Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

 

Date:                                                    Tuesday 27 July 2021

Time:                                                   10.00 am

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

Senior Officer                                               Sandy Graham, Chief Executive Officer

 

Governance Support Officer                  Lynne Adamson

 

 

 

Lynne Adamson

Governance Support Officer

 

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


Council

27 July 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Opening                                                                                                                                                                       4

2             Public Forum                                                                                                                                                              4

3             Apologies                                                                                                                                                                    4

4             Confirmation of Agenda                                                                                                                                        4

5             Declaration of Interest                                                                                                                                           5

6             Confirmation of Minutes                                                                                                                                    19

6.1       Ordinary Council meeting - 30 June 2021                                                                                        19   

Minutes of Community Boards

7             Waikouaiti Coast Community Board - 14 April 2021                                                                                20

8             Strath Taieri Community Board - 15 April 2021                                                                                         21

Reports

9             Actions From Resolutions of Council Meetings                                                                                          22

10           Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan                27

11           DCC Submission on the Government Policy Statement on Housing and Urban Development Consultation   35

12           New Zealand Masters Games Service Level Agreement  and Statement of Intent                       55

13           Proposed Event Road Closures for August and September 2021                                                        74

14           Remuneration Authority Determination 2021 (2021/2022)                                                                  85               

Resolution to Exclude the Public                                                                                                                     143

 

 


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27 July 2021

 

1          Opening

Peter Small will open the meeting with a prayer on behalf of the Buddhist Community.

2          Public Forum

At the close of the agenda no requests for public forum had been received.

3          Apologies

At the close of the agenda no apologies had been received.

4          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Council

27 July 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

3.         Staff members are reminded to update their register of interests as soon as practicable.

 

 

 

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary, the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

 

 

Attachments

 

Title

Page

a

Councillor Register of Interest

7

b

Executive Leadership Team Register of Interest

17

  



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Confirmation of Minutes

Ordinary Council meeting - 30 June 2021

 

 

 

RECOMMENDATIONS

That the Council:

a)     Confirms the public part of the minutes of the Ordinary Council meeting held on 30 June 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

a

Minutes of Ordinary Council meeting  held on 30 June 2021 (Under Separate Cover 1)

 

 

   


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27 July 2021

 

Minutes of Community Boards

Waikouaiti Coast Community Board - 14 April 2021

 

 

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RECOMMENDATIONS

That the Council:

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 14 April 2021.

 

 

 

Attachments

 

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 14 April 2021 (Under Separate Cover 1)

 

  


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27 July 2021

 

Strath Taieri Community Board - 15 April 2021

 

 

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RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 15 April 2021.

 

 

Attachments

 

Title

Page

a

Minutes of Strath Taieri Community Board held on 15 April 2021 (Under Separate Cover 1)

 

   


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27 July 2021

 

Reports

 

Actions From Resolutions of Council Meetings

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to show progress on implementing resolutions made at Council meetings. 

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Council:

 

Notes the Open and Completed Actions from resolutions of Council meetings as attached.

 

discussion

3          This report also provides an update on resolutions that have been actioned and completed since the last Council meeting. 

NEXT STEPS

4          Updates will be provided at future Council meetings.

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Public Open and Completed Action Lists - July 2021

23

  


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Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

Department: Corporate Policy

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to present a forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Council:

a)     Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. 

 

DISCUSSION

3          During the development of the 10 year plan 2021-31, decisions were made at the Council meeting held on 27 – 29 January 2021, and at the deliberations meeting held on 31 May – 3 June 2021, that are now in the process of being actioned.  Some of the work streams arising from the decisions made need to be completed in time to inform the development of the 2022/23 Annual Plan. 

4          The forward work programme shows areas of activity, progress and expected timeframes for reporting back to meetings of Council and/or Committees.  At this stage, the 2022 meeting dates have not been confirmed, but will be when the 2022 meeting schedule is adopted later this year.

5          This forward work programme will be updated and presented to Council on a two-monthly cycle.  The Council and Council Confidential forward work programmes, previously presented monthly, will now also be presented to Council on a two-monthly cycle, with the next programmes being presented to the August 2021 Council meeting. 

NEXT STEPS

6          An updated report will be presented to the September 2021 Council meeting.

 

Signatories

Author:

Sharon Bodeker - Corporate Planner

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

 

Title

Page

a

Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

29

  


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DCC Submission on the Government Policy Statement on Housing and Urban Development Consultation

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY

1          This report seeks approval for a Dunedin City Council (DCC) submission (Attachment A) to the Government Policy Statement on Housing and Urban Development (GPS-HUD). Link to the discussion document is provided here.

2          The report supports the overall outcomes and focus areas presented in the GPS-HUD consultation document.

RECOMMENDATIONS

That the Council:

a)     Approves the DCC submission, with any amendments, to the GPS-HUD consultation.

 

BACKGROUND

3          Te Tūāpapa Kura Kāinga – Ministry of Housing and Urban Development (MHUD) is seeking feedback to inform the development of the GPS-HUD.

4          The GPS-HUD is intended to take a multi-decade outlook and to provide a shared vision and direction across housing and urban development, to guide and inform the actions of all those who contribute.

5          It will set out how the Government and other parts of the housing and urban development system will work together to realise this vision and how government agencies and entities will support the Government’s focus.

6          The consultation is seeking general feedback as there is no draft of the GPS-HUD provided. The first GPS-HUD, further refined by the outputs of this consultation, will be published by 1 October 2021 and reviewed at least every three years.

DISCUSSION

7          The DCC submission was prepared with input from Transport, City Development, 3 Waters, Parks and Recreation, Ecodesign Advisor, Policy, Zero Carbon staff and the Manahautū, in line with DCC current strategies and policies.

8          The submission supports the overall outcomes and focus areas presented in the GPS-HUD consultation document, as they relate to the DCC’s strategic goals for housing and urban development.

OPTIONS

Option One – Recommended option – Approves the DCC submission, with any amendments, to the GPS-HUD consultation

 

9          Approves the DCC submission, with any amendments, to the GPS-HUD consultation.

Advantages

·        Opportunity to show support for the development of the GPS-HUD which will support the DCC’s strategic goals in this area.

Disadvantages

·        There are no identified disadvantages for this option.

Option Two – Does not approve the DCC submission to the GPS-HUD consultation

10        Does not approve the DCC submission to the GPS-HUD consultation.

Advantages

·        There are no identified advantages for this option.

Disadvantages

·        Missed opportunity to input into the development of the GPS-HUD.

NEXT STEPS

11        If Council approves the DCC submission on the GPS-HUD consultation it will be sent to the Ministry for Housing and Urban Development by 30 July 2021.

12        If Council does not approve the DCC submission, no further action is required.

 

Signatories

Author:

Suzie Ballantyne - Corporate Policy Manager

Authoriser:

Jeanette Wikaira - Manahautū (General Manager Maori Partnerships and Policy)

Robert West - Acting General Manager City Services

Attachments

 

Title

Page

a

Draft DCC submission on Government Policy Statement - Housing and Urban Development consultation

40

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The development of a GPS-HUD will support the DCC’s strategic goals in housing and urban development.

Māori Impact Statement

The Manahautū has been involved in the development of this submission.  Due to timeframes there was not time to consult directly with mana whenua and mataawaka.

Sustainability

The DCC submission supports sustainability goals in relation to climate change, urban development and transport.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known impacts.

Financial considerations

There are no known financial implications.

Significance

This decision is considered to be of low significance when assessed against the Significance and

 Engagement Policy.

Engagement – external

There was no external engagement on this report.

Engagement - internal

Staff from Transport, City Development, 3 Waters, Parks and Recreation, the Ecodesign Advisor, Policy, Zero Carbon staff and the Manahautū have had the opportunity to input into the draft submission.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


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New Zealand Masters Games Service Level Agreement  and Statement of Intent

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY

1          This report presents the Statement of Intent (SOI) and Service Level Agreement (SLA) for the Dunedin (New Zealand) Masters Games Trust for approval.

2          The Dunedin (New Zealand) Masters Games Trust is a Council Controlled Organisation (CCO) and is exempted from the standard reporting requirements of a CCO.  However, the Trust Board voluntarily submits a Statement of Intent and Service Level Agreement, a Pre-Games report and Post Games report to Council biennially. 

3          There have been minor changes to the SLA (see Attachment A) and SOI (see Attachment B) since they were last approved in May 2019.

RECOMMENDATIONS

That the Council:

a)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Statement of Intent.

b)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Service Level Agreement.

 

BACKGROUND

4          The Dunedin (New Zealand) Masters Games Trust (the Trust) was established in 2007 primarily as a mechanism to attract external funding through grants funders and corporate sponsorship for the biennial New Zealand Masters Games held in Dunedin. 

5          Although the Trust has an exempt status as a CCO, it still voluntarily meets the requirements of a CCO in terms of its reporting and accountability.

6          The New Zealand Masters Games is owned by the New Zealand Masters Games Company. The Dunedin City Council (DCC) is one of two franchisees for the Masters Games – the other being the Whanganui (New Zealand) Masters Games Trust. The Dunedin (New Zealand) Masters Games Trust and the DCC have secured the New Zealand Masters Games for Dunedin until the end of 2036, with the event held biennially.

7          The DCC has delegated the management and co-ordination of the Dunedin Games to the Trust. The Dunedin Masters Games is the largest regularly occurring premier-level event in Dunedin. The Trust's objectives in managing the Games reflect the Council's Festivals and Events Plan 2018 – 2023 in relation to attracting visitors, visitor nights and visitor expenditure, and the Council's goals relating to recreational activity and participation.

8          The Trust is dependent on funding from sources external to the Council for the successful financial management of the Games, so consequently much of its operational activity is focussed on securing funding as well as attracting competitors who contribute through a registration fee.  The Games attract repeat visitors to Dunedin and participants report high levels of satisfaction with the event and their stay in Dunedin.

9          The 2022 Masters Games will be held in Dunedin from 5 – 13 February 2022

DISCUSSION

Statement of Intent

10        Attachment A is the updated SOI. In addition to the change of dates, the following is only change that has been made:

11           7. Financial

No.

Target

Year ending 30 June 2021

Year ending 30 June 2022

7.1

Operating Surplus/Deficit

$55,389.28

-$32,119.42

7.2

Stakeholders funds

$109,596

$109,596

7.3

Return on equity

0%

0%

 

12           In the 2020/21 year, funding was received for the games that are to be held in 2021/22. There is a deficit in year two because this is the year the games are held, and most costs are incurred during this year.  Overall, it is expected that following their conclusion, the games will break even.

Service Level Agreement

13        Attachment B is the updated Service Level Agreement (SLA). In addition to the change of dates, the following is the only change that has been made:

14        Goal A:  Council Funding and Support

The word monthly has been removed from the notes.

KRA

OBJECTIVE

NOTES

Council Funding

DNZMGT will receive an annual grant from the DCC to cover the cost of the Games Co-ordinator salary and overheads only for the time dedicated to the role.

This grant will be paid by the DCC monthly to DNZMGT on receipt of an invoice.  The DCC will invoice the DNZMGT for the stated hours of the Games Co-ordinator’s salary and overheads (including DCC internal charges) that may vary from month to month.  The total amount of the annual grant will be approved by the Council as part of the Annual Plan process.  The DCC will not automatically bear any financial loss incurred by DNZMGT and DNZMGT will be required to request all and any funding from the DCC through the Council’s existing procedures.

 

OPTIONS

Option One – Council approves the SOI and SLA (Recommended Option)

 

15        Under this option, Council approves the SOI and the SLA which incorporate minor changes that reflect the current status of the Games.

Advantages

·        The management and co-ordination of the New Zealand Masters Games would continue as previously agreed. The Masters Games continues to provide economic value and add to the profile of the city.

·        There is a clear agreement in place which outlines the roles and responsibilities of the Dunedin (New Zealand) Masters Games Trust and staff involved in managing and coordinating the Games.

·        There are clear lines of reporting from the Trust to the Council, as outlined in the agreements.

Disadvantages

·        No disadvantages have been identified.

Option Two – Council does not approve the updated SOI and SLA

16        Council does not approve the updated SOI and SLA for the Dunedin (New Zealand) Masters Games and the Trust operates without an updated SOI in place.

Advantages

·        No advantages have been identified.

Disadvantages

·        Masters Games will be operating with out of date documentation which does not reflect its current status.

NEXT STEPS

17        If the Council approves the recommendation, the Statement of Intent and Service Level Agreement will be amended and continue to be implemented.

18        If the Council does not approve the recommendation, Council staff will work through a process with the Dunedin (New Zealand) Masters Games Trust to get an agreed SOI and SLA in place. This would then be presented to Council at a future meeting.

 

Signatories

Author:

Vicki Kestila - Master Games Manager

Authoriser:

Joy Lanini - Manager Community Development and Events

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

New Zealand Masters Games Statement of Intent 2021 - 2023

61

b

New Zealand Masters Games Service Level Agreement 2021 - 2023

68

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The New Zealand Masters Games contributes to three of the Council's defined strategies and the vision Dunedin is one of the world’s great small cities.  It also fits within the outcomes of the Festivals and Events Plan 2018 – 2023.

Māori Impact Statement

There is no known impact for Māori.

Sustainability

There are no implications to sustainability. The Dunedin (New Zealand) Masters Games Trust has the franchise rights to host the biennial New Zealand Masters Game until the end of 2036.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The funding for Masters Games is included within the 10 Year Plan.

Financial considerations

The Dunedin City Council guarantees to under-write the Dunedin (New Zealand) Masters Games should it be required. There may be a need for under-writing of the 2022 Masters Games if external income sources do not meet expectation.

Significance

The information within this report is assessed as low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

In the on-going planning of the New Zealand Masters Games the Games Manager regularly engages with; suppliers, funders, Sporting Organisations, Sporting Associations, service providers, volunteers, participants and other Masters Games organisers.

Engagement - internal

In undertaking the Games there is engagement with Property, Community and Planning and Executive Leadership Team. In-house Legal Counsel have provided advice regarding the SOI and SLA.

Risks: Legal / Health and Safety etc.

There are no known health and safety or legal risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


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Proposed Event Road Closures for August and September 2021

Department: Transport and Community and Planning

 

 

 

 

EXECUTIVE SUMMARY

1          Applications have been received for temporary road closures for the following events:

·        John McGlashan School Fete – 11 September 2021

·        2021 Emerson’s Dunedin Marathon – 12 September 2021

·        City Activation: South Africa v All Blacks International Test Match - 25/26 September 2021

2          This report recommends temporary closure of the roads concerned using the provisions of the Local Government Act 1974, to enable the events to proceed.

RECOMMENDATIONS

That the Council:

a)     Resolves pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974, to close the roads detailed below:

i)         John McGlashan School Fete

Closed from 8am to 3pm Saturday 11 September 2021:

Pilkington Street, from Balmacewen Road to Passmore Crescent.

 

ii)        2021 Emerson’s Dunedin Marathon

From 8am to 1pm Sunday 12 September 2021:

Anzac Avenue, from Union St to SH88.

Butts Road, from Anzac Avenue to Dundas Street.

Logan Park Drive, from Anzac Avenue to Butts Road.

Dundas Street, from Harbour Terrace to Butts Road.

Minerva Street, from Anzac Avenue to Parry Street West

Parry Street West, from Minerva to end.

 

These roads will be progressively reopened as the tail end passes.

 

On the following roads road users will be escorted through when safe to do so:

Ward Street, from Anzac Avenue to Wickliffe Street (includes bridge).

Wickliffe Street, from Ward street to Fryatt Street.

Fryatt Street, from Wharf Street to Wickliffe Street.

Kitchener Street, from Wharf Street to Birch Street.

Roberts Street, from Wharf Street to Birch Street.

Birch Street, from Wharf Street to Roberts Street.

 

iii)       City Activation: South Africa v All Blacks International Test Match

Closed from 7am Saturday 25 September to 5am Sunday 26 September 2021:

The Lower Octagon, from George to Princes Streets.

Lower Stuart Street, from The Octagon to Moray Place.

George Street, from Bath Street to the Octagon (southbound only).

 

Closed from 3pm to 7pm Saturday 25 September 2021:

The central carriageway of The Octagon.

 

George Street, from The Octagon to Moray Place, northbound lane only, and lower Stuart Street, from Bath Street to Moray Place, eastbound lane only, will remain open.

 

BACKGROUND

3          Events and festivals contribute to the vibrancy and uniqueness of Dunedin; creating economic opportunities for the city and reflecting and enhancing social, recreational, environmental and cultural well-being. The contribution events make to the city’s vision of being one of the world’s great small cities is reflected in strategies and plans including the Social Well-being Strategy, the Economic Development Strategy, Ara Toi Ōtepoti, Parks and Recreation Strategy, and the Festival and Events Plan 2018-2023. 

4          The area proposed to be used for these events is legal road and can therefore be temporarily closed to normal traffic if the statutory temporary road closure procedures are followed.  Section 319 of the LGA 1974 gives Council the power to stop or close any road or part of a road in the manner and upon the conditions set out in section 342 and Schedule 10 of the LGA 1974.

5          Under clause 11(e) of Schedule 10 of the LGA 1974, there are conditions which are required to be met. A copy of Schedule 10 of the LGA 1974 is attached (Attachment A).  These conditions include the following:

a)         Consultation with the New Zealand Transport Agency (Waka Kotahi) and the Police.

b)        Being satisfied that traffic is not likely to be unreasonably impeded.

c)         When closing under Schedule 10 section 11(e), the road cannot be closed more than 31 days in the aggregate in any one year.

d)        That public notice must be given of the intention to consider closing any road or part of a road, and notice given of the decision to close the road.

e)        Where the proposed temporary road stopping relates to public functions, the decision to close a road cannot be delegated to Council staff; a resolution of Council is required.

DISCUSSION

Consultation and Notification

6          Waka Kotahi NZ and the NZ Police have been consulted and neither have any objection to the proposed road closures.

7          The proposed temporary road closures were advertised in the Otago Daily Times on 3 July 2021, this notice is attached to the report (Attachment B).  An opportunity was provided to give feedback on the proposal by emailing events@dcc.govt.nz by a deadline of Saturday 10 July 2021.  No objections  were submitted during this time.

8          Council is also required to give public notice of its decision. This notice will be published after this meeting prior to the events.

9          The event organisers for the Dunedin Marathon contacted those considered affected, i.e. those with immediate frontage to the roads concerned prior to submitting their application, and no objections were received. 

10        For the city activation in the Octagon on 25 September for the South Africa vs All Blacks International Test, affected property owners and/or occupiers were notified on the 28 May. Vehicular access to properties will be restricted during the periods of closure.  A week was provided for feedback to the proposed road closures and no objections were received during that period. 

Traffic Impacts

11        Closure of the central and lower carriageway of The Octagon for events has been carried out previously for similar events, and traffic was not unreasonably impeded.  There are detours available very near the closed roads.  Being a public function, pedestrian access will remain available.  Emergency services will have immediate access made available if required.  There is no impact to public transport. 

12        The Dunedin Marathon has been held over many years without causing unreasonable delays to the travelling public.  Emergency service will have immediate access made available if required.  Public transport services will be managed through the temporary traffic management process.

13        The John McGlashan fete has been held previously without causing unreasonable traffic disruption. 

14        The temporary traffic management plan process will ensure that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and AVO) are addressed.

15        Under section 11(e) of Schedule 10, LGA 1974, the road cannot be closed for more than an aggregate of 31 days in any one year. The 31-day limit will not be exceeded by the approval of the proposed temporary road closures.

OPTIONS

16        It should be noted that recommendations in this report cannot be amended without first carrying out further consultation with affected parties, Waka Kotahi, NZ Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

 

17        That the Council closes the sections of roads as detailed in the recommendations.

Advantages

·        The road will be able to be closed and the events will be able to proceed.

·        Closure will enable the benefits (economic, social, cultural) associated with events being held in Dunedin.

Disadvantages

·        There will be temporary loss of vehicular access through the closed area.  However, there are detours available nearby, and safety can be assured through the use of temporary traffic management.

Option Two – Status Quo

18        That the Council decides not to close the roads in question.

Advantages

·        There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

·        The events would not be able to go ahead and the benefits of the events would be lost.

NEXT STEPS

19        Should the resolution be made to temporarily close the road, Council staff will proceed to accept the temporary traffic management plan and notify the public of the closures.

 

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Joy Lanini - Manager Community Development and Events

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

 

Title

Page

a

Schedule 10 Local Government Act 1974

81

b

ODT Advertisement, Saturday 3-4 July 2021

84

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Events contribute to the Strategic Framework.

Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy.

There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.  The cost of the proposed road closures will be met within existing budgets.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport.  There is support for the event to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

 

 


Council

27 July 2021

 

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Council

27 July 2021

 

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Council

27 July 2021

 

 

Remuneration Authority Determination 2021 (2021/2022)

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Local Government Act 2002 (the Act) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.  The purpose of the report is to advise elected members of the changes made by the Authority.

2          The Authority has made the Local Government Members (2021/22) Determination 2021, (the 2021 determination) which came into force on 1 July 2021.  The new determination is attached.  The effect is a minor increase in remuneration for Councillors and Community Board members.  The remuneration and any increase is mandated and Council must accept the amounts determined by the Authority.

3          The Council is required to have an expenses policy based on what the Authority allows for the reimbursement of various allowances such as information and communication technology, mileage and conference attendance.   The Council has the Rules for the Recovery of Expenses and Childcare which was adopted at the beginning of the triennium.

4          The 2021 determination makes some changes to some of the allowances and in addition, now allows for councils to amend their expenses and reimbursement policy to include the reimbursement of the actual and reasonable costs incurred by members who use public transport, micromobility vehicles (such as e-bikes and e-scooters) and bicycles for travel on council business.     

5          As this is an administrative report there is no summary of considerations.

RECOMMENDATIONS

That the Council:

a)     Notes the Local Government Members (2021/22) Determination 2021 which took effect from 1 July 2021.

b)     Includes the reimbursement of actual and reasonable costs of public transport, micromobility vehicles and bicycles in the Rules for the Recovery of Expenses and Allowances.

 

BACKGROUND

6          In 2019 the Authority completed a review of how it sets remuneration for elected members. It has also begun its triennial review prior to the 2022 elections and is in the process of progressively consulting with councils.

DISCUSSION

7          The effect of the 2021 determination for Dunedin City Council for remuneration is as follows:

a)         Mayor                                                  no change per annum

b)        Deputy Mayor                                  increase $454 per annum

c)         Chairs of committees (6)              increase $429 per annum

d)        Councillors (7)                                  increase $357 per annum

8          There are also minor increases for each of the community boards.  The boards will be advised of the increases at their next meeting round.  The total cost of the increased remuneration is $10,729 per annum.  This can be met from existing budgets.

9          The determination also addresses some changes in allowances including kilometre rate for travel to reflect the rates prescribed by Inland Revenue, changes to information and technology allowances including an increase of the amount payable for members using their own internet service and a clarification of definition of family in relation to the childcare allowance (noting the rate remains the same). 

10        In particular, if a councillor uses their own personal technology the Authority has increased the rates of the communication allowance.  The communications allowance includes a new item covering the reimbursement of ICT consumables such as paper and ink cartridges.  If elected members use their own consumables, they may seek reimbursement of up to $200 during the term of the determination.

11        The Authority received a number of submissions from councils on the reimbursement of actual and reasonable costs incurred by elected members who use public transport, micromobility vehicles (such as e-bikes and e-scooters) and bicycles when travelling on local authority business. The 2021 determination allows for councils to amend their expenses and reimbursement policy accordingly.  

12        Council staff are recommending that the Rules be amended to provide the reimbursement of actual and reasonable costs of public transport, micromobility vehicles and bicycles when travelling on local authority business.  This aligns with the Council’s Integrated Transport Strategy and sustainability goals.      

OPTIONS

13        The Council must accept the amounts determined by the Authority.  However, Council does have options on changes to the reimbursement of expenses.

Option One – Council includes the reimbursement of costs for use of public transport etc for travel on local authority business in the Rules for the Recovery of Expenses and Childcare (Recommended Option) 

Advantages

·    Provides alternative options for transport for elected members.

·    Aligns with the Council’s Integrated Transport Strategy, through supporting alternative modes of transport.

Disadvantages

May be a slight increase in cost but this can be managed within existing budgets.

Option Two – Council does not amend the Rules for the Recovery of Expenses and Childcare to include reimbursement of costs for use of public transport etc for travel on local authority business  

Advantages

·    There are no identified advantages.

Disadvantages

·    Does not provide an incentive for supporting alternative modes of transport.

NEXT STEPS

14        The remuneration changes will be made and backdated from 1 July 2021. 

15        If agreed, the Rules for the recovery of expenses will be updated to include reimbursement of costs for use of public transport, micromobilty vehicles and bicycles.

 

Signatories

Author:

Clare Sullivan - Manager Governance

Authoriser:

Jeanette Wikaira - Manahautū (General Manager Maori Partnerships and Policy)

Attachments

 

Title

Page

a

Local Government Members (2021/22) Determination 2021

88

b

Rules for the Recovery of Expenses and Childcare

136

  


Council

27 July 2021

 

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27 July 2021

 

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Council

27 July 2021

 

Resolution to Exclude the Public

 

 

That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confirmation of  the Confidential Minutes of Ordinary Council meeting - 30 June 2021 - Public Excluded

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

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C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Peninsula Connection Project - Acquisition of Land at Turnbulls Bay

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The report names and discusses the deceased estate of David Bacon..

C4  Director Remuneration - Dunedin City Holdings Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.