Grants Subcommittee
Arts, Creative Communities Scheme, Community Events, Community,
Covid-19 Response, Waste Minimisation, Dunedin Biodiversity
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 05 May 2021, commencing at 9.30 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Peter Hayden |
Dan Hendra |
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Don Hunter |
Adam Keane |
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Anna Parker |
Cr Steve Walker |
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Craig Wilson |
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IN ATTENDANCE |
Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor – Cultural), Allison Wallace (Events Coordinator), Olha Viazenko (Events Advisor – Civic and Community), Tammy Jackman (Events Special Projects Coordinator), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor) |
Governance Support Officer Rebecca Murray
Adam Keane opened the meeting with a karakia timataka.
Apologies were received from Hannah Molloy and Sarah Davie-Nitis. |
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.
Motion carried (GS/2021/006) |
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2021/007) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (GS/2021/008)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the minutes of the Grants Subcommittee meeting held on 7 October 2020 as a correct record. Motion carried (GS/2021/009) |
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Confirms the minutes of the Grants Subcommittee meeting held on 5 November 2020 as a correct record. Motion carried (GS/2021/010) |
8 Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications |
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Arts Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Dan Hendra declared a conflict of interest with Item 6 - Filipa Fairy and withdrew from this item.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/011)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/012) with Dan Hendra withdrawing.
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Moved (Cr Rachel Elder/Peter Hayden): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/013) |
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Creative Communities Scheme Grants
The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 2 - Broad Bay School (Broad Bay School Board of Trustees) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
Dan Hendra declared a conflict of interest with Item 11 - Luke Easterbrook-Clarke and Item 14 - New Zealand International Science Festival/Phillipa Crofskey (International Festival of Environment, Science and Technology Dunedin NZ) and withdrew from these items.
Cr Sophie Barker declared a conflict of interest with Item 3 - Brophy Aerials and Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations) and withdrew from this item.
Peter Hayden declared a conflict of interest with Item 23 - theartdept – artists and art educators (The Art Dept – Artists & Art Educators) and withdrew from this item.
Adam Keane declared a conflict of interest with Item 9 - IHC New Zealand Inc and withdrew from this item.
Cr Steve Walker declared a conflict of interest with Item 5 - Dunedin-Edinburgh Sister City Society and withdrew from this item.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Adjourns the meeting.
Motion carried (GS/2021/014)
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The meeting adjourned at 10.18 am and reconvened at 10.36 am.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/015)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/016) with Dan Hendra withdrawing and an abstention from Peter Hayden.
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Moved (Cr Sophie Barker/Adam Keane): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/017) with Cr Garey withdrawing. Cr Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/018) with Cr Barker withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/019) with Cr Walker withdrawing.
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/020) with Adam Keane withdrawing.
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Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/021) with Dan Hendra withdrawing.
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Moved (Dan Hendra/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/022) with Peter Hayden withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/023)
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Peter Hayden and Don Hunter left the meeting at 10.49 am.
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Community Events Grants
The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey), Community Events Advisor - Cultural (Vicki Lenihan), Events Coordinator (Allison Wallace and Events Special Projects Coordinator (Tammy Jackman) spoke to the applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 17 - Radio One 91FM (Otago University Students’ Assoc Inc) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
Cr Sophie Barker declared a conflict of interest with Item 6 - Dunedin Midwinter Celebrations and Item 12 - Otago Peninsula Trust and withdrew from these while these items were discussed.
Adam Keane declared a conflict of interest with Item 8 - Dunedin Pride Inc and withdrew from this item.
Cr Steve Walker declared a conflict of interest with Item 9 - Dunedin-Edinburgh Sister City Society and withdrew from this item.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: Declines the following funding applications:
Motion carried (GS/2021/024)
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Moved (Cr Steve Walker/Cr Rachel Elder): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/025) With Cr Garey withdrawing. Cr Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/026)
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Moved (Cr Steve Walker/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/027) with Adam Keane withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Adjourn the meeting.
Motion carried (GS/2021/028)
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The meeting adjourned at 11.30 am and reconvened at 11.38 am.
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Moved (Cr Marie Laufiso/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Subject to: Requiring that there are concessions for low income whanau/family.
Motion carried (GS/2021/029) with Cr Barker withdrawing.
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Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/030) with Cr Walker withdrawing.
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Moved (Cr Steve Walker/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/031)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/032) with Cr Barker withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/033) |
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Community Grants
The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), and Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.
Anna Parker declared a conflict of interest with Item 4 - Aspire Kids Tamariki Matana Charitable Trust and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 20 - Lupe Faalele a Samoa i Otago (The Lupe Faalele a Samoa i Otago Incorporated) and withdrew from this item.
Cr Steve Walker declared a conflict of interest with Item 25 - Pioneer Opportunities and Resources Trust and withdrew from this items.
Cr Christine Garey declared a conflict of interest with Item 27 - Radio One 91FM (Otago University Students' Association Incorporated) and withdrew from this item. Cr Marie Laufiso chaired the meeting while this item was discussed.
Adam Keane declared a conflict of interest with Item 33 - Te Hou Ora Otepoti Inc trading as Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc.) and withdrew from this item.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Declines the following funding:
Motion carried (GS/2021/034)
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Moved (Cr Sophie Barker/Dan Hendra): That the Subcommittee: Declines the following funding:
Motion carried (GS/2021/035) with Cr Garey withdrawing. Cr Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Steve Walker/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/036) with Anna Parker withdrawing.
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Moved (Cr Steve Walker/Anna Parker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/037) with Cr Laufiso withdrawing.
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Moved (Cr Sophie Barker/Cr Rachel Elder): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/038) with Cr Walker withdrawing.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/039) with Adam Keane withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/040)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Adjourns the meeting.
Motion carried (GS/2021/041)
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The meeting adjourned at 12.32 pm and reconvened at 1.07 pm. |
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Covid-19 Response Fund
The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 1 - Broad Bay Community Centre (Broad Bay Community Centre Inc) and Item 6 - Save The Otago Peninsula (STOP) Inc Soc (Save The Otago Peninsula Inc) and withdrew from these items. Cr Marie Laufiso chaired the meeting while these items were discussed.
Anna Parker declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and withdrew from this item.
Cr Marie Laufiso declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and Item 5 - Samoan Methodist Dunedin Parish and withdrew from these items.
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Moved (Cr Rachel Elder/Adam Keane): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/042) with Cr Garey withdrawing and Cr Walker recording his vote against. Cr Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/043) with Cr Laufiso and Anna Parker withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/044) with Cr Laufiso withdrawing.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/045)
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Moved (Cr Sophie Barker/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/046) with Cr Garey withdrawing and Cr Walker recording his vote against.
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Neighbourhood Matching and Small Project Grants
The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
Notes the funds allocated between 1 October 2020 and 31 March 2021 for Small Project and Neighbourhood Matching grants.
Motion carried (GS/2021/047) |
9 Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications |
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Waste Minimisation Community Projects/Initiatives Grants
The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
Adam Keane declared a conflict of interest with Item 2 - Fire In Ice Outrigger Canoe Club (Fire In Ice) and withdrew from this item.
Dan Hendra declared a conflict of interest with Item 5 - NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin Ltd) and withdrew from this item.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: Declines the following funding:
Motion carried (GS/2021/048)
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/049) with Adam Keane withdrawing.
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Moved (Cr Sophie Barker/Cr Marie Laufiso): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/050) with Dan Hendra withdrawing.
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Moved (Cr Marie Laufiso/Dan Hendra): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/051) |
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Waste Minimisation Development (Commercial) Grants
The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
Adam Keane declared a conflict of interest with Item 3 - McEwan Haulage Ltd and withdrew from this item.
Cr Steve Walker declared a conflict of interest with Item 7 - Taste Nature Ltd and withdrew from this item.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Adjourns the meeting.
Motion carried (GS/2021/052)
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The meeting was adjourned at 2.06 pm and reconvened at 2.14 pm.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: Declines the following funding applications:
Motion carried (GS/2021/053)
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/054) with Cr Walker withdrawing.
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee: Declines the following funding application:
Motion carried (GS/2021/055)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/056) with Adam Keane withdrawing and Cr Barker recording her vote against.
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Moved (Cr Steve Walker/Anna Parker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/057) |
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Waste Minimisation Small Project Grants
The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.
Motion carried (GS/2021/058)
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Anna Parker and Dan Hendra left the meeting at 2.37 pm.
Craig Wilson entered the meeting at 2.38 pm.
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10 Dunedin Biodiversity Fund - Final reports on completed projects |
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The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Subcommittee:
Notes the project completion reports on Dunedin Biodiversity Fund projects.
Motion carried (GS/2021/059) |
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The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee: Declines the following funding applications:
Motion carried (GS/2021/060)
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Division Votes by division.
For: Crs Christine Garey, Rachel Elder, Steve Walker and Mr Craig Wilson (4). Against: Crs Marie Laufiso and Sophie Barker (2). Abstained: Nil
The division was declared CARRIED by 4 votes to 2
Motion carried (GS/2021/061)
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/062) with Cr Laufiso recording her vote against. |
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Approves the funding as follows:
Motion carried (GS/2021/063) |
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Adam Keane closed the meeting with a karakia whakamutuka.
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The meeting concluded at 3.12 pm.
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CHAIRPERSON