Audit and Risk Subcommittee



Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Via Audio Visual Link on Wednesday 09 December 2020, commencing at 8.04 am





Susie Johnstone


Deputy Chairperson

Janet Copeland




Cr Christine Garey

Cr Doug Hall


Cr Mike Lord





Sandy Graham (Chief Executive Officer) and Gavin Logie (Acting General Manager, Finance)


Governance Support Officer                  Wendy Collard





1          Apologies

An apology was received from Mayor Aaron Hawkins.

The Subcommittee:


Accepts the apology from Mayor Aaron Hawkins


Motion carried


2          Confirmation of agenda



Moved (Susie Johnstone/Cr Mike Lord):

That the Subcommittee:


Confirms the agenda without addition or alteration


Motion carried (AR/2020/079)



3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Resolution to exclude the public

Moved (Cr Mike Lord/Cr Christine Garey):

That the Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Dunedin City Council Annual Report for the year ended 30 June 2020


The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The information in the Annual Report is subject to final audit clearance.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (AR/2020/080)


The meeting entered into non-public at 8.05 pm and concluded at 8.22 pm