Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 09 March 2021, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Kaiwhakamāherehere), Gavin Logie (Acting General Manager Finance), Nicola Pinfold (Group Manager Community and Planning), Jinty MacTavish (Principal Policy Advisor) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

1A       TRIBUTE TO TONY PARATA

             The Mayor acknowledged the sad passing of Anthony (Tony) Parata, from Puketeraki, Karitane. Mr Parata was a former Dunedin City Councillor who represented the Karitane community for two terms.  After leaving Council, he remained active in civic affairs and was the chair of the Moana Gow Pool Trust.  The thoughts of Council were with Mr Parata’s family during this sad time.

1          Public Forum

There was no Public Forum.  

 

 

 

 

2          Apologies

 

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried

Cr Doug Hall left the meeting at 10.03 am.

Reports

5          Draft Zero Carbon 2030 Alliance Memorandum of Understanding

 

A report from Civic provided an update on the establishment of a partnership approach to progress city-wide emissions reduction efforts (a ‘Zero Carbon 2030 Alliance’).

 

The Acting General Manager City Services (Robert West) and Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded to questions.

 

 

 

 

 

 

Moved (Cr Steve Walker/Mayor Aaron Hawkins):

That the Council:

 

a)     Notes that the Zero Carbon 2030 Alliance replaces the Dunedin Energy Leaders’ Accord;

b)     Approves the draft Zero Carbon 2030 Alliance Memorandum of Understanding for submission to the governing bodies of potential founding partners;

c)     Delegates authority to the Chief Executive Officer to incorporate any amendments to the Memorandum of Understanding sought by founding partners, and to sign the final version on the Council’s behalf;

d)     Notes that, following signing of the Memorandum of Understanding, the final version would be brought back to Council for noting; and

e)     Notes that, following signing of the Memorandum of Understanding, a draft Terms of Reference for the Zero Carbon 2030 Collaboration Group would be developed and brought back to Council for adoption.

 

Motion carried (CNL/2021/048)

 

6          DCC Submission on the Climate Change Commission's draft first package of advice to Government

 

A report from Civic sought approval for the Dunedin City Council (DCC) submission on the He Pou a Rangi - Climate Change Commission’s 2021 Draft Advice for Consultation.

 

The Acting General Manager City Services (Robert West) and Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded to questions.

 

Cr Lee Vandervis entered the meeting at 10.46 am.

Cr Doug Hall returned to the meeting at 10.59 am.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)         Approves the Dunedin City Council submission to the Climate Change Commission on the ‘2021 Draft Advice for Consultation’, with any amendments.

b)        Authorises the Mayor or his nominee to speak to the submission if the opportunity arises.

 

Division

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (12).

Against:         Crs Mike Lord, Lee Vandervis and Andrew Whiley (3).

Abstained:   Nil

 

The division was declared CARRIED by 12 votes to 3.

 

.Motion carried (CNL/2021/049)

 

Crs Mike Lord and Rachel Elder left the meeting at 11.41 am.

Cr Mike Lord returned to the meeting at 11.42 am and Cr Rachel Elder returned at 11.43 am.

 

7          Supporting documentation for the 10 year plan consultation document

 

A report from Corporate Policy sought approval of the remaining supporting documentation to support the community engagement and consultation on the 10 year plan 2021-31.

 

The Acting General Manager Finance (Gavin Logie) and Corporate Planner (Sharon Bodeker) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Adopts for the purposes of developing the 10 year plan 2021-31 and consulting with the community, the

i)          Financial information as shown in Attachment A to the report;

ii)         Signficant forecasting assumptions as shown in Attachment B to the report;

iii)        Council controlled organsiations, as shown in Attachment C to the report;

iv)       Group information as shown in Attachment D to the report;

v)        Significant negative effects as shown in Attachment E to the report;

vi)       Statements of variation as shown in Attachment F to the report;

vii)      Rating information as shown in Attachment G to the report;

viii)     Draft Financial Strategy as shown in Attachment H to the report; and

ix)       Draft Infrastructure Strategy as shown in Attachment I to the report.

Motion carried (CNL/2021/050) with Cr Vandervis recording his vote against.

 

8          Consultation Document - 10 year plan 2021-31

 

A report from Corporate Policy noted that consultation document explained the Council’s proposals for the 10 year plan based on the decisions made by Council at its 14 - 15 December 2020 meeting, 27 – 29 January 2021 meeting and 23 February 2021 meeting. 

 

The Chief Executive Officer (Sandy Graham) and Corporate Planner (Sharon Bodeker) spoke to the report and responded to questions.

 

Staff were acknowledged for all their work on the document.

 

 

Moved (Cr Chris Staynes/Cr Steve Walker):

That the Council:

 

a)     Approves ‘The future of us - 10 year plan consultation document 2021-31’, subject to Audit New Zealand changes.

b)     Delegates the Chief Executive the authority to make any minor editing required to the approved consultation document.

c)     Receives the ‘Independent Auditor’s Report’ from Audit New Zealand.

d)     Adopts ‘The future of us - 10 year plan consultation document 2021-31’ for consultation with the community.

Motion carried (CNL/2021/051)

 

Moved: (Mayor Aaron Hawkins/Cr Chris Staynes):

 

             That the Council:

 

                         Adjourns the meeting and reconvenes at 12.35 pm.

 

                         Motion carried

 

The meeting adjourned at 12.05 pm and reconvened at 12.39 pm.

 

9          DCC submission on the Smokefree Environments and Regulated Products Act 1990 - Proposals for Regulations

 

A report from Corporate Policy sought approval of a draft Dunedin City Council (DCC) submission to the Ministry of Health (MOH) on the Smokefree Environments & Regulated Products Act 1990 – Proposals for regulations.

 

The Acting General Manager City Services (Robert West) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

 

a)     Approves the Dunedin City Council submission to the Ministry of Health on the Smokefree Environments & Regulated Products Act 1990 – Proposals for regulations. 

Motion carried (CNL/2021/052)

 

10        Development Contributions Policy update

 

Cr Doug Hall withdrew from this item and left the meeting at 12.41 pm.

 

A report from the Executive Leadership Team provided an updated Development Contributions Policy for consideration by Council and noted that the draft Policy would be included in the 10 year plan 2021-2031 consultation.

 

The Acting General Manager (Finance) Gavin Logie spoke to the report and responded to questions of clarification. 

 

 

Moved (Cr Lee Vandervis/Cr David Benson-Pope):

That the Council:

 

a)     Approves the draft Development Contributions Policy for the purposes of consultation as part of the 10 year plan 2021-31.

b)     Notes that the final Development Contributions Policy would be considered as part of 10 year plan deliberations.

 

Division

The Council voted by division:

 

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (13).

Against:        Cr Carmen Houlahan (1).

Abstained: Nil

 

The division was declared CARRIED by 13 votes to 1.

 

Motion carried (CNL/2021/053)

 

Cr Doug Hall returned to the meeting at 1.06 pm.

 

11        LGNZ Conference 2021

 

A report from Civic sought approval for attendance at the Local Government New Zealand (LGNZ) 2021 conference to be held in Blenheim from 15 to 17 July 2021. 

 

The Team Leader Civic (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr David Benson-Pope):

That the Council:

 

Approves the attendance of Mayor Aaron Hawkins, Crs Christine Garey and Chris Staynes as the Dunedin City Council’s Zone 6 representatives to the LGNZ Conference in July 2021. 

Motion carried (CNL/2021/054) With Cr Vandervis recording his vote against.

                

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Review - DCC Treasury Risk Management Policy

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and;

That the meeting be adjourned.

             Motion carried

 

 

 

The meeting moved into confidential at 1.10 pm and concluded at 1.21 pm.

Councillor Lee Vandervis left the meeting at 1.10 pm.

 

 

 

 

 

 

..............................................

MAYOR