Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 March 2021, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Andy Barratt |
Sonya Billyard |
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Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
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IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Malcolm Anderson (Manager City Marketing) and Louise van de Vlierd (Manager Visitors Centre) |
Governance Support Officer Rebecca Murray
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Judy Martin from OneCoast addressed the meeting regarding their funding application and responded to members’ questions. |
Cr Jim O’Malley entered the meeting at 5.35 pm.
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An apology for lateness was received for Geraldine Tait.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Accepts the apology for lateness from Geraldine Tait. Motion Carried |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Confirms the agenda without addition or alteration.
Motion Carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock amended her Register of Interest advising that she is the Acting Chair for Keep Dunedin Beautiful.
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The report provided an update on activities relevant to the Board’s area.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the Governance Support Officer’s Report. Motion Carried |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Decides to submit to the Ōtepoti Dunedin Destination Plan refresh and agrees that the Board delegate authority to Alasdair Morrison to finalise the submission. Motion carried (WC/2021/020)
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Decides not to provide feedback to the St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai. Motion Carried |
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The report provided details of four funding applications received for the Board’s consideration. As per the meeting held on 17 February 2021 the Waikouaiti Rodeo Association funding application requesting $4,072.20 to erect a new outside fence as the posts are old and are a safety concern lay on the table until the 24 March 2021 meeting to obtain a recommendation and estimate on repairs to fencing. As per the meeting held on 17 February 2021 the Waitati Valley Road Group requesting $600.00 to improve and maintain public access to the Semple Born lay on the table to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question. OneCoast has requested $969.15 including GST to go towards purchasing a wind blade flag and stand to advise the community when OneCoast is open at their container at the Transfer Station. They have also requested funding for a St John compact first aid kit for the container and for two committee members to complete a St John first aid course. Blueskin A&P Society has requested $500.00 to go towards the Bland Park Tuatara mural and a bouncy castle at this year’s show. The Board passed a resolution at its meeting held 17 February for Gravity Events for the accessories for the new screen and projector at the East Otago Events Centre of $1,280.00. The total on the invoice received for payment is $1,290.00, the Board are to consider approving an additional $10.00. Geraldine Tait and Andy Barratt declared a conflict of interest with the OneCoast funding application and withdrew from this item. Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison declared a conflict of interest with the Blueskin A&P Society funding application and withdrew from this item. Geraldine Tait chaired the meeting while this funding application was considered. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the funding report from the Waiputai (Blueskin Bay) Trust. Motion Carried
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Uplifts the funding application from the Waikouaiti Rodeo Association from the table. Motion carried (WC/2021/021)
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Moved (Mark Brown/Sonya Billyard): That the Board:
Approves the funding application from the Waikouaiti Rodeo Association for $912.00 for 17 3m x 175mm strainer posts. Motion carried (WC/2021/022)
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Uplifts the funding application from the Waitati Valley Road Group from the table. Motion carried (WC/2021/023)
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Declines the funding application from the Waitati Valley Road Group. Motion carried (WC/2021/024)
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Moved (Chairperson Alasdair Morrison/Andy Barratt): That the Board:
Approves the funding application from the OneCoast for $969.15 exl GST towards a wind blade flag and St John first aid training for two community members and a St John first aid kit for the container. Motion carried (WC/2021/025) with Geraldine Tait and Andy Barratt withdrawing.
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Moved (Andy Barratt/Sonya Billyard): That the Board:
Approves the funding application from the Blueskin A&P Society $500.00 towards the Bland Park Tuatara mural and a bouncy castle at this year’s show. Motion carried (WC/2021/026) with Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison withdrawing. Geraldine Tait chaired the meeting while this resolution was passed.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Approves the additional $10.00 for Gravity Events.
Motion carried (WC/2021/027) |
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The Board provided updates on the following for the Community Plan. Roading Schedule on Page 28.
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the updates. Motion Carried |
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There were no items for consideration.
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The meeting concluded at 8.12 pm.
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CHAIRPERSON