Māori Participation Working Party
MINUTES
Minutes of an ordinary meeting
of the Māori Participation Working Party held in the Otaru Room,
Civic Centre, The Octagon, Dunedin on Thursday 10 June 2021, commencing at 4:05pm.
PRESENT
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Chairperson
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Mayor Aaron Hawkins
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Deputy Chairperson
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Edward Ellison
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Members
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Cr David Benson-Pope
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Matapura Ellison
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Chris Staynes
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Cr Jim O'Malley
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Tania Williams
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Katharina Ruckstuhl
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Paulette Tamati-Elliffe
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Cr Christine Garey
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Vicky Totoro
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IN ATTENDANCE
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Sandy Graham, Chief Executive
Officer; Jeanette Wikaira, Manahautū, Māori Partnerships &
Policy
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Governance Support Officer Lauren
McDonald
1 welcome
Edward Ellison opened the meeting
with a karakia.
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2 Apologies
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Moved (Mayor Aaron Hawkins/Cr Chris
Staynes):
That the Working
Party:
Accept the apologies of Tania Williams and Cr David Benson-Pope.
Motion carried
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3 Confirmation
of agenda
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Moved
(Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison):
That the Working Party:
Confirms the agenda
without addition or alteration.
Motion carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Edward Ellison declared an
interest in the NZ Biological Heritage National Science Challenge as a Board
Member of the Mana Rangatira Governance Group
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Moved (Mayor Aaron Hawkins/Cr Chris
Staynes):
That the Working Party:
Amends the Interest Register.
Motion
carried
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5 Confirmation
of Minutes
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5.1 Māori Participation Working Party
meeting - 17 March 2021
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Moved (Mayor Aaron Hawkins/Cr Mike Lord):
That the Working Party:
Confirms the public part of the minutes of the Māori Participation
Working Party meeting held on 17 March 2021 with the correction to Item 8
– Representation Review and Maori Wards of the deletion of the word
“of” from line 2 of paragraph 2 of this item.
Motion
carried
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Part
A Reports
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6 Open
Actions of the Maori Participation Working Party (MPWP)
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Updates were provided on actions from previous meetings,
including the establishment of a Harbour Reference Group.
Sandy Graham advised that the matter had been originally discussed
in 2019, following an initiative from Neville Peat (MNZM), for consideration
of establishment of a reference group for the Otago Harbour, to recognise the
ecological and spiritual value of the harbour as a significant taonga.
Action:
Sandy Graham and Jeanette Wikaira to review progress on the establishment of
the reference group and arrange a meeting with the Otago Regional Council
CEO, Sarah Gardner (as one of the stakeholders) and report back to the next
meeting of MPWP.
After discussion it was agreed for matters under the current
action list to be incorporated into the Forward Work Programme with regular
report back to the Working Party.
Actions:
Sandy Graham and Jeanette Wikaira to include current action items into a Forward
Work Programme for reporting to the Māori Participation Working Party
(MPWP).
A workshop on the Forward Work Programme
to be held at the next MPWP meeting.
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7 Maori
Funding
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Members
were advised that two resolutions had been adopted by Council at the 10 Year
Plan (10YP) 2021 -31 deliberations 31 May 2021 Council meeting. The
resolutions being:
Māori
and Pasifika Innovation Funds
That the Council:
a) Provide funding
of $90,000 annually to provide ongoing Māori and Pasifika Innovation Funds.
b) Request
that staff approach the Otago Community Trust to partner with Council
to match the funding for the Māori and Pasifika Innovation funds.
Motion carried
Māori
Development Marae Funds
That the Council:
a) Includes an annual amount
of $75,000 for a Māori Development fund to support local marae.
b) Notes
that before any allocation is made from this fund appropriate consultation
with marae representatives will take place.
Motion
carried
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Māori and Pasifika
Innovation Funds
Mayor Hawkins summarised the
submissions received and the Council discussions. He advised that Council
had resolved as part of 10YP 2021-31 to provide funding (in response to the
matters raised in the Otago Community Trust submission) and that Council
would continue to work and co-fund with the OCT. He confirmed the intention
was for the provision of funding to support Marae in Dunedin city and noted
that Year 1 funding needed to be allocated by 30 June 2022.
Action:
Sandy Graham to meet with Otago Community Trust (OCT) CEO, Barbara Bridger to
discuss further and provide an update to the next MPWP meeting.
Discussion was held on the criteria for the Māori and
Pasifika Innovation Funds, including the evaluation of applications and a
response process for applications.
Members agreed that assessment of applications would
require a review of the Terms of Reference to ensure it was culturally
appropriate for assessment.
Action:
MPWP members to assist with the review of the Terms of Reference to ensure criteria
is clearly defined and good cultural competencies in place.
Māori Development
Marae Fund
Discussion was held on the need
for clear definitions for the use of the funding for the eligible Marae.
Jeanette Wikaira clarified that the fund was intended to
assist with building “capacity” for the three maraes in the city:
Ōtākou, Araiteuru and Puketeraki. She advised that the use of
the funds granted would be at the discretion of the individual marae.
Action:
Jeanette Wikaira to report back to the next meeting on the funding
definitions and criteria for Marae for the Working Party’s approval.
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The need for a strategic investment strategy for the next
DCC 10 Year Plan was raised and that the MPWP would need to formalise the
strategy in time for the next 10YP.
Action:
Sandy Graham and Jeanette Wikaira to review the DCC general grants policy and
revisit the issue of use of grants for cultural practices and include in the
Marae funding definition.
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Moved (Mayor
Aaron Hawkins/Deputy Chairperson Edward Ellison):
That the Working Party:
Notes the report.
Motion carried
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8 Māori Strategic Development
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The report provided
an update on Māori strategic development activities being led by the
Manahautū (Jeanette Wikaira) in collaboration with staff, including:
·
Development of an overarching Maori strategic framework with
key directions for Māori
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Development of two strategic priority areas for DCC to deliver
on outcomes for Māori
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Strengthening of partnership with mana whenua and mataawaka.
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Sandy Graham advised that a report on Māori Strategic
Development was provided to the
25 May 2021 Council meeting, which outlined the strategic
development activities being led by the Manahautū, in collaboration with
staff. It was discussed that the MPWP would be the governance group for
the DCC Strategic Framework refresh.
Action:
Jeanette Wikaira to provide an update on the Māori Strategic Framework to
the next meeting of the Māori Participation Working Party.
Sandy Graham spoke on the next steps for progressing Māori
representation arrangements on Council committees. She advised that a report
would be presented to 30 June 2021 Council meeting proposing two Rūnaka
representatives (one from each Rūnaka) be appointed to both the
Infrastructure Services and the Planning and Environment Committees. The
intention would be for the appointments to be in place for the November 2021
round of committee meetings.
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Edward Ellison spoke on the process for the Marae finding
nominees for the Council’s standing committees.
Discussion was held on strategic work as the focus of the
Maori Participation Working Party (MPWP). Members expressed their agreement
for a strategic refresh to be undertaken and consideration for the
delegations of the recast MPWP to ensure the group was mandated to be able to
make decisions for all the groups represented at the Working Party.
Agreed matters for
discussion at the next MWWP meeting were noted as:
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Refocus of the Working Party as a strategic committee.
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Forward Work Programme to include a Māori Strategic work
programme and governance.
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Moved (Mayor Aaron Hawkins/Deputy
Chairperson Edward Ellison):
That the Working Party:
Notes the Māori Strategic Development update report.
Motion
carried
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Edward Ellison closed the meeting with a karakia.
The meeting concluded at 5:39 pm.
Date of next meeting scheduled as Wednesday, 4 August 2021
at 4:30pm.
Venue: Mayor’s Lounge, Level 2, Civic Centre.
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Mayor Aaron Hawkins
CHAIRPERSON