Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 June 2021, commencing at 2:05pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

IN ATTENDANCE

Simon Drew, General Manager Infrastructure & Development; Simon Pickford, General Manager Community Services; Robert West, Acting General Manager City Services, Paul Freeland, Senior Planner – City Development; Paul Henderson, Acting Group Manager Customer and Regulatory Services; Clare Sullivan, Manager Civic; Jeanette Wikaira, Manahautū (General Manager Māori Partnerships and Policy); Jeanine Benson, Group Manager Transport; Simone Handwerk, Transport Planning Team Leader; Alan Worthington, Resource Consents Manager; Richard Ewans, Biodiversity Advisor – City Development.

 

Governance Support Officer                  Lauren McDonald

 

 

 

1          Public Forum

Mr Dudley Benson sought Council support for creation of a Rainbow pedestrian crossing at the Lower Stuart Street and Moray Place intersection, as a sign of support for the queer Dunedin community and commented on the design and consultation process.  He advised the artwork would reflect the colours of the communities within the queer community. He encouraged Council to undertake a trial period for the painting of the rainbow pedestrian crossing.

 

Mr Benson responded to questions from elected members.

 

 

2          Apologies

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

 

That the Committee:

 

Accepts the apology received from Cr Garey.

 

            Motion carried.

 

3          Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Confirms the agenda without addition or alteration 

 

Motion carried.

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

a)     Notes the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1      Planning and Environment Committee meeting - 16 February 2021

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 16 February 2021 as a correct record.

             Motion carried

    

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings

 

The Civic report outlined progress on the implementing of resolutions of Planning and Environment Committee meetings, since the start of the 2019-2022 triennium.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Notes the Open and Completed Actions from resolutions of Planning and Environment Committee meetings to 15 June 2021.

Motion carried

 

7          Planning and Environment Committee Forward Work Programme

 

A report from Civic provided an update of the Planning and Environment Committee forward work programme for the 2020-2021 to show areas of activity, progress and expected timeframes for decision making across a range of areas of work.

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Notes the Planning and Environment Committee forward work programme as at

15 June 2021.

Motion carried

 

8          Planning and Environment Activity Report for the Quarter Ending 31 March 2021

 

The Community and Planning and Customer and Regulatory Services report provided an update on activities including; city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement for the three months ending 31 March 2021.

 

Simon Drew, General Manager Infrastructure & Development; Paul Henderson,  Acting Group Manager Customer and Regulatory Services; Paul Freeland, Senior Planner – City Development spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

        Notes the Planning and Environment Activity Report for the quarter ending 31 March 2021.

                        Motion carried (PLA/2021/007)

 

9          A Vegetation Map for Dunedin City

 

The City Development report confirmed the completion of the project to create a vegetation map for Dunedin City, which compliments and enhances the data sets from regional and national agencies in identifying priority areas for ecological restoration and protection, and the  monitoring of indigenous ecosystems in the city.

Simon Drew, General Manager Infrastructure & Development and Richard Ewans, Biodiversity Advisor – City Development spoke to the item and responded to questions.

 

Cr Mike Lord left the meeting at 2:52pm returned at 2:55pm.

Cr Carmen Houlahan left the meeting at 2:52pm and returned at 2:56pm.

 

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Sophie Barker):

That the Committee:

 

Notes the completion of the Vegetation Map for Dunedin City project.

Motion carried (PLA/2021/008)

 

10        DCC Submission on the Public Transport Operating Model Review Discussion Paper

 

A report from Transport sought Committee approval for the Dunedin City Council (DCC) submission to the Ministry of Transport’s Public Transport Operating Model (PTOM) review discussion paper.

Simon Drew, General Manager Infrastructure & Development; Jeanine Benson, Group Manager Transport and Simone Handwerk, Transport Planning Team Leader spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Approves the DCC submission to the Ministry of Transport on the Public Transport Operating Model (PTOM) review discussion paper.

Division

The Committee voted by division.

 

For:                  Crs Sophie Barker, Rachel Elder, Doug Hall, Mayor Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and David Benson-Pope (10).

Against:          Crs Carmen Houlahan, Jules Radich, Lee Vandervis and Andrew Whiley (4).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (PLA/2021/009)

 

 

 

 

11        DCC submission on Ministry of Transport Hīkina Kokupara Discussion Document

 

 

A report from Transport and Corporate Policy sought approval for a Dunedin City Council (DCC) submission to the Ministry of Transport’s Hīkina te Kohupara – Kia mauri ora ai te iwi: Transport Emissions: Pathways to Net Zero by 2050 discussion document (Hīkina te Kohupara)

 

Simon Drew, General Manager Infrastructure & Development; Jeanine Benson, Group Manager Transport and Simone Handwerk, Transport Planning Team Leader spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Committee:

a)             Approves the DCC submission to the Ministry of Transport’s Hīkina te Kohupara              discussion document.

 

Moved that the Planning and Environment Committee (Mayor Aaron Hawkins/Cr Jim O’Malley):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 3:18 pm and reconvened at 3:31 pm.

 

 

Following discussion the following amendments to the DCC submission to the Ministry of Transport’s Hīkina te Kohupara – Kia mauri ora ai te iwi: Transport Emissions: Pathways to Net Zero by 2050 discussion document (Hīkina te Kohupara)were moved:

 

 

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Committee:

 

Deletes paragraph 7 (partnership with central government) and
Deletes the last sentence of paragraph 8 (preferred pathways) of the

DCC submission to the Ministry of Transport’s Hīkina te Kohupara discussion document.

 

Division

The Committee voted by division.

 

For:                  Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Against:          Crs Sophie Barker, Rachel Elder, Doug Hall, Mayor Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and David Benson-Pope (11).

Abstained:    Nil

 

The division was declared LOST by 11 votes to 3

 

Motion Lost

 

 

 

 

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the DCC strongly encourages the Government to consider funding low carbon rail services to cities that do not currently have metro rail services.

 

Division

The Committee voted by division.

For:                  Crs Sophie Barker, Rachel Elder, Doug Hall, Mayor Aaron Hawkins, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Andrew Whiley and David Benson-Pope (12).

Against:         Crs Lee Vandervis and Steve Walker (2).

Abstained:    Nil

The division was declared CARRIED by 12 votes to 2

Motion carried (PLA/2021/010)

 

 

Voting on amendments to resolution b) were taken separately:

 

 

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Committee:

i)                    Delegates authority to the Chief Executive to finalise the submission including comments regarding Paragraph 12 -  freight strategy, added emphasis on regional freight, i.e. Otago/Southland freight movements to Port Otago.

Motion carried

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Committee:

  ii)          Delegates authority to the Chief Executive to finalise the submission including                     comments regarding Paragraph 3 – strengthening references to supporting active                transport mode shift.

              Motion carried with Cr Lee Vandervis recording his vote against

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Committee:

  iii)       Delegates authority to the Chief Executive to finalise the submission including                                comments regarding  a new paragraph – That Council supports inter regional travel                          to include reference to cycle trails.

Motion carried with Cr Lee Vandervis recording his vote against

 

 

Moved (Mayor Aaron Hawkins/Deputy Chairperson Steve Walker):

 

That the Committee:

 

iv)       Delegates authority to the Chief Executive to finalise the submission including              comments regarding an addition to paragraph 13 - The DCC strongly encourages              the Government to consider funding low carbon rail services to cities that do not              currently have metro rail services.

 

Motion carried with Cr Lee Vandervis recording his vote against

 

 

The substantive motion was then put.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Committee:

a)      Approves the DCC submission to the Ministry of Transport’s Hīkina te Kohupara discussion document.

b)      Delegates authority to the Chief Executive to finalise the submission including comments regarding:

i)              Paragraph 12 -  freight strategy, added emphasis on regional freight, i.e. Otago/Southland freight movements to Port Otago.

ii)            Paragraph 3 – strengthening references to supporting active transport mode shift.

iii)           New paragraph – That Council supports inter regional travel to include reference to cycle trails.

iv)           Add to paragraph 13 - The DCC strongly encourages the Government to consider funding low carbon rail services to cities that do not currently have metro rail services.

Division

The Committee voted by division.

 

For:                  Crs Sophie Barker, Rachel Elder, Doug Hall, Mayor Aaron Hawkins, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Chris Staynes, Steve Walker and David Benson-Pope (10).

Against:          Crs Mike Lord, Jules Radich, Lee Vandervis and Andrew Whiley (4).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (PLA/2021/011)

 

12        Items for Consideration by the Chair

 

That staff discuss the proposal with the submitter for the proposed Rainbow pedestrian crossing at the intersection of Lower Stuart Street and Moray Place and other stakeholders, and report to a Committee meeting as soon as possible.

 

The meeting concluded at 4:28 pm.

 

 

 

..............................................

CHAIRPERSON