Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 25 March 2021, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Mark O'Neill



David Frew



Leeann McLew



Robin Thomas



Cr Mike Lord





Tom Dyer, Group Manager 3 Waters, Simon Drew (General Manager (Infrastructure Services), Michelle Mifflin (Otago Regional Council), Jean Luc Payan (Otago Regional Council), Gavin Palmer (Otago Regional Council), Gary La Hood (Otago Regional Council)


Governance Support Officer                  Jennifer Lapham




1          Public Forum

1.1       Funding Application - Community Garden


Cynthia Flanagan spoke to the Board regarding the funding application from Grocotts Community Garden.  In response to a question regarding the long term viability of the gardens, she advised that they hoped the railway land and buildings would remain in public ownership. 

1.2       Fouldan Maar


Andrea Bosshard spoke to the Board regarding the future of Fouldan Maar and sought a decision on the future of the site. 



2          Apologies

There were no apologies.


3          Confirmation of agenda



Moved (Mike Lord/David Frew):

That the Board:


Confirms the agenda without addition or alteration


Motion carried



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


The Chairperson advised that he was a member of Strath Taieri Agricultural & Rural Tourism Trust (STARTT), which was the umbrella group for the funding application.


It was noted that as STARTT was not the funding applicant and its only role was to provide provision for the use of the Trust’s bank account, that should funding be granted, there was no conflict for the Chairperson.



Moved (David Frew/Leeann McLew):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried


5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 4 February 2021


Moved (Mike Lord/David Frew):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 4 February 2021 as a correct record.

             Motion carried


Part A Reports

6          Otago Regional Council - Flooding Issues



Michelle Mifflin, Manager Engineering, Jean Luc Payan, Manager Natural Hazards, Gavin Palmer, General Manager Operations, and Garry La Hood, Engineer from the Otago Regional Council spoke to the Board regarding flooding issues in Middlemarch.


Ms Mifflin advised that a community update would be provided within the next six months however a newsletter would be circulated prior to each Community Board meeting.



Moved (Robin Thomas/Mark O'Neill):

That the Board:

Notes the report from the Otago Regional Council

Motion carried



6a       Project Fund



Consideration was given to an application from  the Strath Taieri Agriculture & Rural Tourism Trust (STARTT) on behalf of the Grocotts Community Garden for $2,500 towards the installation of a tunnel house.

Discussion took place on the application including the future of the railway land, and if any funding was required for ANZAC Day.  It was suggested that the application be laid on the table pending additional information.



Moved (Mike Lord/ David Frew):

That the Board:


Lay the application from Strath Taieri Agriculture & Rural Tourism Trust, on behalf of Grocotts Community Garden, on the table pending further information.

             Motion carried


7          Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest, including the Community Board Conference and the Representation Review

Discussion took place on the Community Board Conference to be held on 22 – 24 April.



Moved (Mark O'Neill/David Frew):

That the Board:

             Appoint Robin Thomas to attend the Community Board Conference.


Motion carried (STCB/2021/005)



It was agreed that the Board would meet with the Representation Review Panel at the conclusion of the 15 April 2021 meeting.


Moved (Mark O'Neill/Mike Lord):

That the Board:


Notes the Governance Support Officers Report.

Motion carried


8          Chairperson's Report


The Chairperson provided an update on matters of interest including:

·         An update on the condition of local roads.

·         The agreement between the Council and the Community Hall Committee has been ratified.

·         The 10 year plan engagement was commencing on 24 March.  Members were encouraged to attend the session in Middlemarch.


9          Council Activities


Cr Lord provided an update on matters of interest including the current financial result and the Dunedin City Holding Ltd’s results.



10        Notification of Items for Consideration by the Chairperson



There were no items notified for consideration.


The meeting concluded at 6.15 pm.