Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 June 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure & Development), Robert West (Acting General Manager City Services), Clare Sullivan (Manager Governance), David Bainbridge (Group Manager Property Services), Scott McLean (Group Manager Parks and Recreation), Jeanine Benson (Group Manager Transport), Chris Henderson (Group Manager Waste and Environmental Services), Tom Dyer (Group Manager 3 Waters), Simon Speirs (Team Leader Regulation Management – Transport), Michael Tannock (Network Assets Team Leader) and Stacey Hitchcock (Transport Planner)

 

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Greater Dunedin Action Group

 

Mr Ray McCloud and Mr Lyndon Weggery spoke to the Committee, on behalf of the Greater Dunedin Action Group, on the proposed 3 Waters Reform and how on residents and ratepayers of Dunedin may be impacted.

 

  

 

2          Apologies

An apology was received from Cr Doug Hall for lateness.

 

Moved (Cr Chris Staynes/Cr Steve Walker):

That the Committee:

             Accept the apology for lateness from Cr Hall.

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Laufiso advised that she was no longer the National Secretary of P.A.C.I.F.IC.A but had taken the position of  National Communications Officer.  She also advised that she was the Chair of Social Wellbeing Advisory Group, Chair of the Dunedin Refuge Steering Group and member of the Board of the Otago Mental Health Support Trust (OMHST).

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried

 

 

5          Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 15 February 2021

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Committee:

 

Confirms the minutes of the Infrastructure Services Committee meeting held on 15 February 2021 as a correct record.

             Motion carried

Part A Reports

6          Actions From Resolutions of Infrastructure Services Committee Meetings

 

A report from Civic provided an update on progress on implementing resolutions made at Infrastructure Services Committee meetings.

 

 

Move (Cr Jim O'Malley/Cr Mike Lord):

That the Committee:

 

Notes the Open from resolutions of Infrastructure Services Committee meetings.

             Motion carried

 

7          Infrastructure Services Committee Forward Work Programme

 

A report from Civic provided the forward work programme for the 2020 – 2021 year.

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Infrastructure Services Committee forward work programme.

             Motion carried

 

8          Updates from Governance Entities

 

A report from Transport advised that the purpose of the report was to provide minutes from governance entities that relate to the Committee’s area of responsibilities. 

 

A request was made to take the motions separately.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)      Notes the outcomes from a meeting of Connecting Dunedin held on 3 December 2020.

 

Motion carried with Cr Lee Vandervis voting against.

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

 

b)      Notes the minutes from the Otago Southland Regional Transport Committee meeting dated 19 February 2021.

             Motion carried

 

9          Property Services Activity Report for the Quarter Ending 31 March 2021

 

In a report from Property Services an update was provided on the operations, maintenance and capital works for the quarter ending 31 March 2021.

The Acting General Manager City Services, Robert West and Group Manager Property Services, David Bainbridge-Zafar spoke to the report and responded to questions.

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Property Services Activity Report for the quarter ending 31 March 2021.

Motion carried (ISC/2021/009)

 

10        Parks and Recreation Activity Report for the Quarter Ending 31 March 2021

 

In a report from Parks and Recreation an update was provided on operations, maintenance and capital works (including contracted out services) for the period 1 January 2021 to 31 March 2021.

The Acting General Manager City Services, Robert West and Acting Group Manager Parks and Recreation, Scott McLean spoke to the report and responded to questions.

 

Moved (Cr Jim O'Malley/Cr Marie Laufiso):

That the Committee:

 

Notes the Parks and Recreation Activity Report for the quarter ending 31 March 2021.

Motion carried (ISC/2021/011)

 

11        3 Waters Activity Report for the quarter ending 31 March 2021

 

In a report from 3 Waters an update was provided on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

 

The General Manager Infrastructure & Development, Simon Drew and Group Manager 3 Waters, Tom Dyer spoke to the report and responded to questions.

 

 

Cr Carmen Houlahan left the meeting at 1.57 pm and returned at 2.00 pm

 

Cr Andrew Whiley left to the meeting at 2:05 p.m and returned at 2.10 p.m

 

Cr Rachel Elder left the meeting at 2.12 pm and returned at 2.14 pm.

 

Cr Doug Hall entered the meeting at 2.19 pm.

 

 

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

 

Notes the 3 Waters Activity Report for the quarter ending 31 March 2021.

Motion carried (ISC/2021/012)

 

12        Waste and Environmental Solutions activity report for the quater ending 31 March 2021

 

In a report Waste and Environmental Solutions provided an update on plans and policies, operations, maintenance and capital works, including contracted services.

 

 

The General Manager Infrastructure & Development, Simon Drew and the Group Manager Waste and Environmental Solutions, Chris Henderson spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Waste and Environmental Solutions Activity Report for quarter ending 31 March 2021.

Motion carried (ISC/2021/013)

 

13        Transport Activity Report for the Quarter ending 31 March 2021

 

In a report from Transport an update was provided operations, maintenance, capital works (including contracted services) and major projects.

 

 

The General Manager Infrastructure & Development, Simon Drew and the Group Manager Transports, Jeanine Benson spoke to the report and responded to questions.  

 

Cr Doug Hall left the meeting at 3.05 pm and returned at 3.07 pm.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Committee:

 

Notes the Transport Activity Report for the quarter ending 31 March 2021.

Motion carried (ISC/2021/014)

 

14        Land Transport Rule: Setting of Speed Limits 2021 consultation

 

In a report from Transport approval was sought for a Dunedin City Council (DCC) submission to Waka Kotahi NZ Transport Agency (Waka Kotahi) Land Transport Rule: Setting of Speed Limits 2021 consultation.

The Group Manager Transport, Jeanine Benson and Team Leader Regulation Management, Simon Speirs spoke to the report and responded to questions.

 

 

Cr Whiley advised the he would abstain from voting as he was the Chairperson of the Speed Limit Bylaw Review Subcommittee.

 

Cr Mike Lord left the meeting at 3.12 pm and returned at 3.14 pm .

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

             Adjourn the meeting.

             Motion carried

The meeting adjourned at 3.24 pm and reconvened at 3.36 pm.

 

 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Committee:

 

a)        Approves the DCC submission, with any amendments, to the Land Transport Rule: Setting of Speed Limits 2021 consultation. 

b)        Delegates authority to the Chief Executive to finalise the submission including comments regarding the importance of a strong education campaign regarding the Road to Zero policy.

Motion carried (ISC/2021/015) with Cr Whiley abstaining.

 

15        Proposed Road Stopping, Neill Street, Abbotsford

 

A report from Transport advised that the owners of 26 Neill Street Abbotsford had applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

The Group Manager Transport, Jeanine Benson and Network Assets Team Leader, Michael Tannock responded to questions.

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Approves the public notification of the intention to stop a portion of legal road adjacent to 26 Neill Street, Abbotsford, subject to the applicants agreeing to:

i)          Pay the road stopping processing fee.

ii)         Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, and the market value of the stopped road, assessed by the Council’s valuer.

iii)        Amalgamate the stopped portion of the road with the adjacent land that is owned by the applicant, being the land contained within Record of Title OT324/122.

iv)       Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)        Register easements over the stopped portion of road in favour of utility companies and/or relocate any utilities as required.

Motion carried (ISC/2021/016)

 

16        Proposed Road Stopping: Part of Scobie Road, Waverley

 

A report from Transport advised that the  owners of 97 Doon Street, 103 Doon Street, 198 Portobello Road, 199 Portobello Road, 203 Portobello Road, and 203A Portobello Road, Waverley, have jointly applied to have a section of unformed legal road adjoining their properties stopped, parcelled into six sections and amalgamated with their respective adjoining properties.

 

The Group Manager Transport, Jeanine Benson and Network Assets Team Leader, Michael Tannock responded to questions.

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 97 Doon Street, 103 Doon Street, 198 Portobello Road, 199 Portobello Road, 203 Portobello Road, and 203A Portobello Road, Waverley, subject to the applicants agreeing to:

i)          Pay the road stopping processing fee.

ii)         Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, and  the market value of the stopped road, assessed by the Council’s valuer.

iii)        Amalgamate the stopped portions of road with the titles of the adjacent land that is owned by the applicants respectively, being the land contained within Records of Title OT18A/144, OT14D/316, OT313/180, OT14A/526, OT8A/1327, and OT14A/522.

iv)       Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)        Register easements over the stopped portion of road in favour of utility companies.

vi)       Register easements over the stopped portion of road in favour of private property owners where rights of way and/or rights for private services are required over the stopped road.

Motion carried (ISC/2021/017)

 

17        Naming of new roads and private ways

 

In a report from Transport approval was sought of road names for one new public road and four new private ways.  The road names proposed by the developers comply with the DCC Road Naming Policy.

 

The Group Manager Transport, Jeanine Benson and the Team Leader Regulation Management, Simon Speirs responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Names a new road off Dukes Road North, Mosgiel, as ‘Tarakihana Drive’. 

b)     Names a private way off Cemetery Road, East Taieri, Mosgiel, as ‘Jollie Lane’.

c)     Names a private way off Kaikorai Valley Road, Bradford, Dunedin, as ‘Field View’.

d)     Names a private way off Hocken Street, Kenmure, Dunedin, as ‘Craigellachie Lane’.

e)     Names a private way off Winifred Street, Concord, Dunedin, as ‘Rose Drive’.

f)     Approves ‘Richard Skinner’ to be included in the Road Name Register

Motion carried (ISC/2021/018)

 

18        Items for Consideration by the Chair

 

 

Cr Benson-Pope requested information regarding the possibility of advocating for red light cameras at intersections.

 

Mayor requested information regarding how decisions of Council may inform the work of the Regional Transport Committee.

 

The Mayor requested that the name of the applicants for new road names should be supplied to the Councillors so they can manage any conflicts.

 

 

The meeting concluded at 4.21pm.

 

 

 

 

..............................................

C H A I R P E R S O N