Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 09 June 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Jeanine Benson (Group Manager Transport)

 

Governance Support Officer                  Wendy Collard

 

 

The Board acknowledged the recent passing and service of the previous Mayor, Dave Cull and Jan Tucker, West Harbour Community Board member.

1          Public Forum

1.1       Friends of the Mosgiel Memorial Gardens

 

Rosanne Dee provided an update on the recently established Friends of the Mosgiel Memorial Gardens group and responded to questions.

 

1.2       Mosgiel-Taieri Safer Schools Project

 

Trevor Buchanan commented on his concerns regarding the Mosgiel-Taieri Safer Schools Project.

 

 

1.3       Wingatui and Factory Roads Roundabout

 

Frank Cochrane tabled and spoke to his concerns regarding the Wingatui and Factory Roads roundabout.  Mr Cochrane responded to questions.

 

 

1.4       Mosgiel Rotary Club

 

David Brown from Mosgiel Rotary Club, spoke in support of their funding application and responded to questions.

 

 

1.5       Memorial Wall - East Taieri Cemetery

 

Margaret Van Zyl spoke to her concerns regarding the time that it has taken to construct the Memorial Wall at the East Taieri Cemetery and responded to questions.

 

 

1.6       Berwick Outdoor Experience

 

Rob Urquhart provided an update on the Berwick Outdoor Experience Course and thanked the Board for its sponsorship.

Ryan Roxburgh commented on how the course had helped build his confidence and he had particularly enjoyed interacting with people from all walks of life.

Messrs Urquhart and Roxburgh responded to questions.

1.7    Margaret Gallaher

Margaret Gallaher spoke to her concerns regarding street bollards and vegetation encroachment and responded to questions.

1.8    Maurice Prendergast

Maurice Prendergast spoke on governance matters and responded to questions.

  

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Joy Davis/Member Martin Dillon):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 14 April 2021

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 April 2021 as a correct record.

Motion carried with Brian Miller and Brian Peat recording their vote against.

    

Part A Reports

6          Roading Matters

 

Paul Jamison from Fulton Hogan provided an update on roading matters within the Board’s area and responded to questions.

 

 

7          Chief Executive Officer's Update

 

The Chief Executive Officer (Sandy Graham) spoke on the 10 year plan and thanked the Board for its involvement in the community engagement.  Ms Graham provided an update on the Representation Review and Smooth Hill.

 

Ms Graham responded to questions.

 

 

8          Naming of a new private way off Cemetery Road, East Taieri, Mosgiel

 

This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way off 22 Cemetery Road, East-Taieri, Mosgiel.

The new road names proposed by the developer are ‘Jollie Lane’ or ‘Redwood Lane’, but only ‘Jollie Lane’ complies with the DCC Road Naming Policy.

 

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

 

a)     Supports the naming of a new private way off 22 Cemetery Road, East-Taieri, Mosgiel as ‘Jollie Lane’.

Motion carried (MTCB/2021/016)

 

9          Governance Support Officer's Report

 

This report is to inform the Mosgiel-Taieri Community Board on a number of activities relevant to the Board’s area including:

a)         Project Fund

b)        West Taieri of The Taieri

c)         Mosgiel Memorial Park and Peter Johnstone Park

d)        Wingatui Road and Factory Road roundabout

e)        Safer Schools Project

f)         Inward Correspondence

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Uplifts the funding application from the Mosgiel Rotary Club from the table.

 

Motion carried (MTCB/2021/017)

 

 

There was a discussion on the funding application which included maintenance costs and ownership of the “Mosgiel” sign.

 

 

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

 

Approves the funding application from the Mosgiel Rotary Club for $2423.00.

 

Motion carried (MTCB/2021/018)

 

 

Moved (Brian Miller/Dean McAlwee):

That the Board:

 

Requests staff give consideration to Council taking over ownership of the “Mosgiel Sign” in consultation with the Mosgiel Rotary and the Mosgiel-Taieri Community Board.

 

Motion carried (MTCB/2021/019)

 

 

Moved (Martin Dillon/Dean McAlwee):

That the Board:

 

Approves the funding of an article in the West Taieri of The Taieri newsletter three times a year at a cost of $45.00 from the Board’s Discretionary Fund.

 

Motion carried (MTCB/2021/020)

 

 

Following discussion, the Board requested that a representative from Otago Regional Council be invited to the next meeting to provide an update on public transport.

 

 

The Board also requested that consideration be given to the installation of a pedestrian crossing on Hagart-Alexander Drive close to the Brooklands Retirement Village exit.

 

 

Moved (Joy Davis/Martin Dillon):

That the Board:

 

Notes the Governance Support Officer’s Report

 

Motion carried (MTCB/2021/021)

 

10        Board Updates

 

Board members provided updates on activities which included:

 

Keep Dunedin Beautiful (KDB)

Phillipa Bain acknowledged all the fantastic work that the late Jan Tucker had done for Keep Dunedin Beautiful. 

 

Pocket Parks

Phillipa Bain provided an update and advised that she had had an on-site meeting with staff.

 

Friends of the Mosgiel Memorial Gardens

Brian Miller provided an update on the establishment of the Friends of the Mosgiel Memorial Gardens.

 

 

 

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

 

Appoints Brian Miller as the Board Representative on the Friends of the Mosgiel Memorial Gardens.

 

Motion carried (MTCB/2021/022)

 

 

Celebrating Local Excellence on the Taieri Project

Joy Davis provided an update which included the quote from John Swan & Co Ltd.  Mrs Davis advised that there was no change to the original quote.

 

Hawk n Hurl

Dean McAlwee advised that the event had been postponed until October 2021.

 

Mosgiel Coronation Hall

Dean McAlwee advised that meeting would be held quarterly in the future.  Councillor Houlahan provided an update on the outcome of the “Performing Arts Venue” consultation.

 

Mosgiel Business Association

Joy Davis commented that in response to her email, they advised that they contact her.

 

Mosgiel Aquatic Project Team

Brian Miller commented on his concerns regarding the proposed controlled intersection of Gordon Road and Eden Street. 

 

Mosgiel and Taieri Emergency Group.

Joy Davis advised that two members had undertaken the incident controller training.

 

Outram Emergency Group.

Dean McAlwee advised that a meeting with interested parties was being held on 22 June 2021.

 

Silverstream Plantings

Brian Peat provided an update on the progress of the project and the plantings.

 

Social Media

Brian Peat provided an update and advised that the number of ‘likes’ had increased.

 

Community Engagement

Board members provided an update on the engagement with the community.

 

 

Moved (Joy Davis/Martin Dillon):

That the Board:

 

Notes the Board Updates

Motion carried (MTCB/2021/023)

 

11        Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting. 

 

Moved (Chairperson Joy Davis/Member Martin Dillon):

That the Board:

Authorises the Chair to write the NZ Police acknowledging Sergeant John Cunningham’s service to the Mosgiel/Taieri community and the support to the Board during his time as relief Sergeant in Charge.

 

Motion carried (MTCB/2021/024)

 

 

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

 

Approves the reimbursement to Dean McAlwee and Brian Miller the costs of the Board’s stand at the Party in the Park.

 

Motion carried (MTCB/2021/025)

 

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

Notes the Chairperson’s update

Motion carried (MTCB/2021/026)

 

12        Council Activities

 

Councillor Carmen Houlahan provided an update on Council activities which included the hearings and deliberations for the 10 year plan 2021-2031

 

 

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

 

a)     Notes the Council Activities Update.

Motion carried (MTCB/2021/027)

 

13        Community Plan

 

Following discussion, it was agreed that the “Mosgiel Sign” be included in the Board’s community plan.

 

 

14        Items for consideration by the Chair

 

Brian Peat requested the inclusion of the Waihola – Dunedin cycleway in the Board updates.

 

Following discussions on the East Taieri Cemetery Memorial Wall and Mrs van Zyl’s concerns, it was agreed that Brian Peat would liaise with staff on her behalf.

 

             

 

The meeting concluded at 7.53 pm.

 

 

 

 

 

..............................................

CHAIRPERSON