Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Grants Braes Football Clubrooms, Tomahawk on Thursday 15 April 2021, commencing at 10:40 a.m.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Cheryl Neill

Edna Stevenson


Governance Support Officer                  Lauren McDonald



1          Opening

Paul Pope opened the meeting with a reflection on the current dry ground conditions on the peninsula and likened it to the current economic climate due to Covid-19.

He also reflected ahead of the ANZAC Day commemorations of the contribution of the New Zealand servicemen and women and saw this as providing an opportunity for individuals to think of what they can do for their communities.

2          Public Forum

Julian Phillips, Team Leader Public Transport, Otago Regional Council provided an update on the E-stop (solar powered electronic bus stop) trial in place at Macandrew Bay. He advised that the feedback to date on the site was very positive.


In response to safety concerns expressed by the Board to overcrowding on the Peninsula bus service in the afternoons. Mr Phillips advised the ORC contractor had been asked to check on the ability to supply additional buses for the route (or part) where overcrowding was an issue at high use times.  He added, that subject to funding, additional buses may be trialled with the contractor to establish if additional buses may be required due to capacity.


Dean Williamson from the Tomahawk Regenerative Group updated the Board on progress since the community meetings held on recreation area improvements in the Tomahawk.  He advised he was looking for a collaborative approach from the various community groups, ORC, DCC and DoC to develop a ‘whole of community’ picture for the facilities wanted at Tomahawk.  He asked for the involvement of the Community Board in the discussion.







Paul Pope advised a community meeting would be held on Wednesday 21 April at the Domain Hall in Tomahawk for the community to come together and discuss issues affecting the area and for the Board to gain feedback from the community on the issues the Board would include in their submission to the DCC 10 Year Plan and the ORC Long Term Plan.


3          Apologies

Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Accepts the apology from Cr Andrew Whiley.


Motion carried (OPCB/2021/029)


4          Confirmation of agenda



Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Confirms the agenda with the following alteration:

That consideration of items 7, 8, 10 and 11 be dealt with at a later meeting.


Motion carried (OPCB/2021/030)



5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Hoani Langsbury declared an interest as a member of the Technical Advisory Group to the New Zealand Battery Project.



Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


a)     Amends the Elected Members' Interest Register attached and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2021/031)




6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 25 March 2021


Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on 25 March 2021 as a correct record.

Motion carried (OPCB/2021/032)


Part A Reports

9          Otago Peninsula Community Board 10 year plan submission 2021-2031


Discussion was held on the priorities as set out in the Board’s community plan including:

·         Public toilets at MacAndrew Bay beach to be the Board’s priority site in the 10YP submission also seeking an assurance from Council on engagement with the mana whenua and local community on the placement of any new site.

·         Kerbside - 3 bin option. 

·         Transport priority was for the completion of section 14 of the peninsula connection project (Harwood to the Otakou Fisheries Wharf) as improvements are needed for road safety.

·         Biodiversity interaction and mitigation measures e.g. protection of wildlife


Moved (Member Lox Kellas/Cheryl Neill):

That the Board:


a)     Delegates the Chairperson to draft the Otago Peninsula Community Board’s submission to the DCC 10 Year Plan 2021-2031 and submit on the Board’s behalf.

Motion carried (OPCB/2021/033)


12        otago peninsula community board submission to the orc LTP 2021-2031


Priorities for inclusion in the Board’s submission to the ORC were discussed.



Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


a)     Delegates the Chairperson to draft the submission and submit on the Board’s behalf to the Otago Regional Council’s  LTP 2021-2031 Plan.

Motion carried (OPCB/2021/034)



13        Items for Consideration by the Chairperson


Hoani Langsbury asked if Council would be willing to provide a graffiti removal kit to the Board for its use to remove graffiti on historic structures on the peninsula.


Transport Manager’s contact details will be provided to progress this request.



Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Cover the cost of a graffiti removal kit, if required, for use on the peninsula.


Motion carried (OPCB/2021/035)



The meeting concluded at 12.15pm.