Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 27, Thursday 28 and Friday 29 January  2021, commencing at 9.00 a.m.

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Robert West (Acting General Manager City Services), John Christie (Director Enterprise Dunedin), Gavin Logie (Acting General Manager Finance(, Graham McKerracher (Manager, Council Communications and Marketing), Sharon Bodeker (Corporate Planner), Clare Sullivan (Team Leader Civic), Carolyn Allan (Senior Management Accountant), Jeanine Benson (Group Manager Transport), Nicola Pinfold (Group Manager Community and Planning), Jeanette Wikaira (Kaiwhakaherehere), Chris Henderson (Group Manager – Waste Management Solutions), Scott MacLean (Acting Group Manager Parks and Reserves), Tom Dyer, Group Manager 3 Waters), David Bainbridge-Zafar (Group Manager Property), Paul Henderson (Acting Group Manager Compliance and Regulatory), Nick Dixon (Group Manager Ara Toi), Graeme Riley (Chief Information Officer), Mark McConville (Financial Analyst – Finance), Anna Johnson (City Development Manager), Nathan Stoker (Policy Planner, Urban Development Capacity Planning – City Development)

 

Governance Support Officers                Lauren McDonald and Wendy Collard

 

 

 

1          welcome

Mayor Aaron Hawkins opened the meeting and welcomed attendees.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried (CNL/2021/001)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2021/002)

 

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 14 December 2020

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 14 December 2020 as a correct record.

Motion carried (CNL/2021/003)

 

5.2       Ordinary Council meeting - 8 December 2020

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 08 December 2020 as a correct record.

Motion carried (CNL/2021/004)

   

Reports

6          10 Year Plan 2021-31 Overview Report

 

A report from the Executive Leadership Team and Finance provided an overview of the draft budgets and what would be included in the draft 10 year plan entitled “The future of us”.  It noted that the draft 10 year plan 2021-2031 (the 10 year plan) sets the direction for the Dunedin City Council (DCC) for the next 10 years. 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Adopts the draft 10 Year Plan 2021-31 forecast financial statements for the purposes of developing the 10 Year Plan 2021-31 and engaging with the community.

b)     Notes that any resolution made in this meeting related to 10 year plan reports may be subject to further discussions and decision by the meeting.

Motion carried (CNL/2021/005) with Cr Vandervis recording his vote against.

 

7          Financial Strategy

 

A report from Corporate Policy provided a copy of the Financial Strategy.  The report noted that it provided a guide for considering proposals for funding and expenditure, and it made transparent the overall effects of proposals on services, rates, debt and investments.

The report sought Council approval of the draft Financial Strategy for the purpose of public consultation for the 10 year plan 2021-31. 

The Acting General Manager Finance (Gavin Logie) and the Chief Executive (Sandy Graham) spoke to the report and responded to questions.

 

 

 

Moved (Cr Jim O'Malley/Cr Marie Laufiso):

That the Council:

 

a)     Approves the draft Financial Strategy for consultation as part of the 10 year plan 2021-31.

Motion carried (CNL/2021/006) with Cr Vandervis recording his vote against.

 

8          Infrastructure Strategy

 

A report from Transport and 3 Waters sought approval for the draft Infrastructure Strategy for the purpose of public consultation for the 10 year plan 2021-31.

 

The General Manager Infrastructure Services (Simon Drew) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Council:

 a)    Approves the draft Infrastructure Strategy for consultation purposes as part of the 10 year plan 2021-31.

 

Division

 

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

 

Motion carried (CNL/2021/007)

 

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 10:48 a.m. and resumed at 11:02 a.m.

 


 

 

9          Significant forecasting assumptions and community outcome indicators

 

A report from Community and Planning sought approval of the significant forecasting assumptions and the community outcome indicators, which measured progress on the community outcomes, for inclusion in the 10 year plan.

The Chief Executive Officer (Sandy Graham), Acting General Manager City Services (Robert West), Acting General Manager Finance (Gavin Logie), Group Manager Community and Planning (Nicola Pinfold) and Suzie Ballantyne (Corporate Policy Manager) spoke to the report and responded to questions.

 

Cr Doug Hall left the meeting at 11:30 a.m.

Cr Doug Hall returned to the meeting at 11:45 a.m.

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Council:

 a)     Approves the significant forecasting assumptions and the community outcomes indicators, for inclusion in the 10 year plan.

 

Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:          Crs Jules Radich and Lee Vandervis (2).

Abstained:    Nil

 

The division was declared CARRIED by 13 votes to 2

 

 

Motion carried (CNL/2021/008)

 

10        10 Year Plan 2021-31 Proposed Levels of Service

 

A report from Corporate Policy provided a copy of the statement of the intended Levels of Service (LOS) for each group of activities undertaken by Council.

The report sought approval for proposed LOS statements for each group of activities, for inclusion in the draft 10 Year Plan 2021-31 (draft plan).

The Acting General Manager, City Services (Robert West) spoke to the report and responded to questions.

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 12:11 p.m. and resumed at 12:20 p.m.

 

 

Moved (Mayor Aaron Hawkins/Cr Sophie Barker):

That the Council:

 

a)         Asks that revised Levels of Service statements, measures and targets be reported to the 23 February 2021 Council meeting.

Motion carried (CNL/2021/009)

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

 

The meeting adjourned at 12:21 p.m. and resumed at 1:02 p.m.

 

11        Residents' Opinion Survey 2019/20 results

 

A report from Community and Planning provided a summary of the annual results of the 2019/20 Residents’ Opinion Survey (ROS).

The Acting General Manager, City Services (Robert West) and the Corporate Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions.

 

Moved (Cr Chris Staynes/Cr Jules Radich):

That the Council:

 

a)     Notes the annual results of the 2019/20 Residents’ Opinion Survey.

Motion carried (CNL/2021/010)

 

12        Climate 2030 Rapid Review, and DCC emissions reduction opportunities

 

A report from Civic presented the findings of the Climate 2030 Rapid Review, and work to date on the update of the Dunedin City Council’s (DCC’s) Emissions Reduction Plan.

The report also included an update on how climate change adaptation considerations raised in the Rapid Review are being incorporated into 10 year plan budgets.

The Acting General Manager City Services (Robert West) and the Principal Policy Advisor (Jinty McTavish) spoke to the report and responded to questions.

Cr Andrew Whiley left the meeting at 2:44 p.m. and returned at 2:46 p.m.

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Steve Walker):

 

Adjourns the meeting.

 

Motion carried

 

 

The meeting adjourned at 2:48 p.m. and resumed at 3:04 p.m.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Notes the findings of the Climate 2030 Rapid Review, and work to date on the update of the DCC Emissions Reduction Plan.

b)     Notes the assessment of alignment of the 10 Year Plan against the emissions reduction opportunities identified through these two work streams.

Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2021/011)

 

13        Capital Expenditure Report 2021-2031

 

A report from Corporate Policy sought approval of the draft capital budget for the purposes of developing the 10 year plan 2021-31, and consulting with the community.

The Chief Executive Officer (Sandy Graham) and the Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.

 

Cr Lee Vandervis left the meeting at 3:35 p.m. and returned to the meeting at 3:37 p.m.

Cr Mike Lord left the meeting at 3:42 p.m. and returned to the meeting at 3:43 p.m.

Cr Doug Hall left the meeting at 4:01 p.m. and returned to the meeting at 4:15 p.m.

Cr Carmen Houlahan left the meeting at 4:21 p.m. and returned to the meeting at 4:25 p.m.

 

 

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

 

That the Council:

 

a)     Approves the capital budget for the purposes of developing the 10 year plan 2021-31 and consulting with the community.

Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (11).

Against:          Crs Carmen Houlahan, Jules Radich, Lee Vandervis and Andrew Whiley (4).

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 4

 

Motion carried (CNL/2021/012)

 

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

 

The meeting adjourned at 4:40 p.m. on Wednesday 27 January 2021 and reconvened at 9:02 a.m. on Thursday 28 January 2021.

 

14        2021/22 Draft Operating Budget - 3 Waters

 

A report from 3 Waters provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the 3 Waters Group.

The General Manager Infrastructure Services (Simon Drew) and the Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Three Waters Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Three Waters Group as shown at Attachment B.

Motion carried (CNL/2021/013)

 

 

15        Shaping Future Dunedin Transport Programme

 

A report from Transport provided additional information on the six Shaping Future Dunedin Transport projects.

 

The General Manager Infrastructure Services (Simon Drew) and the Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Moved that the Council (Cr Christine Garey/Cr Steve Walker):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 10.35 a.m. and reconvened at 10.38 a.m.

 

 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Council:

 

a)     Notes the budget timings of Shaping Future Dunedin Transport projects are in Transport Capital budgets.

During debate on the motion, Cr Doug Hall left the meeting at 10:48 a.m.

 

Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (10).

Against:          Crs Carmen Houlahan, Jules Radich, Lee Vandervis and Andrew Whiley (4).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (CNL/2021/014)

 

 

Cr Lee Vandervis left the meeting at 10.58 a.m.

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Steve Walker):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 10.59 a.m. and reconvened at 11.13 a.m.

 

16        2021/22 Draft Operating Budget - Roading and Footpaths

 

Cr Andrew Whiley entered the meeting at 11.17 am during discussion of the item.

A report from Transport provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the Roading and Footpaths Group.

The General Manager Infrastructure Services (Simon Drew) and the Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Roading and Footpaths Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Roading and Footpaths Group as shown at Attachment B.

Motion carried (CNL/2021/015)

 

17        2021/22 Draft Operating Budget - Reserves and Recreational Facilities

 

A report from Parks and Reserves provided an overview of the operating expenditure (opex) budgets for year one of the 10-year plan for the Reserves and Recreational Facilities Group.

The Acting General Manager City Services (Robert West) and the Acting Group Manager Parks and Reserves (Scott MacLean) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Mike Lord):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Reserves and Recreational Facilities Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Reserves and Recreational Facilities Group as shown at Attachment B.

Motion carried (CNL/2021/016)

 

 

 18       Kerbside Collection Funding Options

 

A report from Waste and Environmental Solutions outlined funding options for kerbside collection services.

 

The General Manager Infrastructure Services (Simon Drew) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Steve Walker):

That the Council:

 

a)         Adopts Option One – Targeted rates funding for kerbside collection bins plus opt-in garden waste bin funded via fees and charges, as the preferred funding source to be used for delivering kerbside collection services to be consulted on within the draft 10 year plan 2021-31.

 

10YP consultation preferred option: Four Bins plus one – separate food and green waste collection

10YP consultation alternative option:

Three bins enhanced status quo

Refuse 140 litre

(red lid)

Targeted Rate

Targeted Rate

Recycling 240 litre

(yellow lid)

Targeted Rate

Targeted Rate

Glass 45 litre

(blue crate)

Targeted Rate

Targeted Rate

Food scraps 23 litre

(green bin)

Targeted Rate

N/A

Garden waste 240 litre (opt in bin)

Fixed user charge

N/A

 

During debate on the motion, Cr Lee Vandervis returned to the meeting at 12:16 p.m.

 

Motion carried (CNL/2021/017)

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 12.19 p.m. and reconvened at 1.22 p.m.

 

Cr Doug Hall returned to the meeting at 01:22 p.m.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)       Requests, in time for the next Annual Plan 2022-23, a report outlining options for both flat and progressive targeted rates for the kerbside collection service.

 

b)      Ask staff to report back on the development of Pay as You Throw technology, as part of each Annual Plan process.

Motion carried (CNL/2021/018)

 

 

19        2021/22 Draft Operating Budget - Waste Management

 

A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the Waste Management Group. 

The General Manager Infrastructure Services (Simon Drew) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Carmen Houlahan/Cr Jim O'Malley):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Waste Management Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Waste Management Group as shown at Attachment B.

Motion carried (CNL/2021/019)

 

 

20        Community Housing - Strategy and Policy Review update

 

A report from Property updated Council on the review of the Dunedin City Council Housing Policy 1997 and the Dunedin City Social Housing Strategy 2010-2020.

The Acting General Manager City Services (Robert West) and the Group Manager Property (David Bainbridge-Zafar) spoke to the report and responded to questions.

 

Moved that the Council (Mayor Aaron Hawkins/Cr David Benson-Pope):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 1.53 p.m. and reconvened at 2.00 p.m.

 

It was requested that the resolution be taken in two parts.

 

 

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Council:

 

a)     Approves that the 10 year plan 2021-31 consultation document will seek feedback on prioritisation of DCC Community Housing tenants by including the following question;

Do you support the DCC prioritising its community housing for people aged 65 and over?

b)     Approves that the 10 year plan 2021-31 consultation document will seek feedback on funding for the DCC Community Housing portfolio by including the following question;

Do you support rates being used to subsidise rents for DCC community housing?

 

Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2021/020)

 

 

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Council:

c)     Approves that the 10 year plan 2021-31 and consultation document include a preferred option of $1 million per annum for the development of new community housing, with an alternative option of $2 million per annum;

d)     Notes that public submissions will be used to inform the next stage of the review of the Dunedin City Council Housing Policy 1997 and the Dunedin City Social Housing Strategy 2010-2020.

 Division

The Council voted by division.

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Mike Lord (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2021/021)

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 2.43 p.m. and reconvened at 2.59 p.m.

 

 

Moved (Cr Jules Radich/Cr Lee Vandervis):

That the Council:

 

e)      Approves that the 10 year plan 2021-31 consultation document seek feedback on ownership of any new community housing units   for the DCC Community Housing portfolio by including the following question:

 

Should Council investigate ownership of any new community housing units be established as a standalone community housing provider so that the Government income related rent subsidy can be utilised   

 

Division

The Council voted by division.

 

For:                  Crs Rachel Elder, Carmen Houlahan, Jules Radich, Lee Vandervis and Andrew Whiley (5).

Against:          Crs Sophie Barker, David Benson-Pope, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (10).

Abstained:    Nil

 

The division was declared LOST by 5 votes to 10

 

21        2021/22 Draft Operating Budget - Property Services

 

A report from Property provided an overview of the operating (opex) budget for year one of the 10-year plan for Property Services.

The Acting General Manager City Services (Robert West) and the Group Manager Property (David Bainbridge-Zafar) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Lee Vandervis):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Property Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Property Group as shown at Attachment B.

Motion carried (CNL/2021/022)

 

22        2021/22 Draft Operating Budget - Economic Development

 

A report from Enterprise Dunedin provided an overview of the operating budgets for year one of the 10-year plan for the Economic Development Group (Enterprise Dunedin).

The Director Enterprise Dunedin (John Christie) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Economic Development Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Economic Development Group as shown at Attachment B.

Motion carried (CNL/2021/023)

 

23        2021/22 Draft Operating Budget - Governance and Support Services

 

Cr Mike Lord left the meeting at 03:36 p.m. and returned to the meeting at 03:38 p.m.

A report from Finance provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the Governance and Support Services Group.

The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.

 

It was requested that the resolution be taken in two parts.

 

 

Moved (Cr Rachel Elder/Cr Chris Staynes):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Governance and Support Services Group as shown at Attachment A.

Motion carried (CNL/2021/024) with Cr Vandervis recording his vote against.

 

 

 

Moved (Cr Rachel Elder/Cr Chris Staynes):

That the Council:

ii)        The draft 2021/22 fees and charges schedules for the Governance and Support Services Group as shown/amended at Attachment B.

 Motion carried (CNL/2021/025)

 

24        New Zealand Sports Hall of Fame: Options for Intergration into the Ara Toi Group

 

A report from Ara Toi provided options and costs for integrating the New Zealand Sports Hall of Fame into the Ara Toi group of cultural facilities.

 

The General Manager Community Services (Simon Pickford) and the Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions.

 

 

 

Moved (Cr Sophie Barker/Cr Chris Staynes):

That the Council:

 

a)         Delay a decision on any future support for the NZ Sports Hall of Fame until the Recreation, Sports and Leisure (RSL) report has been completed.

Motion carried (CNL/2021/026)

 

25        2021/22 Draft Operating Budget - Ara Toi (Arts and Culture)

 

A report from Ara Toi provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the Ara Toi (Arts and Culture) Group.

The General Manager Community Services (Simon Pickford) and the Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Council:

 

a)         Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Ara Toi (Arts and Culture) Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Ara Toi (Arts and Culture) Group as shown at Attachment B.

Motion carried (CNL/2021/027)

 

26        2021/22 Draft Operating Budget - Regulatory Services

 

A report from Customer and Regulatory Services provided an overview of the operating expenditure (opex) budgets for year one of the 10-year plan for the Regulatory Services Group.

The General Manager Community Services (Simon Pickford) and the Acting Group Manager Customer and Regulatory Services (Paul Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr David Benson-Pope):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Regulatory Services Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Regulatory Services Group as shown at Attachments B and C.

Motion carried (CNL/2021/028)

 

27        2021/22 Draft Operating Budget - Community and Planning

 

A report from Community and Planning provided an overview of the operating expenditure (opex) budgets for year one of the 10 year plan for the Community and Planning Group.

The Acting General Manager City Services (Robert West) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

 

a)     Adopts for the purposes of developing the 10 Year Plan 2021-31 and consulting with the community

i)          The draft 2021/22 operating budget for the Community and Planning Group as shown at Attachment A.

ii)         The draft 2021/22 fees and charges schedules for the Community and Planning Group as shown at Attachment B.

Motion carried (CNL/2021/029)

 

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion Carried

 

The meeting adjourned at 4.30 p.m. and reconvened on Friday, 29 January 2021 at 9.02 a.m.

 

Apologies for lateness were noted from Cr Carmen Houlahan and Cr Marie Laufiso.

 

28        10 Year Plan 2021-2031 Community Consultation

 

A report from Community and Planning provided an update on the proposed approach for consulting the community on the draft 10 year plan 2021-31.

The Acting General Manager City Services (Robert West) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Council:

 

a)     Approves the proposed plan for community consultation on the draft 10 year plan 2021-31, including the measures for success. 

Motion carried (CNL/2021/030)

 


 

29        Review of the Significance and Engagement Policy

 

A report from Community and Planning provided an update on the review of the Significance and Engagement Policy (SEP) and proposed amendments to the SEP for Council consideration for inclusion in the draft 10 year plan 2021-31.

The Acting General Manager City Services (Robert West) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Council:

 

a)     Approves the revised Significance and Engagement Policy for inclusion in the draft 10 year plan.

b)     Notes that staff will undertake further review of the schedule of strategic assets and provide an update for consideration as part of the 2022-23 Annual Plan deliberations.

Motion carried (CNL/2021/031)

 

30        Revenue and Financing Policy

 

A report from Corporate Policy sought Council approval for the draft Revenue and Financing Policy (the draft Policy), to be used in the preparation of the 10 year plan 2021-31. 

The Acting General Manager, Finance (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Mike Lord/Cr Jim O'Malley):

That the Council:

 

a)     Approves the Revenue and Financing Policy to be used in the preparation of the 10 year plan 2021-31.

Motion carried (CNL/2021/032) with Cr Vandervis recording his vote against.

 

31        2021-22 Rating Method

 

A report from Finance presented the draft budget for 2021-22 which proposed an overall increase in rates of 9.8%.  

The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Council:

 

 

a)         Approves an increase in the community services targeted rate for the 2021-22 year of $2.00 to $102.00 including GST.

b)        Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2021-22 year based on the June 2020 Local Government Cost Index of 2.0%.

c)         Approves the current rating method for the setting of all other rates for the 2021-22 year.

Motion carried (CNL/2021/033)  with Cr Vandervis recording his vote against.

 

 

Cr Carmen Houlahan entered the meeting 9:24 a.m.

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Council:

 

Requests that staff prepare a report in time for consideration as part of the 2022-23 Annual Plan on options for providing assistance to ratepayers on limited or fixed income.

 

Motion carried (CNL/2021/034)

 

32        Rates Remission and Postponement Policy

 

A report from Corporate Policy advised that a review of Council’s Rates Remission and Postponement Policy (the Policy) had been undertaken, and minor changes to the Policy were proposed.

The Acting General Manager, Finance (Gavin Logie) spoke to the report and responded to questions.

 

Cr Christine Garey withdrew from consideration of this item and left the meeting at 9:32 a.m.

 

 

Moved (Cr Rachel Elder/Cr Chris Staynes):

That the Council:

 

a)     Approves the proposed Rates Remission and Postponement Policy, with any amendments.

b)     Approves that the policy be consulted on through the 10 year plan consultation process.

Motion carried (CNL/2021/035)

 

 

6

 

10 YEAR PLAN 2021-31 OVERACHING RESOLUTION

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Approves the changes to the draft 10 year plan 2021-31 forecast financial statements and supporting documentation for the purposes of developing the 10 year plan 2021-31 and engaging with the community.

 

Motion carried (CNL/2021/036) with Cr Vandervis recording his vote against.

 

 

Cr Christine Garey returned to the meeting at 9:38 a.m.

 

33        DCC Submission on the University of Otago's Vision 2040 Discussion Paper

 

A report from Community and Planning sought approval of a draft Dunedin City Council (DCC) submission to the University of Otago on the ‘Vision 2040’ discussion paper.

The Acting General Manager City Services (Robert West) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 9:45 a.m. and reconvened at 9:49 a.m.

 

Cr Marie Laufiso entered the meeting at 9:52 a.m.

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Council:

 

a)         Approves the draft DCC submission to the University of Otago on the ‘Vision 2040’ discussion paper.

b)        Includes under Strategic Imperatives to 2040, in paragraph 9 of the Council submission - a desire for a “bike friendly campus”.

Motion carried (CNL/2021/037)

 

 

Cr Doug Hall left the meeting at 9:54 a.m.

 

34        Notification of 2GP Variation 2: Additional Housing Capacity

 

A report from City Development sought approval for the Notification of Variation 2: Additional Housing Capacity to the second generation Dunedin City District Plan (2GP). It noted that the proposed notification date was 3 February 2021.

Mayor Hawkins advised his intent to move into Non Public to allow for questions of the confidential documents of the Notification for the 2GP Variation 2 District Plan and return to public session for debate.

 


 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1  Ordinary Council meeting - 14 December 2020 - Public Excluded

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Ordinary Council meeting - 8 December 2020 - Public Excluded

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

 

.

 

C3  Confidential documents for notification of 2GP Variation 2: Additional Housing Capacity

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Information contained in the documentation for Variation 2 to the 2GP includes details of proposed changes to the zoning of properties and to the rules managing the development of properties.  These changes could result in increases to the value of some properties, and public access to the details of these changes ahead of the formal public notification process could provide persons with an improper advantage.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2021/038)

 

 

Moved that the Council (Mayor Aaron Hawkins/Cr Christine Garey):

 

Adjourns the meeting to enable the media and members of the public to leave the room.

 

Motion carried

 

 

The meeting adjourned at 10:05 a.m. and moved into confidential session at 10:19 a.m.

 

 

 

The public section of the meeting reconvened at 11:38 a.m. for debate of item 34 – Notification of 2GP Variation 2: Additional Housing Capacity.

 


 

34

Notification of 2GP Variation 2: Additional Housing Capacity

 

 

Cr David Benson-Pope took no part in the consideration of this item.

 

 

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

a)     Approves, having had particular regard to the section 32 RMA report, notification of Variation 2 to the second generation Dunedin City District Plan

b)     Resolves under section 48(1)(a)(i) and section 7(2)(j) of the Local Government Official Information and Meetings Act 1987 to withhold the attachments to this report (provided electronically) until 3 February to prevent the disclosure or use of official information for improper gain or improper advantage

c)     Resolves to delay the rules provided for in section 86B(3) of the RMA from taking effect until Variation 2 becomes operative.

d)     Resolves to delegate power to lodge a submission under Clause 6, First Schedule RMA on the variation to the Chief Executive Officer (or delegate) or Chair of the Hearing Committee (Cr David Benson-Pope)

e)     Delegates to the Chief Executive Officer (or delegate), the power to correct or authorise the correction of, typographical errors or to make minor amendments to the content of Variation 2 or its accompanying section 32 reports.

Motion carried (CNL/2021/039)

 

 

    The meeting was declared closed at 11:52 a.m.

 

 

 

..............................................

MAYOR