Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 27 July 2021, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

                                                            

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer); Gill Brown (Housing Action Plan Advisor), Vicki Kestila (Masters Games Manager), Jeanine Benson (Group Manager Transport), Michael Tannock (Transport Network Team Leader), Allison Wallace (Events Coordinator) and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Geshe Dhōnyē opened the meeting with a prayer on behalf of the Buddhist Community

2          Public Forum

There was no Public Forum.   

 

3          Apologies

             There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

                         Motion carried

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 30 June 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 June 2021 as a correct record with an amendment to Item 2.3 Public Forum.

Motion carried

 

  

7          Minutes of Community Boards

7          Waikouaiti Coast Community Board - 14 April 2021

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

 

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 14 April 2021.

Motion carried

 

8          Strath Taieri Community Board - 15 April 2021

 

Moved (Cr Mike Lord/Cr Jules Radich):

That the Council:

 

Notes the minutes of the Strath Taieri Community Board meeting held on 15 April 2021.

Motion carried

 

Reports

9          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the implementation of resolutions made at Council meetings. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

 

 

10        Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

 

A report from Corporate Policy presented a forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. 

Motion carried

 

11        DCC Submission on the Government Policy Statement on Housing and Urban Development Consultation

 

A report from Community and Planning sought approval for a Dunedin City Council (DCC) submission to the Government Policy Statement on Housing and Urban Development (GPS-HUD).

 

The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Housing Action Plan Advisor (Gill Brown) spoke to the report and responded to questions on the submission.

 

Cr Doug Hall left the meeting at 11.00 am.

 

 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Approves the DCC submission, with amendments approved at the meeting to the GPS-HUD consultation to include:

i)                    Reiterating the DCC position that Council tenants have access to the IRRS;

ii)                   Requesting a review of the Accommodation Supplement mechanism, assessing its impact on affordable housing at both a micro and macro level; and

iii)                 Reviewing the building code with the objective of ensuring better quality new builds and

iv)                 Authorises the Chief Executive to make minor editorial changes.

Motion carried (CNL/2021/155)

 

12        New Zealand Masters Games Service Level Agreement  and Statement of Intent

 

A report from Community and Planning presented the Statement of Intent and Service Level Agreement for the Dunedin (New Zealand) Masters Games Trust for approval.

 

The General Manager Community Services (Simon Pickford) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

 

During discussion Cr Carmen Houlahan left the meeting at 11.08 am and returned at 11.11 am.

Cr Doug Hall returned to the meeting at 11.09 am and Cr Sophie Barker left the meeting at 11.10 am.

 

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

 

a)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Statement of Intent.

b)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Service Level Agreement.

c)         Authorises the Chief Executive to make minor editorial changes.

Motion carried (CNL/2021/156)

 

Cr Mike Lord left the meeting at 11.13 am.

 

13        Proposed Event Road Closures for August and September 2021

 

A report from Transport and Community and Planning sought approval for temporary road closures for events to be held in September 2021.

 

The Group Manager Transport (Jeanine Benson), Transport Network Team Leader (Michael Tannock) and Events Coordinator (Allison Wallace) spoke to the report and responded to questions.

 

Cr Sophie Barker returned to the meeting at 11.14 am and; 

Cr Mike Lord returned to the meeting 11.15 am.

 

 

Moved (Cr Doug Hall/Cr Lee Vandervis):

That the Council:

 

a)     Resolves pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974, to close the roads detailed below:

i)         John McGlashan School Fete

Closed from 8am to 3pm Saturday 11 September 2021:

Pilkington Street, from Balmacewen Road to Passmore Crescent.

 

ii)        2021 Emerson’s Dunedin Marathon

From 8am to 1pm Sunday 12 September 2021:

Anzac Avenue, from Union St to SH88.

Butts Road, from Anzac Avenue to Dundas Street.

Logan Park Drive, from Anzac Avenue to Butts Road.

Dundas Street, from Harbour Terrace to Butts Road.

Minerva Street, from Anzac Avenue to Parry Street West

Parry Street West, from Minerva to end.

 

These roads will be progressively reopened as the tail end passes.

 

On the following roads road users will be escorted through when safe to do so:

Ward Street, from Anzac Avenue to Wickliffe Street (includes bridge).

Wickliffe Street, from Ward street to Fryatt Street.

Fryatt Street, from Wharf Street to Wickliffe Street.

Kitchener Street, from Wharf Street to Birch Street.

Roberts Street, from Wharf Street to Birch Street.

Birch Street, from Wharf Street to Roberts Street.

 

iii)       City Activation: South Africa v All Blacks International Test Match

Closed from 7am Saturday 25 September to 5am Sunday 26 September 2021:

The Lower Octagon, from George to Princes Streets.

Lower Stuart Street, from The Octagon to Moray Place.

George Street, from Bath Street to the Octagon (southbound only).

 

Closed from 3pm to 7pm Saturday 25 September 2021:

The central carriageway of The Octagon.

George Street, from The Octagon to Moray Place, northbound lane only, and lower Stuart Street, from Bath Street to Moray Place, eastbound lane only, will remain open.

 

Motion carried (CNL/2021/157)

 

14        Remuneration Authority Determination 2021 (2021/2022)

 

A report from Civic advised that he Local Government Act 2002 (the Act) gave the Remuneration Authority the responsibility for setting remuneration for local government elected members. 

 

The Manager Governance (Clare Sullivan) spoke to the report and advised of a correction to Attachment B – Rules for Recovery of Expenses noting that the Community Board Chairs retained their car parks and had a slight increase to their mobile phone expenses.

 

 

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Council:

 

a)     Notes the Local Government Members (2021/22) Determination 2021 which took effect from 1 July 2021.

b)     Includes the reimbursement of actual and reasonable costs of public transport, micromobility vehicles and bicycles in the Rules for the Recovery of Expenses and Allowances.

Motion carried (CNL/2021/158) with Cr Lee Vandervis recording his vote against.

                

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 June 2021 - Public Excluded

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Peninsula Connection Project - Acquisition of Land at Turnbulls Bay

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The report names and discusses the deceased estate of David Bacon..

C4  Director Remuneration - Dunedin City Holdings Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn to enable members of the media and public to leave.

 

 

 

The meeting moved into confidential at 11.21 am and concluded at 12.14 pm.

 

 

 

 

 

..............................................

MAYOR