Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 February 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive), Simon Drew (Group Manager Infrastructure Services), Tom Dyer (Group Manager 3 Waters), Robert West (General Manager Corporate Services), David Bainbridge-Zafar (Group Manager Property Services), Scott MacLean (Group Manager Parks), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport) and Michael Tannock (Transport Network Team Leader)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum – Alasdair Morrison, Chairperson Waikouaiti Coast Community Board

 

Alasdair Morrison Chairperson of the Waikouaiti Community Board spoke regarding the lead contamination in the Waikouaiti, Karitane and Hawksbury Village Water Supply.  Mr Morrison thanked staff, and in particular 3 Waters staff for their efforts to resolve the situation.  He commented on the future of water treatment in the Board area and advised the Board will discuss preferences with the community and make submissions to Council as appropriate.

 

 

2          Apologies

Apologies for early departure were recevied from Cr Carmen Houlahan and Cr Sophie Barker.

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

             That the Committee:

                         Accepts the apologies for early departure from Cr Houlahan and Cr Barker.

                         Motion carried

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

 Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 16 November 2020

 

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

 

Confirms the minutes of the Infrastructure Services Committee meeting held on 16 November 2020 as a correct record.

             Motion carried

    

Part A Reports

6          Infrastructure Services Committee Forward Work Programme

 

A report from Civic provided the forward work programme for the 2020-2021 year.

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Infrastructure Services Committee forward work programme.

                         Motion carried

 

7          Actions From Resolutions of Infrastructure Services Committee Meetings

 

A report from Civic provided an update on progress on implementing resolutions made at Infrastructure Services Committee meetings.

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

                         Motion carried

 

8          Lead in Waikouaiti, Karitane, and Hawksbury Village water supply

 

A report from 3 Waters and the Executive Leadership Team advised that on 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply.

 

The General Manager Infrastructure Services, Simon Drew and Group Manager 3 Waters, Tom Dyer responded to questions.

 

 

Councillors spoke to the motion and acknowledged the work of the staff in particular the Chief Executive Officer, Sandy Graham, General Manager Infrastructure Services, Simon Drew and Group Manager 3 Waters, Tom Dyer.  Comment was also made regarding the leadership shown by the Waikouaiti Coast Community Board.

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

 

a)     Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date.

Motion carried (ISC/2021/001)

 

9          Property Services Activity Report for the Quarter Ending 31 December 2020

 

A report from Property Services provided an update on the operations, maintenance and capital work works for the quarter ending 31 December 2020.

 

The General Manager City Services, Robert West and Group Manager Property Services, David Bainbridge-Zafar spoke to the report. 

 

 

Moved (Cr Doug Hall/Cr Jules Radich):

That the Committee:

 

a)     Notes the Property Services Activity Report for the quarter ending 31 December 2020.

Motion carried (ISC/2021/002)

 

10        Parks and Recreation Activity Report for the Quarter Ending 31 December 2020

 

In a report from Parks and Recreation an update was provided on the operations, maintenance and capital works, including contracted out services, for the period 1 October 2020 to 31 December 2020.

 

The General Manager City Services, Robert West and Group Manager Parks and Recreation Scott MacLean spoke to the report and responded to questions.

 

 

Moved (Cr Steve Walker/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending 31 December 2020.

 Motion carried (ISC/2021/003)

 

11        Waste and Environmental Solutions Activity Report for the Quarter Ending 31 December 2020

 

In a report from Waste and Environmental Solutions an update was provided on plans and policies, operations, maintenance and capital works, including contracted services.

 

 

Simon Drew and Chris Henderson responded to questions.

 

Cr Carmen Houlahan left the meeting at 2:50 p.m.

 

 

Moved (Cr Doug Hall/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Waste and Environmental Solutions Activity Report for quarter ending 31 December 2020.

Motion carried (ISC/2021/004)

 

12        Transport Activity Report for the Quarter ending 31 December 2020

 

In a report from Transport an update was provided on operations, maintenance, capital works (including contracted services) and major projects.

 

The General Manager Infrastructure Services, Simon Drew and Group Manager Transport, Jeanine Benson spoke to the report and responded to questions,

 

Cr Sophie Barker left the meeting at 3:16 p.m.

 

Cr Doug Hall left the meeting at 3:19 p.m

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Transport Activity Report for the quarter ending 31 December 2020.

Motion carried (ISC/2021/005)

 

13        Proposed Road Stopping - Grey Street, Allanton

 

In a report, Transport advised that the owners’ of 4 Peel Street, Allanton, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

The report sought a resolution to publicly notify the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

 

Moved (Cr Lee Vandervis/Cr Steve Walker): 

 

That the Committee:

 

a)     Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 4 Peel Street, Allanton, subject to the applicant agreeing to:

i)          Pay the Council the non-refundable fee for processing the road stopping;

ii)         Pay the Council the actual costs incurred for the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii)        Amalgamate the portion of stopped road with the title of the adjacent land that is owned by the applicant, namely  OT211/41;

iv)       Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v)        Register any easements on the portion of stopped road in favour of utility companies and/or relocate any utilities as required.

Motion carried (ISC/2021/006)

 

14        Proposed Road Stopping - Hatfield Street, Dunedin North

 

In a report, Transport advised that the owners’ of 6 Balmoral Street Opoho, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

The report sought a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974

 

Moved (Cr Steve Walker/Cr David Benson-Pope):

That the Committee:

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 6 Balmoral Street Opoho, subject to the applicant agreeing to:

i)          Pay the Council the non-refundable fee for processing the road stopping;

ii)         Pay the Council the actual costs involved in the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii)        Amalgamating the portion of stopped road with the adjoining owner’s land held in Record of Title OT326/228;

iv)       Accepting the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v)        Registering any easements in favour of utility companies and/or relocate any utilities as required.

Cr Doug Hall returned to the meeting at 03:26 p.m.

 

Motion carried (ISC/2021/007)

 

15        Naming of new roads and private ways

 

In a report, Transport sought approval of road names for two legal roads and two private ways. The road names proposed by the developers comply with the DCC Road Naming Policy.

The report also sought approval for one road name to be included in the Road Name Register. The proposed name complies with the DCC Road Naming Policy.

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Committee:

 

a)     Names a private way off Centre Road, Ocean Grove as ‘Sunset Terrace’.

b)     Names a legal road off Heathfield Drive, Mosgiel as ‘Elsie Purnell Place’, as part of the Heathfield development.

c)     Names a private way within the Heathfield development, Mosgiel as ‘Carnea Heights’.

d)     Names a legal road off Cemetery Road, Mosgiel as ‘Clachan Grange Road’.

e)     Approves ‘Donald Buchan’ to be included in the Road Name Register with the appropriate locality being Fairfield.

 Motion carried (ISC/2021/008)

 

16        Items for Consideration by the Chair

 

 

There were no items notified.

 

 

 

             

 

 

 

The meeting concluded at 3.29 pm.

 

 

 

 

 

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C H A I R P E R S O N