Grants Subcommittee
City Service, City Project Grants
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 28 June 2021, commencing at 9.55 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Dan Hendra |
Adam Keane |
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Anna Parker |
Hannah Molloy |
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Cr Steve Walker |
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IN ATTENDANCE |
Joy Lanini (Manger Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor), Lisa Wilkie (Relationship Advisor – Arts and Culture), Wai Piggott (Financial Analyst) |
Governance Support Officer Rebecca Murray
Adam Keane opened the meeting with a karakia timataka.
An apology was received from Sarah Davie-Nitis.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Accepts the apology from Sarah Davie-Nitis.
Motion carried
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
5 confirmation of minutes
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee:
Confirms the minutes of the Grants Subcommittee meeting held on 05 May 2021 as a correct record. Motion carried |
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The report presented the applications received for City Service, City Project Grants 2021-22. ARA TOI ARTS AND CULTURE The Relationship Advisor – Arts and Culture (Lisa Wilkie) spoke to the Ara Toi Arts and Culture applications and responded to members’ questions.
SOCIAL WELLBEING The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey) and Community Advisors (Mai Tamimi) and (Ruth Harrison) spoke to the Social Wellbeing applications and responded to members’ questions.
Cr Christine Garey declared a conflict of interest with Item 3 - Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc) and left the room while this item was discussed. Cr Marie Laufiso chaired the meeting while this item was discussed.
Hannah Molloy declared a conflict of interest with Item 6 – Dunedin Fringe Arts Trust and Item 10 - Prospect Park Productions and left the room while these items were discussed.
Cr Sophie Barker declared a conflict of interest with Item 7 – Dunedin Midwinter Celebrations and left the room while this item was discussed.
Cr Marie Laufiso declared a conflict of interest with Item 11 – Age Concern Otago Inc, Item 12 - Arai Te Uru Marae Council Inc, Item 17 - Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki) and Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while these items were discussed.
Anna Parker declared a conflict of interest with Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while this item was discussed.
Cr Sophie Barker withdrew from this item and left the meeting at 10.39 am.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Declines the following funding applications.
Motion carried (GS/2021/064)
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Cr Sophie Barker returned to the meeting at 10.47 am.
Dan Hendra left the meeting at 10.48 am.
Cr Christine Garey withdrew from this item and left the meeting at 10.48 am. Cr Marie Laufiso assumed the chair.
Dan Hendra returned to the meeting at 10.50 am.
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Moved (Cr Steve Walker/Dan Hendra): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/065) |
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Cr Christine Garey returned to the meeting at 11.02 am and resumed the chair.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Adjourns the meeting.
Motion carried
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The meeting adjourned at 11.00 am and reconvened at 11.20 am. |
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Hannah Molloy withdrew from this item and left the meeting at 11.21 am. |
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/066) |
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Hannah Molloy returned to the meeting at 11.23 am. |
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Cr Marie Laufiso withdrew from these items and left the meeting at 11.23 am. |
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Moved (Cr Sophie Barker/Cr Rachel Elder): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/067) |
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/068) |
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Anna Parker withdrew from this item and left the meeting at 11.34 am. |
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/069) |
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Cr Marie Laufiso and Anna Parker returned to the meeting at 11.35 am. |
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Moved (Cr Rachel Elder/Cr Christine Garey): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2021/070) |
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At the Council’s 10 year plan deliberations additional funding of $40,000.00 was approved for the City Service City Project Grants. This additional funding would be ratified at the 30 June 2021 Council meeting.
The following organisations were approved to receive the additional funding pending the ratification of the 10 Year Plan deliberations.
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Cr Marie Laufiso withdrew from this item and left the meeting at 11.50 am
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee:
Approves the additional funding as follows:
Motion carried (GS/2021/071) |
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Cr Marie Laufiso returned to the meeting at 12.05 pm. |
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Approves the additional funding as follows:
Motion carried (GS/2021/072) |
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Cr Christine Garey withdrew from this item and left the meeting at 12.12 pm. Cr Marie Laufiso assumed the chair. |
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Moved (Cr Steve Walker/Hannah Molloy): That the Subcommittee:
Approves the additional funding as follows:
Motion carried (GS/2021/073) |
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Cr Christine Garey returned to the meeting at 12.13 pm and resumed the chair. |
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Cr Sophie Barker withdrew from this item and left the meeting at 12.13 pm. |
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
Declines the additional funding as follows:
Division That the Subcommittee
Votes by division.
For: Cr Christine Garey, Cr Marie Laufiso, Cr Steve Walker Adam Keane, and Anna Parker (5). Against: Cr Rachel Elder, Dan Hendra and Hannah Molloy (3). Abstained: Nil
The division was declared CARRIED by 5 votes to 3.
Motion carried (GS/2021/074) |
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Cr Sophie Barker returned to the meeting at 12.26 pm. |
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Hannah Molloy withdrew from this item and left the meeting at 12.35 pm. |
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee:
Approves the additional funding as follows:
Motion carried (GS/2021/075) |
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Hannah Molloy returned to the meeting at 12.39 pm. |
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Moved (Cr Steve Walker/Cr Marie Laufiso): That the Subcommittee:
a) Declines the additional funding as follows:
b) Approves the $3,500.00 passed in resolution GS/2021/070, and the approval will not impact the Community Grant approved by the Grants Subcommittee in May 2021. Motion carried (GS/2021/076) with Anna Parker abstaining. |
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Moved (Hannah Molloy/Cr Rachel Elder): That the Subcommittee:
Approves the additional funding as follows:
Motion carried (GS/2021/077) |
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Adam Keane closed the meeting with a karakia whakamutuka.
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The meeting concluded at 1.00 pm.
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CHAIRPERSON