Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 2 August 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), David Bainbridge-Zafar (Group Manager Property Services), Scott MacLean (Group Manager Parks and Recreation), Jeanine Benson (Group Manager Transport), Tom Dyer (Group Manager 3 Waters), Chris Henderson (Group Manager Waste and Environmental Solutions) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

Confirms the agenda without addition or alteration

 

             Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley advised that he was a member of the Chisholm Links Golf Course.

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

a)     Amends  the Elected Members' Interest Register

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 14 June 2021

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Committee:

 

a)     Confirms the minutes, as amended, of the Infrastructure Services Committee meeting held on 14 June 2021 as a correct record.

                         Motion carried

Part A Reports

6          Actions From Resolutions of Infrastructure Services Committee Meetings

 

A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings. 

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

             Motion carried

 

7          Infrastructure Services Committee Forward Work Programme

 

A report from Corporate Policy provided the forward work programme for the 2021-2022 year.

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

Notes the Infrastructure Services Committee forward work programme.

             Motion carried

 

8          Property Services Activity Report for the Quarter Ending 30 June 2021

 

A report from Property Services provided an updated on operations, maintenance and capital works for the quarter ending 30 June 2021.

 

Robert West (General Manager Corporate and Quality) and David Bainbridge-Zafar (Group Manager Property Services) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Property Services Activity Report for the quarter ending 30 June 2021.

             Motion carried

 

 

9          Parks and Recreation Activity Report for the Quarter Ending 30 June 2021

 

A report from Parks and Recreation provided an update on operations, maintenance and capital works (including contracted out services) for the period 1 April 2021 to 30 June 2021.

 

Simon Pickford (General Manager Community Services) and Scott McLean (Group Manager Parks and Recreation) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

Notes the Parks and Recreation Activity Report for the quarter ending 30 June 2021.

             Motion carried

 

10        Transport Activity Report for the Quarter ending 30 June 2021

 

A report from Transport provided an update on operations, maintenance, capital works (including contracted services) and major projects for the quarter ended 30 June 2021.

 

Simon Drew (General Manager Infrastructure and Development) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Notes the Transport Activity Report for the quarter ending 30 June 2021.

             Motion carried

 

11        3 Waters Activity Report for the quarter ending 30 June 2021

 

A report from 3 Waters provided an updated on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services for quarter 30 June 2021. 

 

Simon Drew (General Manager Infrastructure and Development) and Tom Dyer (Group Manager 3 Waters) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Committee:

 

Notes the 3 Waters Activity Report for the quarter ending 30 June 2021.

             Motion carried

 

12        Waste and Environmental Solutions activity report for the quarter ending 30 June 2021

 

A report from Waste and Environmental Solutions provided an update the Committee on plans and policies, operations, maintenance and capital works, including contracted services.

 

Simon Drew (General Manager Infrastructure and Development) and Chris Henderson (Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 2:38 p.m. and returned at 2.41 p.m.

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

 

Notes the Waste and Environmental Solutions Activity Report for quarter ending 30 June 2021.

             Motion carried

 

13        Items for Consideration by the Chair

 

Cr Vandervis requested information on the ability to impose a condition on  a demolition consent that materials must be recycled or reused in the new building including possible external time limits.

 

Cr Lord requested consideration be given to using Maori Art, as appropriate, areas around the city i.e. new cycleway, Peninsula Road.  The Chief Executive advised that an update on the Arts Policy would be provided to the appropriate committee in due course.

 

 

 

 

             

 

 

 

The meeting concluded at 2.51 pm.

 

 

 

 

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C H A I R P E R S O N