Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 June 2021, commencing at 1.00 pm

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Carmen Houlahan
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Mayor Aaron Hawkins	Cr Mike Lord
	Cr Jim O'Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Robert West (Acting General Manager City Services), Joy Lanini (Manager Community Development and Events), Cam McCracken (Director – Dpag, Toitū, Lan Yuan and Olveston), Bernie Hawke (Manager Library Services) and Clare Sullivan (Manager Governance)

Governance Support Officer                  Rebecca Murray

1          Public Forum

There was no Public Forum.   

2          Apologies

An apology was received from Cr Christine Garey.

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

Accepts the apology received from Cr Christine Garey.

Motion carried

3          Confirmation of agenda
	Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee: Confirms the agenda without addition or alteration. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Vandervis entered the meeting at 1.01pm.

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5          Confirmation of Minutes

5.1       Community and Culture Committee meeting - 16 February 2021
	Moved (Cr Marie Laufiso/Cr Steve Walker): That the Committee: Confirms the minutes of the Community and Culture Committee meeting held on 16 February 2021 as a correct record. Motion carried

6          Minutes of SubCommittee and Board

6          Grants Subcommittee - 7 October 2020
	Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Committee: Notes the minutes of the Grants Subcommittee meeting held on 7 October 2020. Motion carried

7          Grants Subcommittee - 5 November 2020
	Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Committee: Notes the minutes of the Grants Subcommittee meeting held on 5 November 2020. Motion carried

8          Toitū Otago Settlers Museum Board - 5 October 2020
	Moved (Cr Rachel Elder/Cr Doug Hall): That the Committee: Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 5 October 2020. Motion carried

Part A Reports

9          Actions From Resolutions of Community and Culture Committee Meetings
	The report detailed the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019. The General Manager Community Services (Simon Pickford) responded to members’ questions.
	Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee: Notes the Open and Completed Actions from resolutions of the Community and Culture Committee meetings. Motion carried (COM/2021/010)

10        Community and Culture Committee Forward Work Programme
	The report provided the forward work programme for the 2021-2022 year.  The General Manager Community Services (Simon Pickford) responded to members’ questions.
	Moved (Cr Marie Laufiso/Cr Carmen Houlahan): That the Committee: a)     Notes the Community and Culture Committee forward work programme. Motion carried (COM/2021/016)

11        Otago Museum Report to Contributing Local Authorities for the periods ending February 2021 and April 2021
	The report, prepared by Otago Museum, provided an update on the key activities for periods ending 28 February 2021 and 30 April 2021. Dr Ian Griffin, Dr Craig Grant and Murray Bailey from the Otago Museum spoke to the report and responded to members’ questions. Dr Griffin agreed to share the museum’s economic impact statement with the councillors.
	Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities to 28 February 2021. b)     Notes the Otago Museum Report to Contributing Local Authorities to 30 April 2021. Motion carried (COM/2021/017)

12        Community and Culture Activity Report for the Quarter Ending 31 March 2021
	The report updated the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2021.  The Manager Community Development and Events (Joy Lanini), Director - DPAG, Toitū, Lan Yuan and Olveston (Cam McCracken) and the Manager Library Services (Bernie Hawke) spoke to the report and responded to members’ questions.
	Moved (Cr Steve Walker/Cr Carmen Houlahan): That the Committee: Notes the Community and Culture Activity Report for the quarter ending 31 March 2021. Motion carried (COM/2021/018)

13        Summary of Advisory Group Meetings (January- March 2021)
	The report provided a summary of the meetings and actions of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group during the period 1 January – 31 March 2021. The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.
	Moved (Cr Sophie Barker/Cr Rachel Elder): That the Committee: Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group for the period 1 January – 31 March 2021. Motion carried (COM/2021/019)

14        Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 1.58 pm.

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CHAIRPERSON