

 

Members

David Frew

Leeann McLew

 

Cr Mike Lord

 

 

 

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

Apologies were received from Mark O’Neill and Robin Thomas.

 

Moved (David Frew/Leeann McLew):

That the Board:

 

Accepts the apologies from Mark O’Neill and Robin Thomas.

 

Motion carried

 

 

3          Confirmation of agenda

 

The Chairperson advised that an application from the Hindon Community Centre had been received and funding was required prior to Christmas.

 

 

 

Moved (Cr Mike Lord/Leeann McLew):

That the Board:

 

Confirms the agenda with the addition of the funding application from the Hindon Community Centre.

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (David Frew/Leeann McLew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 24 September 2020

 

Moved (Cr Mike Lord/David Frew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 24 September 2020 as a correct record.

             Motion carried

Part A Reports

6          Governance Support Officers Report

 

The Governance Support Officer provided an update on matters of interest which included:

·        Project Fund;

·        March Creek;

·        Parks and Recreation Update;

·        Meetings 2021;

 

Moved (David Frew/Cr Mike Lord):

That the Board:

 

             Agrees that the Strath Taieri Community Board will meet on 4 February 2021              commencing at 5 pm.

 

 Motion carried (STCB/2020/038)

 

 

Moved (Leeann McLew/David Frew):

That the Board:

 

Notes the Governance Support Officers Report.

             Motion carried

 

7          Community Plan

 

It was agreed that the Board would review the Community Plan at the February meeting.

 

 

8          Chairperson's Report

 

 

The Chairperson provided an update on matters of interest including:

·         Cemetery Road – the signage was not clear and people were going up the wrong road and missing the cemetery. 

·         A discussion took place on Sheep Wash Creek the owner was still not happy with the remediation.  Cr Lord would discuss the matter with him and Otago Regional Council.

·         Concern that there had been no maintenance taken on Filly Burn Bridge.

·         That concerned there had been no progress on Foulden Maar.

·         The area was looking very scruffy and concerned there had been no maintenance on the weeds.

·         The trees in Cardigan Street had not been pruned and others still need to be staked.

·         He would like the Board to be provided with a copy of the oiling programme.

 

Moved (David Frew/Cr Mike Lord):

That the Board:

 

             Notes the Chairperson’s report.

 

             Motion carried

 

8a       Project Fund Application

 

Consideration was given to an funding application from the Hindon Community Centre for $3,900 toward the repair and painting of the internal walls of the Community Centre.

 

 

Moved (Leeann McLew/David Frew):

That the Board:

 

Allocates $3,900 to the Hindon Community Centre for the painting of the internal walls.

Motion carried (STCB/2020/039)

 

9          Council Activities

 

Cr Lord provided an overview on matters of interest including the appointment of the new Chief Executive Officer, Sandy Graham, the work being undertaken on the 10 year plan and debt levels.

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

             Notes the Councillors report.

 

             Motion carried

 

10        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

             

 

The meeting concluded at 5.49 pm.

 

 

 

 

 

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C H A I R P E R S O N