Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 4 February 2021, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Mark O'Neill



Blair Dale



David Frew



Cr Mike Lord



Leeann McLew



Robin Thomas




Governance Support Officer                  Jennifer Lapham




1          Public Forum

1.1       Public Forum – Flooding Middlemarch


Lee Overton spoke to the Board expressing concern that the Board does not advocate on behalf of the Community.  She would like to have confidence that the Board would advocate on behalf of the Community to get the flooding issues resolved and to also develop a strategic plan for the development of Middlemarch.



2          Apologies

There were no apologies.





3          Confirmation of agenda



Moved (Robin Thomas/David Frew):

That the Board:


Confirms the agenda with the following additions

·                    Flooding Event January 2021

·                    State Highway 87 Road Closures

·                    Railway Station

·                    Dunedin Biodiversity Fund

·                    MPI Rural Community Hub funding

Motion carried (STCB/2021/001)


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Barry Williams advised that he is a Trustee to the Big Hutt (Rock and Pillar Range)



Moved (David Frew/Mark O'Neill):

That the Board:


a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2021/002)


5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 12 November 2020


Moved (Cr Mike Lord/David Frew):

That the Board:


Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 12 November 2020 as a correct record.

Motion carried (STCB/2021/003)


Part A Reports

6          Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest.


Moved (Barry Williams/Leeann McLew):

That the Board:


a)     Notes the Governance Support Officers Report.

b)     Adopts the meeting schedule for the 2021 year with the addition of a meeting on 15 April 2021.

Motion carried (STCB/2021/004)


7          Community Plan


Discussion took place on the Community Plan with a number of amendments being made, in particular strengthening the comments regarding security and integrity from flooding.



Moved (Robin Thomas/David Frew):

That the Board:

             Adopts the Community Plan as amended.


Motion carried (STCB/2021/005)


7a       Flooding Event January 2021


The Board discussed the flooding issues of January 2021.  Members discussed the public meeting, and the issues surrounding the flooding. 



7B        State Highway 87 Road Closures


A discussion took place on the road closures particularly in relation to snow and flooding. Members commented that the whole length of the State Highway was closed, when it was only a section that was impassable.  Comment was made that NZTA should be more specific regarding the closures and consider if the whole road needed to be closed.  It was agreed that NZTA would be asked to attend the next meeting discuss the criteria for road closures. 



7C        Future Use of Middlemarch Railway Station


Comment was made that the vacant Railway Station buildings had been leased to Shebikeshebikes.  Members requested details on the lease agreement.



7D       Dunedin Biodiversity Fund


Members were advised that the closing date for the fund was 31 March 2021 and there maybe local projects that could apply to the fund.



7E        Ministry of PrImary industries Funding


Information regarding the MPI funding was tabled.  It was noted that funding was available for the Community via the Rural Community Hub.



8          Chairperson's Report


The Chairperson provided an update on matters of interest including

·    Railway Bridge Restrictions – He has requested that an extra pipe put under the railway line to help remove water. This has been requested since the last flooding.

·    Grass Cutting and Vegetation Control – There is concern about the quality of work, and noted that ditches and not been sprayed and cleaned. 

·    Silver Birch Trees Cardigan Street  - The trees need to be trimmed as they are growing into the power lines.

·    Road Maintenance – Commented on maintenance required on George King, SH 87 Culverts Sutton Hill, Crossing at Cattle Yards SH 87.



9          Council Activities


Cr Lord provided an update on matters of interest including the water issues at Karitane and Waikouaiti, the 10 year plan and consultation on the 2GP – Variation 2.



10        Notification of Items for Consideration by the Chairperson


There were no items notified.



The meeting concluded at 6.40 pm .