Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Waitati Hall, 26 Harvey Street, Waitati on Wednesday 17 February 2021, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait
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Members |
Andy Barratt |
Sonya Billyard |
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Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
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IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Simon Drew (General Manager Infrastructure Services) Tom Dyer (Group Manager 3 Waters) and Dr Susan Jack (DHB Medical Officer of Health) |
Governance Support Officer Rebecca Murray
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1.4 Public Forum - Waikouaiti Rodeo Association
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James Ure addressed the meeting regarding the Waikouaiti Rodeo Association funding application and responded to members’ questions. |
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1.5 Public Forum – Lead levels in water
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Gerard Pile addressed the meeting regarding the test results for the lead in the water at his property in Merton and responded to members’ questions. |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Extends Public Forum. Motion carried (WC/2021/001)
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1.6 Public Forum – Waitati Valley Road
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Mark Spencer addressed the meeting regarding his concerns with the Waitati Valley Road Group funding application and responded to members’ questions. |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (WC/2021/002) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock amended her register of interest as follows; Chair of Blueskin News Committee and Vice President of Blueskin A & P Society.
Sonya Billyard amended her register of interest as follows; member of Moana Gow Pool Trust and removed being a member of the Waikouaiti Youth Club.
Mark Brown amended his register of interest as follows; change from president to member only for the Blueskin A&P Society.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2021/003) |
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5.1 Waikouaiti Coast Community Board meeting - 18 November 2020 |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 18 November 2020 as a correct record. Motion carried (WC/2021/004) |
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Due to an urgent matter arising Constable Olivia Winbush was unable to provide an update on Policing matters.
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7 Lead in Waikouaiti, Karitane, and Hawksbury Village water supply |
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A report from 3 Waters and the Executive Leadership Team advised that on 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply.
General Manager Infrastructure Services (Simon Drew), Group Manager 3 Waters (Tom Dyer) and DHB Medical Officer of Health (Dr Susan Jack) spoke to the report and responded to members’ questions.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date. Motion carried (WC/2021/005) |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Adjourns the meeting.
Motion carried (WC/2021/006) |
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The meeting adjourned at 7.15 pm and reconvened at 7.31 pm. |
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The report provided an update on activities relevant to the Board’s area.
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WC/2021/007)
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Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board:
Adopts the 2021 meeting schedule for the Waikouaiti Coast Community Board which included the proposed April meeting and amending last meeting to 24 November 2021. Motion carried (WC/2021/008)
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Moved (Geraldine Tait/Mark Brown): That the Board:
Ratifies the submission to the Review of Truby King Reserve Management Plan retrospectively. Motion carried (WC/2021/009) with Sonya Billyard withdrawing.
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Moved (Mark Brown/Andy Barratt): That the Board:
a) Decides not to submit to the Gambling & TAB Venue Policy Review. b) Decides not to submit to the Dangerous and Insanitary Buildings Policy Review. Motion carried (WC/2021/010) |
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The report provided details of three funding applications received for the Board’s consideration. Waikouaiti Rodeo Association requested $4,072.20 to erect a new outside fence as the posts are old and are a safety concern.
Waitati Valley Road Group requested $600.00 to improve and maintain public access to the Semple Born.
Waitati School requested $500.00 to go towards installation of kiln 1 (which they fundraised to purchase this kiln), the refurbishment of kiln 2 (A gas kiln). Also, to insulate and line the school garage where the Kilns are going, install a quality lock and alarm system and to buy a small shed to house kiln 2 in.
Also requested was funding towards the accessories needed for the new screen and projector at the East Otago Events Centre for Gravity Events.
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
Notes the funding report from Blueskin News. Motion carried (WC/2021/011)
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Lay the funding application on the table from the Waikouaiti Rodeo Association to allow Board Member Mark Brown to obtain a recommendation and estimate on repairs to the fencing.
Motion carried (WC/2021/012)
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Lay the funding application on the table from the Waitati Valley Road Group to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question. Motion carried (WC/2021/013)
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Moved (Mark Brown/Andy Barratt): That the Board:
Approves the funding application from the Waitati School $500.00 towards a shed for the kiln. Motion carried (WC/2021/014)
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Moved (Mark Brown/Andy Barratt): That the Board:
Approves the funding application from Gravity Events $1,280.00 for the accessories for the new screen and projector at the East Otago Events Centre. Motion carried (WC/2021/015) |
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The Chairperson provided a verbal update at the meeting, which included: Thank you to members Sonya Billyard and Andy Barrett for all their hard work with the lead in water affected communities. Allocated funding for a Vanderburg memorial. Waikouaiti Bike Track – Local resident Shirley McKewen has decided not to proceed with this due to lack of interest in the community. Blueskin Show being held on 11 April 2021 10 Year Plan Firefighting tanks |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the Chairperson’s report. Motion carried (WC/2021/016) |
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The Board members provided updates on activities, which included:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock advised that the Waitati Hall mural would be complete once the graffiti guard was applied. Mandy advised that she is currently the acting chair for KDB.
Waikouaiti Recycling Centre Project Geraldine Tait advised that they are in final stages of becoming an incorporated society which will still be called OneCoast. A container had now been purchased and currently deciding on the positioning of this on site. A Co-ordinator had now been employed, she will be looking at obtaining volunteers. Andy Barrett advised that staff from the ORC would discuss in general terms on the possibilities of green waste recycling and what sorts of consents would need to be obtained.
Truby King Recreation Reserve Committee Andy Barratt had attended a number of meetings for the committee largely to sort out the consultation of the management plan and that he would only attend meetings now if invited to do so.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock had a zoom meeting which included community board role in the long term plan and how important it was, a webinar would be conducted on the representation review.
North Coast Promotional Group Mark Brown advised that the website was now available which was called North East Otago Discoveries, haven’t progressed as yet in forming a co-op.
Recreational Working Group Mandy Mayhem-Bullock advised that she and Emily spoke to the ORC and asked for Cycleways to be added to the regional transport plan. Cr O’Malley will check this had been added to the consultation document.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Notes the updates. Motion carried (WC/2021/017) |
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The Board provided updates on the following for the Community Plan. Current and future Priorities on page 10 to include Waikouaiti, Karitane and Hawksbury Village areas water quality. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the updates.
Motion carried (WC/2021/018) |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
Water Reform
10 Year Plan
2GP
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Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock): That the Board:
Notes the update. Motion carried (WC/2021/019) |
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There were no items for consideration. |
The meeting concluded at 9.27 pm.
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CHAIRPERSON