Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 March 2021, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Gavin Logie (Acting General Manager Finance), Robert West (Acting General Manager City Services), Jeanine Benson (Group Manager Transport), Scott MacLean (Acting Group Manager Parks and Recreation),  Owen Graham (Senior Leasing and Land Advisor) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Methodist Minister, Reverend David Poultney opened the meeting with a prayer.

2          Public Forum

2.1       Diversity and Engagement Advisors Roles

 

Lina Lastra, Community Engagement Southern Team, The Office of Ethnic Communities provided information on her role as Diversity and Engagement Advisor.  Ms Lastra then responded to questions.

 

Moved (Mayor Hawkins/Cr Christine Garey):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned at 10.22 am and reconvened at 10.33 am.

 

Cr Sophie Barker left the meeting at 10.33 am.

 

3          Apologies

There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 23 February 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 23 February 2021 as a correct record.

Motion carried

 

6.2       Ordinary Council meeting - 9 March 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 09 March 2021 as a correct record.

Motion carried

 

6.3       Extraordinary Council meeting - 17 March 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Extraordinary Council meeting held on 17 March 2021 as a correct record.

Motion carried

  

Minutes of Community Boards

7          Mosgiel-Taieri Community Board - 18 November 2020

 

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the Council:

 

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 November 2020.

Motion carried

 

8          Otago Peninsula Community Board - 12 November 2020

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

Notes the minutes of the Otago Peninsula Community Board meeting held on 12 November 2020.

Motion carried

 

9          Saddle Hill Community Board - 12 November 2020

 

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Saddle Hill Community Board meeting held on 12 November 2020.

Motion carried

 

10        Saddle Hill Community Board - 18 February 2021

 

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

 

Notes the minutes of the Saddle Hill Community Board meeting held on 18 February 2021.

Motion carried

 

11        Strath Taieri Community Board - 12 November 2020

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

Notes the minutes of the Strath Taieri Community Board meeting held on 12 November 2020.

Motion carried

 

 

 

12        Waikouaiti Coast Community Board - 18 November 2020

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

 

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 18 November 2020.

Motion carried

 

13        West Harbour Community Board - 18 November 2020

 

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

 

Notes the minutes of the West Harbour Community Board meeting held on 18 November 2020.

Motion carried

 

14        West Harbour Community Board - 3 February 2021

 

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

 

Notes the minutes of the West Harbour Community Board meeting held on 03 February 2021.

 Motion carried

 

Reports

15        Council Forward Work Programme

 

A report from Corporate Policy provided an updated forward work programme for the 2021-2022 year.

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Notes the updated Council forward work programme.

Motion carried

 

16        DCC submission to the Draft Otago Southland Regional Land Transport Plan 2021-2031

 

A report from Transport sought approval of a draft submission  to Otago Regional Council on the Draft Otago Southland Regional Land Transport Plan 2021-2031.

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Cr Sophie Barker returned to the meeting at 10.44 am.

Cr Rachel Elder left the meeting at 10.51 am and returned at 10.53 am and Cr Jules Radich left the meeting at 11.16 am and returned at 11.19 am.

 

Moved (Mayor Aaron Hawkins/Cr Doug Hall):

That the Council:

 

Approves the Dunedin City Council Submission to the Otago Regional Council on the Draft Otago Southland Regional Land Transport Plan 2021-2031, with the inclusion of the Peninsula Connection Completion Project.

Division

The Council voted by division:

 

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:        Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained: Nil

 

The division was declared CARRIED by 12 votes to 3

 

jMotion carried (CNL/2021/056)

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

Adjourns the meeting and reconvenes at 12.40 pm.

 

Motion carried

 

The meeting adjourned at 11.59 am and reconvened at 12.40 pm.

 

 

17        Approval to Grant Right of Way Easement over Part Local Purpose (Esplanade) Reserve at 169 Main South Road, Green Island

 

A report from Parks and Recreation sought Council consideration of an application by Harraway & Sons Ltd, owners of a property at 165 Main South Road, Green Island, Dunedin to grant right of way easements for vehicular access over part of a Local Purpose (Esplanade) Reserve at Main South Road, Green Island. 

Part of the reserve had historically been used as vehicular access to the Harraway & Sons Ltd oat mill at Main South Road, Green Island and to grant the easement would formalise the use and maintenance obligations for the accessway.

 

The Acting Group Manager Parks and Recreation (Scott MacLean) and  Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

 

a)     Acting in its capacity as the administering body of the Local Purpose (Esplanade) Reserve pursuant to the Reserves Act 1977:

i)          Grants right of way easements over part of the Local Purpose (Esplanade) Reserve at 169 Main South Road, Green Island, in favour of the properties identified in this report and subject to the conditions outlined in this report.

ii)         Approves waiving the annual rental for use of the Local Purpose (Esplanade) Reserve at Main South Road, Green Island.

iii)        Decides that the criteria for exemption from public notification have been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of right of way easements over part of the Local Purpose (Esplanade) Reserve to property at 169 Main South Road, Green Island, in favour of the properties identified in this report and subject to the conditions outlined in the report.

Motion carried (CNL/2021/057)

 

18        Approval to Grant Right of Way Easement over Part Dunedin Town Belt Recreation Reserve

 

A report from Parks and Reserves sought Council consideration of an application by the owners of a property at 4 and 4A Lovelock Avenue, Dunedin, to grant a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve.  The granting of an easement would formalise the current use of an existing access and reduce the area of that accessway.

 

The Acting Group Manager Parks and Recreation (Scott MacLean) and  Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Council:

 

a)     Acting in its capacity as the administering body of the Dunedin Town Belt Recreation Reserve pursuant to the Reserves Act 1977:

i)          Grants a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve in favour of the property at 4 and 4A Lovelock Avenue, Dunedin, subject to the conditions outlined in this report.

ii)         Approves waiving the annual rental for use of the Dunedin Town Belt Recreation Reserve.

iii)        Decides that the criteria for exemption from public notification have been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve in favour of the property at 4 and 4A Lovelock Avenue, Dunedin, subject to the conditions outlined in the report.

Motion carried (CNL/2021/058)

 

19        Financial Result - Period Ended 28 February 2021

 

A report from the Executive Leadership Team provided the financial results for the eight months ended 28 February 2021 and the financial position as at that date.

 

The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Doug Hall/Cr Mike Lord):

That the Council:

 

Notes the Financial Performance for the eight months 28 February 2021 and the Financial Position as at that date.

Motion carried

      


 

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 23 February 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

.

 

C2  Ordinary Council meeting - 9 March 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

 

.

 

C3  Confidential Council Forward Work Programme

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Waste Futures Update

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Loan Facility Approval

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

             Motion carried

 

 

The meeting moved into confidential at 12.54 pm and concluded at 1.12 pm.

 

 

 

 

..............................................

MAYOR