Grants Subcommittee

City Service, City Project Grants

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 28 June 2021, commencing at 9.55 am

 

PRESENT

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Dan Hendra

Adam Keane

 

Anna Parker

Hannah Molloy

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Joy Lanini (Manger Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor), Lisa Wilkie (Relationship Advisor – Arts and Culture), Wai Piggott (Financial Analyst)

 

Governance Support Officer                  Rebecca Murray

 

 

1          KARAKIA TIMATAKA

Adam Keane opened the meeting with a karakia timataka.

 

2          Apologies

An apology was received from Sarah Davie-Nitis.

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Accepts the apology from Sarah Davie-Nitis.

 

Motion carried

 

 

 

 

 

3          Confirmation of agenda

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

   

5          confirmation of minutes

5.1       Grants Subcommittee - 5 May 2021

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 05 May 2021 as a correct record.    

Motion carried

  

Part A Reports

6          City Service, City Project Grants

 

The report presented the applications received for City Service, City Project Grants 2021-22.

ARA TOI ARTS AND CULTURE

The Relationship Advisor – Arts and Culture (Lisa Wilkie) spoke to the Ara Toi Arts and Culture applications and responded to members’ questions.

 

SOCIAL WELLBEING

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey) and Community Advisors (Mai Tamimi) and (Ruth Harrison) spoke to the Social Wellbeing applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 3 - Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc) and left the room while this item was discussed.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Hannah Molloy declared a conflict of interest with Item 6 –  Dunedin Fringe Arts Trust and Item 10 - Prospect Park Productions and left the room while these items were discussed.

 

Cr Sophie Barker declared a conflict of interest with Item 7 – Dunedin Midwinter Celebrations and left the room while this item was discussed.

 

Cr Marie Laufiso declared a conflict of interest with Item 11 – Age Concern Otago Inc, Item 12 - Arai Te Uru Marae Council Inc, Item 17 - Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki) and Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while these items were discussed.

 

Anna Parker declared a conflict of interest with Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while this item was discussed.

 

Cr Sophie Barker withdrew from this item and left the meeting at 10.39 am.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

 

Declines the following funding applications.

App No.

Name

7

Dunedin Midwinter Celebrations

 

Motion carried (GS/2021/064)

 

 

Cr Sophie Barker returned to the meeting at 10.47 am.

 

Dan Hendra left the meeting at 10.48 am.

 

Cr Christine Garey withdrew from this item and left the meeting at 10.48 am.  Cr Marie Laufiso assumed the chair.

 

Dan Hendra returned to the meeting at 10.50 am.

 

 

Moved (Cr Steve Walker/Dan Hendra):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

3

Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc)

$95,600.00

Motion carried (GS/2021/065)

 

Cr Christine Garey returned to the meeting at 11.02 am and resumed the chair.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried

 

 

The meeting adjourned at 11.00 am and reconvened at 11.20 am.

 

Hannah Molloy withdrew from this item and left the meeting at 11.21 am.

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

6

Dunedin Fringe Arts Trust

$23,000.00

10

Prospect Park Productions

$12,500.00

 

Motion carried (GS/2021/066)

 

 

 

Hannah Molloy returned to the meeting at 11.23 am.

 

Cr Marie Laufiso withdrew from these items and left the meeting at 11.23 am.

 

 

 

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

11

Age Concern Otago Inc

$29,000.00

12

Arai Te Uru Marae Council Inc

$34,000.00

 

Motion carried (GS/2021/067)

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

17

Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki)

$7,000.00

 

Motion carried (GS/2021/068)

 

 

 

Anna Parker withdrew from this item and left the meeting at 11.34 am.

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

19

Otago Neighbourhood Support Charitable Trust

$19,000.00

 

Motion carried (GS/2021/069)

 

 

 

Cr Marie Laufiso and Anna Parker returned to the meeting at 11.35 am.

 

 

 

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Subcommittee:

 

Approves the funding as follows:

App No.

Name

 

1

Blue Oyster Arts Trust

$16,500.00

2

Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin)

$15,000.00

4

Dunedin Collaborative Theatre Trust

$17,500.00

5

Dunedin Designed Inc (DDI)

$12,500.00

8

Just Atelier/Stitch Kitchen (Just Atelier Trust)

$3,500.00

9

Opera Otago (The Dunedin Opera Company Inc)

$8,000.00

13

Citizen Advice Bureau (Citizen Advice)

$25,000.00

14

Dunedin Community Accounting (DCA) (Weave Together)

$7,000.00

15

Hills Radio Trust/Oar FM Dunedin (Otago Access Radio) (Hills Radio Trust)

$20,000.00

16

KiwiHarvest Ltd

$13,000.00

18

Methodist Mission Southern

$13,000.00

20

Victim Support Dunedin (NZ Council of Victim Support Groups Inc)

$12,000.00

21

Volunteer South Trust/Kaituao o te Taitonga

$25,000.00

 

Motion carried (GS/2021/070)

 

 

 

 

 

At the Council’s 10 year plan deliberations additional funding of $40,000.00 was approved for the City Service City Project Grants.  This additional funding would be ratified at the 30 June 2021 Council meeting. 

 

The following organisations were approved to receive the additional funding pending the ratification of the 10 Year Plan deliberations.

 

 

Cr Marie Laufiso withdrew from this item and left the meeting at 11.50 am

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Approves the additional funding as follows:

App No.

Name

 

12

Arai Te Uru Marae Council Inc

$16,000.00

17

Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki)

$1,000.00

 

Motion carried (GS/2021/071)

 

 

 

Cr Marie Laufiso returned to the meeting at 12.05 pm.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Approves the additional funding as follows:

App No.

Name

 

14

Dunedin Community Accounting (DCA) (Weave Together)

$1,000.00

15

Hills Radio Trust/Oar FM Dunedin (Otago Access Radio) (Hills Radio Trust)

$2,000.00

 

Motion carried (GS/2021/072)

 

 

 

Cr Christine Garey withdrew from this item and left the meeting at 12.12 pm.  Cr Marie Laufiso assumed the chair.

 

 

 

Moved (Cr Steve Walker/Hannah Molloy):

That the Subcommittee:

 

Approves the additional funding as follows:

App No.

Name

 

3

Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc)

$4,400.00

 

Motion carried (GS/2021/073)

 

 

 

Cr Christine Garey returned to the meeting at 12.13 pm and resumed the chair.

 

Cr Sophie Barker withdrew from this item and left the meeting at 12.13 pm.

 

 

 

 

 

 

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Declines the additional funding as follows:

App No.

Name

7

Dunedin Midwinter Celebrations

Division

That the Subcommittee

 

Votes by division.

 

For:                  Cr Christine Garey, Cr Marie Laufiso, Cr Steve Walker Adam Keane, and Anna Parker (5).

Against:          Cr Rachel Elder, Dan Hendra and Hannah Molloy (3).

Abstained:    Nil

 

The division was declared CARRIED by 5 votes to 3.

 

Motion carried (GS/2021/074)

 

 

 

Cr Sophie Barker returned to the meeting at 12.26 pm.

 

Hannah Molloy withdrew from this item and left the meeting at 12.35 pm.

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

 

Approves the additional funding as follows:

App No.

Name

 

10

Prospect Park Productions

$4,600.00

 

Motion carried (GS/2021/075)

 

 

 

Hannah Molloy returned to the meeting at 12.39 pm.

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

 

a)       Declines the additional funding as follows:

App No.

Name

8

Just Atelier/Stitch Kitchen (Just Atelier Trust)

 

b)      Approves the $3,500.00 passed in resolution GS/2021/070, and the approval will not impact the Community Grant approved by the Grants Subcommittee in May 2021.  

Motion carried (GS/2021/076) with Anna Parker abstaining.

 

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

 

Approves the additional funding as follows:

App No.

Name

 

1

Blue Oyster Arts Trust

$62.00

2

Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin)

$5,000.00

4

Dunedin Collaborative Theatre Trust

$3,438.00

5

Dunedin Designed Inc (DDI)

$2,500.00

 

Motion carried (GS/2021/077)

 

7          Karakia Whakamutuka

 

Adam Keane closed the meeting with a karakia whakamutuka.

 

             

The meeting concluded at 1.00 pm.

 

 

 

..............................................

CHAIRPERSON