Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 and Tuesday 15 December 2020, commencing at 9.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Jinty MacTavish (Principal Policy Advisor), Nicola Pinfold (Group Manager Community and Planning),  Suzie Ballantyne (Policy Manager), Nicola Pinfold (Group Manager Community and Planning), David Bainbridge-Zafar (Group Manager Property), Jeanine Benson (Group Manager Transport), Carolyn Allan (Senior Management Accountant), Jeanette Wikaira (Kaiwhakamāherehere), Sharon Bodeker(Corporate Planner) and Clare Sullivan (Team Leader Civic) and Julian Tan (Audit NZ) and Monique Kruger (Audit NZ)

 

 

Governance Support Officers:               Lynne Adamson, Lauren McDonald and Jenny Lapham

 

 

 

The Mayor acknowledged the passing of Clare Rutter, a former member of the Saddle Hill Community Board.  He expressed gratitude for Ms Rutter’s service and commented that thoughts were with her family. 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

             There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Confirms the agenda without addition or alteration

 

That Item 11 – Dunedin City Council Annual Report for the year ended 30 June 2020 be taken following the morning tea adjournment as Julian Tan, external auditor will be in attendance to speak to the item.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Doug Hall advised that he was no longer a trustee of the Hall Family Trust, Invercargill.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2020/109)

    

Reports

5          Zero Carbon guidance for the draft Ten Year Plan

 

A report from Civic provided updates on initiatives underway to support Council to reflect its Zero Carbon 2030 target in the draft Ten Year Plan, and the timing of reporting to Council on these initiatives; the Dunedin Community Carbon Footprint 2018/19, based on an updated methodology; and high level guidance for Council on progressing towards the DCC’s Zero Carbon 2030 target through its decision-making on the draft Ten Year Plan.

 

The Acting General Manager City Services (Robert West) and Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded to questions.

 

Cr Carmen Houlahan entered the meeting at 9.07 am.

Cr Doug Hall left the meeting at 9.38 am and returned to the meeting at 9.47 am.

 

             Councillors acknowledged the passing of Professor Jim Flynn, his work and the book he              wrote on climate change.

 

 

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Council:

 

a)     Notes the update on Zero Carbon work programme initiatives related to the Ten Year Plan

b)     Notes the December 2020 update to the Dunedin Community Carbon Footprint 2018/19; and

c)     Notes the Zero Carbon guidance for the Ten Year Plan.

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2020/110)

 

Moved (The Mayor/Cr Christine Garey):

 

That the Council:

 

                         Adjourns the meeting.

 

                         Motion carried

 

The meeting adjourned at 10.36 am and reconvened at 10.50 am.

 

11        Dunedin City Council Annual Report for the year ended 30 June 2020

 

A report from Finance sought approval and adoption of the Annual Report for the Dunedin City Council for the financial year ended 30 June 2020.

 

The Acting General Manager Finance (Gavin Logie) and Julian Tan (Audit NZ) responded to questions on the Dunedin City Council Annual Report.

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

 

a)     Approves the Dunedin City Council Annual Report for the financial year ended 30 June 2020.

b)     Delegates the Chief Executive the authority to make any minor editing required to the approved Annual Report for the year ended 30 June 2020.

c)     Authorises the Mayor and Chief Executive to sign the Statement of Compliance and Responsibility on behalf of Council.

d)     Authorises the Mayor and Chief Executive to sign the Letter of Representation to the auditor on behalf of Council.

e)     Receives the Audit Report on the Annual Report for the year ended 30 June 2020; and

f)     Adopts the audited Annual Report for the year ended 30 June 2020.

Motion carried (CNL/2020/111)

 

6          Strategic Framework Refresh

 

A report from Community and Planning provided an update on the findings of an initial evaluation of the Dunedin City Council’s  Strategic Framework and noted  the next steps in the process.

 

The Acting General Manager City Services (Robert West) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

Cr Doug Hall left the meeting at 11.18 am and returned at 11.20 am.

 

 

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Council:

 

a)     Notes the findings of the DCC Strategic Framework evaluation and the next steps in the refresh of the DCC Strategic Framework.

b)     Notes that staff would work with mana whenua and key stakeholders on a process for undertaking the review and report back to Council in May 2021 with a project plan.

 

 Motion carried (CNL/2020/112) with Cr Lee Vandervis recording his vote against.

7          Shaping Future Dunedin Transport Programme

 

A report from Transport provided information on the projects, within the wider Shaping Future Dunedin Transport Programme, to be considered for inclusion in the Ten Year Plan 2021-31.

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 11.37 am and returned at 11.41 am.

Cr Doug Hall left the meeting at 11.49 am.

Cr Andrew Whiley left the meeting at 11.51 am and returned at 11.52 am.

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

a)        Supports the six DCC projects of the Shaping Future Dunedin Transport Programme be included in the Draft Ten Year Plan 2021-31.

i)                    Harbour Arterial Efficiency Improvements

ii)                   Central City Parking Management

iii)                 Princes Street Bus Priority and Corridor Safety Plan

iv)                 Central Cycle and Pedestrian Improvements

v)                   Park and Ride Facilities – Mosgiel and Burnside

vi)                 Central City Bike Hubs – Parking and Facilities

b)     Notes that the timing of those projects to be included will be considered alongside the total capital budget and presented to the January 2021 meeting for approval. 

 

             Moved (The Mayor/Cr Christine Garey)

 

             That the Council:

 

                         Adjourns the meeting.

 

                         Motion carried

 

The meeting adjourned at 12.36 pm and reconvened at 1.06 pm.

 

 

The discussion continued on the Shaping Future Dunedin Transport Programme.

It was agreed that the resolutions would be taken separately.

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

 

i)                    Supports the Harbour Arterial Efficiency Improvements project being included in the Draft Ten Year Plan 2021-31.

 

Division

             The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:         Crs Carmen Houlahan and Lee Vandervis (2).

Abstained:   Nil

 

The division was declared CARRIED by 12 votes to 2

 

Motion carried (CNL/2020/113)

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

ii)                  Supports the Central City Parking Management project being included in the Draft Ten Year Plan 2021-31.

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11).

Against:         Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:   Nil

 

The division was declared CARRIED by 11 votes to 3

 

Motion carried (CNL/2020/114)

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

 

iii)                Supports the Princes Street Bus Priority and Corridor Safety Plan project being included in the Draft Ten Year Plan 2021-31.

 

Division

             The Council voted by division

 

                                     For:     Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey,                                      Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich,                                      Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13)

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

             The division was declared CARRIED by 13 votes to 1

 

Motion carried (CNL/2020/115)

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

iv)                 Supports the Central Cycle and Pedestrian Improvements project being included in the Draft Ten Year Plan 2021-31.

 

Division

The Council voted by division

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11).

Against:         Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:   Nil

The division was declared CARRIED by 11 votes to 3

 

Motion carried (CNL/2020/116)

 

Cr Doug Hall returned to the meeting 2.06 pm.

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

 

v)                  Supports the Park and Ride Facilities – Mosgiel and Burnside project being included in the Draft Ten Year Plan 2021-31. 

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:         Crs Jules Radich and Lee Vandervis (2).

Abstained:   Nil

 

             The division was declared CARRIED by 13 votes to 2

 

Motion carried (CNL/2020/117)

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

 

vi)           Supports the Central City Bike Hubs – Parking and Facilities project being included in the Draft Ten Year Plan 2021-31.

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

             The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2020/118)

 

 

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Council:

 

a)        Notes that the timing of those projects to be included will be considered alongside the total capital budget and presented to the January 2021 meeting for approval.

 

Motion carried (CNL/2020/119)

 

8          City to Waterfront (Bridge) Connection - Update

 

A report from Community and Planning and Transport provided an update on the City to Waterfront Connection project following the business case process and the Council decision in May 2020 to defer the Dunedin Waterfront Revitalisation project due to economic uncertainties.

 

The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

Mayor Aaron Hawkins left the meeting at 2:21 pm and Cr Christine Garey assumed the Chair.

The Mayor returned to the meeting at 2:23 pm and resumed the Chair.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

 

Notes that staff will work with mana whenua and other stakeholders to review the scope of the project to ensure it meets broader aspirations for the city including mana  whenua cultural values and report back to Council in May 2021.

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2020/120)

 

9          Public Toilets Review

 

A report from Property noted that Council had requested a programme and costs be developed to address the need for more public toilets in the city, including a Changing Places bathroom. 

During discussion, Crs Mike Lord,  David Benson-Pope and Doug Hall left the meeting at 2:44 pm and returned at 2:46 pm

 

The Acting General Manager City Services (Robert West) and Group Manager Property Services (David Bainbridge-Zafar) spoke to the report and responded to questions.

 

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

 

a)     Notes that the Ten Year Plan 2021-31 consultation document would seek feedback on preferred locations for new public toilets to be constructed over the ten year period.

b)     Notes that decisions made on the capital budget option reports and the timing of those projects will be considered alongside the total capital budget and presented to the January 2021 meeting for approval. 

Motion carried (CNL/2020/121)

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourn the meeting.

 

Motion carried (CNL/2020/122)

 

The meeting adjourned at 2:58pm and recommenced at 3:11pm.

Cr Carmen Houlahan was absent from the meeting.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Extends the meeting length beyond 6 hours.

 

Motion carried (CNL/2020/123)

 

10        General Rate Differential

 

A report from Finance provided a review of the general rates differential and seeks a decision from Council on what approach it wishes to take for preparation of the 2021/22 Rating Method report for the Ten year plan Council meeting in January 2021.

 

The Acting General Manager Finance (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.

 

Cr Carmen Houlahan returned to the meeting at 3.14 pm.

 

 

Moved (Cr Doug Hall/Cr David Benson-Pope):

That the Council:

 

 

Decides for the purposes of preparing the 2021/22 Rating Method report for the Ten Year Plan Council meeting in January 2021 to maintain the current general rate differentials.           

 

Division

The Council voted by division:

 

For:                 Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Steve Walker and Andrew Whiley (9).

Against:         Crs Sophie Barker, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis and Mayor Aaron Hawkins (6).

Abstained:   Nil

 

The division was declared CARRIED by 9 votes to 6

 

  Motion carried (CNL/2020/124)

 

 

12        Notice of Motion - NZ Sports Hall of Fame

 

In accordance with Standing Order 26.1, a Notice of Motion had been received from Cr Sophie Barker.

 

Cr Barker spoke to the Notice of Motion which was then considered by Council.

 

 

It was agreed that the resolutions be taken separately.

 

 

Moved (Cr Sophie Barker/Cr Marie Laufiso):

That the Council:

 

a)       Request a staff report on options and costs to integrate the NZ Sports Hall of Fame into the Dunedin City Council’s Museum, Art Galleries and Attractions department for the 10 Year Plan Council meeting of 27 January 2021.

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (15).

Against:         Nil

Abstained:   Nil

 

The division was declared CARRIED by 15 votes to 0

 

 Motion carried (CNL/2020/125)

 

 

Moved (Cr Sophie Barker/Cr Marie Laufiso):

 

That the Council:

 

vi)                 Authorise $50,000 over expenditure from the Ara Toi budget subject to staff confirming that the money would be used to keep the facility open until June 2021.

Division

 

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Christine Garey (1).

Abstained:   Nil

The division was declared CARRIED by 14 votes to 1

 

 Motion carried (CNL/2020/126)

 

 

Moved (Cr Sophie Barker/Cr Marie Laufiso):

That the Council:

 

vii)               Request a staff report on the potential of a single integrated museums and visitor attraction structure for Council by December 2021.

 

Division

 

The Council voted by division:

 

For:                 Crs Sophie Barker, Rachel Elder, Doug Hall, Jules Radich, Lee Vandervis and Andrew Whiley (6).

Against:         Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (9).

Abstained:   Nil

 

             The division was declared LOST by 9 votes to 6.

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

Adjourn the meeting until 9:00am on Tuesday 15 December 2020.

 

Motion carried (CNL/2020/127)

 

 

The meeting adjourned at 4:30 pm and reconvened at 9.00 am on Tuesday 15 December 2020.

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Dunedin Performing Arts Feasibility Study - Revised Options Appraisal

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Low Emissions Heating Upgrade options / possible District Energy Scheme connection

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  DCHL Matters

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried.

 

 

The meeting moved into confidential at 9.01 am.

 

 

 

..............................................

MAYOR