West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 18 November 2020, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

 

 

Angela McErlane

 

 

Jacqueline Ruston

 

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager) and Jason Forbes (Senior Project Manager, Waka Kotahi, NZTA)

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

1.1       Public Forum – Roseneath Playground

 

Harrison Miller (aged 7) spoke to the Board regarding the recent upgrade of the Roseneath playground.  He said that he was excited to see it was being upgraded but was sad that the seesaw was no longer fun.  Harrison advised the Board that the seesaw did not go high anymore and he would like it fixed.

 

1.2       Public Forum – Dredging Back Beach

 

Mr Wall requested that the Board ask that the Dunedin City Council liaise with Otago Regional Council and Port Otago regarding the siltation of Back Beach.  He advised that at low tide yachts were sitting on the ground. 

 

2          Apologies

             An apology was received from Jan Tucker.

 

             Moved (Francisca Griffin/Cr Steve Walker):

             That the Board:

                          Accepts the apology from Jan Tucker.

                          Motion carried

 

3          Confirmation of agenda

 

The Chairperson advised that a quote had been received from UpFront Environmental for the maintenance of the Albertson Avenue community garden, and a quote for the production of the ‘Know your Neighbour’ brochure had also been received.  She advised that the urgency for the decision on the applications was that the Albertson Avenue community garden was that the garden required to be maintained and the brochure needed to be printed by January.

 

A report  back from Sawyers Bay Playcentre had been also been received.

 

 

 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

 

Confirms the agenda with the addition of the following item under Standing Order 9.12 Item 9a be considered at the meeting.

 

9a        Project Fund Applications– Maintenance of Albertson Avenue Community Garden and quote for printing “Know Your Neighbour” Brochure.

 

Motion carried with Duncan Eddy recording his voting against

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Jacque Ruston declared that she had sold one of the properties she owned in Roseneath.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1      West Harbour Community Board meeting - 30 September 2020

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 30 September 2020 as a correct record.

Motion carried

Part A Reports

6          NZTA Update

 

Jason Forbes, Senior Project Manager Waka Kotahi NZ Transport Agency provided an update on the cycleway project and introduced the contractor from Downers.  He advised that it was estimated the project should be completed in December 2022.

 

 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

 

             Adjourn the meeting for 5 minutes.

 

             Motion carried

 

The meeting adjourned at 6.15 pm and reconvened at 6.23 pm.

 

Following the adjournment the Chairperson clarified the reasons for urgency regarding the items added to the agenda.

 

7          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Parks and Recreation Update

·        Meetings 2021

·        Community Board Conference

·        Sims Building

 

Discussion took place on the overgrown vegetation.  Comment was made that it was a safety issue for vehicles when exiting on to the road, and for people walking on the footpaths.

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)         Notes the Governance Support Officers Report.

b)        Agrees that the West Harbour Community Board will meet on 3 February 2021, subject to Council adopting the 2021,  meeting schedule at 5.30 pm.

Motion carried (WHCB/2020/039)

 

8          Community Plan

 

 

The Chairperson advised that Council staff had suggested to wait until Council has confirmed funding for main street upgrades, before consulting with the community on the George Street upgrade. 

 

 

9          Board Representation And areas of responsibility

 

a)                   Port Noise Liaison Committee

Jacque Ruston advised that there was nothing to report.

 

b)                   Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing further to report since the last meeting.  He advised that the Company will be reinstating a quarterly newsletter to give updates to the community

            

c)                   Keep Dunedin Beautiful

The Chairperson advised that Jan Tucker had been awarded a life time membership of                 Keep New Zealand Beautiful.

 

d)                   Access Radio

The Chairperson advised that the next slot is the following week.  Members suggested topics for discussion.

e)                   Social Media and Communication

The Chairperson advised that the Facebook page was working well and reaching a lot of people.

 

f)                    Community Awards

Ange McErlane advised Mary Ingles had been presented with a certificate and flowers.

 

9a       PROJECT FUND

 

Consideration was given to the quote received for the maintenance of the Albertson Avenue Community Garden ($1,320.00) from UpFront Environmental and the quote from DigiArt & Design for the printing of the Know Your Neighbours Information flyer ($2186.24).

 

 

Moved (Cr Steve Walker/ Jacqueline Ruston):

That the Board:

a)         Allocates $1,320.00 to UpFront Environmental for the maintenance of the              Albertson Avenue Community Garden.

b)        Allocates $2,186.24 to DigiArt & Design for the printing of the Know Your              Neighbours Information flyer.

Motion carried (WHCB/2020/040)

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    Freedom Camping – Trevor Johnson provided an overview of a meeting he had attended on behalf of the Board.

·    Junk to Joy (Hawk & Hurl) – The Lions Club had been contacted but the Chairperson had not heard back from them.  It was suggested to approach Volunteering Otago to see if they would be available to help with the event.

·    Functions attended on behalf of the Board – The Chairperson advised that, along with other members, she had attended the Aramoana Memorial, and had also attended the Ralph Hotere exhibition and a workshop on the Long Term Plan.

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Notes the Chairperson’s Report.

Motion carried

 

11        Council Activities

 

Cr Steve Walker provided an update on matters of interest including the 10 year plan, Sims Building, consent for hospital demolition and the George Street Business case.

 

12        Notification of Items for Consideration by the Chairperson

 

Duncan Eddy asked for an update on Sawyers Bay Bus Shelters and a report on the impact on the sea levels on low lying land.

 

The meeting concluded at 7.14 pm.

 

 

 

 

 

 

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C H A I R P E R S O N