Date:                                                    Tuesday 28 September 2021

Time:                                                   10.00 am

Venue:                                                Edinburgh Room - Mayor and Councillors
Audio Visual Link - Members of the Public

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

5.1             Ordinary Council meeting - 10 August 2021

a         Minutes of Ordinary Council meeting  held on 10 August 2021                                       2

5.2             Ordinary Council meeting - 27 July 2021

a         Minutes of Ordinary Council meeting  held on 27 July 2021                                             5

5.3             Ordinary Council meeting - 3 September 2021

a         Minutes of Ordinary Council meeting  held on 3 September 2021                               14  

6                 Saddle Hill Community Board - 10 June 2021

a         Minutes of Saddle Hill Community Board held on 10 June 2021                                   20

7                 West Harbour Community Board - 9 June 2021

a         Minutes of West Harbour Community Board held on 9 June 2021                              26

8                 Mosgiel-Taieri Community Board - 28 July 2021

a         Minutes of Mosgiel-Taieri Community Board held on 28 July 2021                             33

9                 Otago Peninsula Community Board - 24 June 2021

a         Minutes of Otago Peninsula Community Board held on 24 June 2021                       39     

 

 


Council

28 September 2021

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 August 2021, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Clare Sullivan (Manager Governance) and David Ayers (Chairperson, Independent Review Panel)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

             There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried

Reports

5          Representation Review 2021

 

A report from Civic presented the findings of the review of representation arrangements conducted by the Independent Review Panel.

 

David Ayers (Chairperson) and Clare Sullivan (Manager Governance) spoke to the report and responded to questions on the review process and the proposed recommendations.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

a)     Adopts the following recommendations as the Council’s initial proposal for consultation with the community, that:

             i)          The Council continues to be elected at large.

v)        No further communities be constituted, and none be divided for electoral purposes.

Motion carried (CNL/2021/164)

 

 

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

a)         Adopts the following recommendations as the Council’s initial proposal for consultation with the community, that:

ii)        The number of Councillors remains at 14.

iii)        There continue to be six Community Boards and the boundaries of those six Boards remain the same.

iv)        The number of elected members on the Community Boards remains at six and that the Council continues to appoint one Councillor per Board.

Motion carried (CNL/2021/165) with Cr Lee Vandervis recording his vote against

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

b)         Notes that public notice will be given of the proposals contained in this resolution.

Motion carried (CNL/2021/166)

 

 

The meeting concluded at 2.06 pm

 

 

 

 

 

..............................................

MAYOR

    

 


Council

28 September 2021

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 27 July 2021, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

                                                            

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer); Gill Brown (Housing Action Plan Advisor), Vicki Kestila (Masters Games Manager), Jeanine Benson (Group Manager Transport), Michael Tannock (Transport Network Team Leader), Allison Wallace (Events Coordinator) and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Geshe Dhōnyē opened the meeting with a prayer on behalf of the Buddhist Community

2          Public Forum

There was no Public Forum.  

 

3          Apologies

             There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

                         Motion carried

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 30 June 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 June 2021 as a correct record with an amendment to Item 2.3 Public Forum.

Motion carried

 

  

7          Minutes of Community Boards

7          Waikouaiti Coast Community Board - 14 April 2021

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

 

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 14 April 2021.

Motion carried

 

8          Strath Taieri Community Board - 15 April 2021

 

Moved (Cr Mike Lord/Cr Jules Radich):

That the Council:

 

Notes the minutes of the Strath Taieri Community Board meeting held on 15 April 2021.

Motion carried

 

Reports

9          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the implementation of resolutions made at Council meetings. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

 

 

10        Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

 

A report from Corporate Policy presented a forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. 

Motion carried

 

11        DCC Submission on the Government Policy Statement on Housing and Urban Development Consultation

 

A report from Community and Planning sought approval for a Dunedin City Council (DCC) submission to the Government Policy Statement on Housing and Urban Development (GPS-HUD).

 

The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Housing Action Plan Advisor (Gill Brown) spoke to the report and responded to questions on the submission.

 

Cr Doug Hall left the meeting at 11.00 am.

 

 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Approves the DCC submission, with amendments approved at the meeting to the GPS-HUD consultation to include:

i)             Reiterating the DCC position that Council tenants have access to the IRRS;

ii)            Requesting a review of the Accommodation Supplement mechanism, assessing its impact on affordable housing at both a micro and macro level; and

iii)           Reviewing the building code with the objective of ensuring better quality new builds and

iv)           Authorises the Chief Executive to make minor editorial changes.

Motion carried (CNL/2021/155)

 

12        New Zealand Masters Games Service Level Agreement  and Statement of Intent

 

A report from Community and Planning presented the Statement of Intent and Service Level Agreement for the Dunedin (New Zealand) Masters Games Trust for approval.

 

The General Manager Community Services (Simon Pickford) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

 

During discussion Cr Carmen Houlahan left the meeting at 11.08 am and returned at 11.11 am.

Cr Doug Hall returned to the meeting at 11.09 am and Cr Sophie Barker left the meeting at 11.10 am.

 

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

 

a)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Statement of Intent.

b)     Approves the 2021 – 2023 Dunedin (New Zealand) Masters Games Trust Service Level Agreement.

c)         Authorises the Chief Executive to make minor editorial changes.

Motion carried (CNL/2021/156)

 

Cr Mike Lord left the meeting at 11.13 am.

 

13        Proposed Event Road Closures for August and September 2021

 

A report from Transport and Community and Planning sought approval for temporary road closures for events to be held in September 2021.

 

The Group Manager Transport (Jeanine Benson), Transport Network Team Leader (Michael Tannock) and Events Coordinator (Allison Wallace) spoke to the report and responded to questions.

 

Cr Sophie Barker returned to the meeting at 11.14 am and; 

Cr Mike Lord returned to the meeting 11.15 am.

 

 

Moved (Cr Doug Hall/Cr Lee Vandervis):

That the Council:

 

a)     Resolves pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974, to close the roads detailed below:

i)         John McGlashan School Fete

Closed from 8am to 3pm Saturday 11 September 2021:

Pilkington Street, from Balmacewen Road to Passmore Crescent.

 

ii)        2021 Emerson’s Dunedin Marathon

From 8am to 1pm Sunday 12 September 2021:

Anzac Avenue, from Union St to SH88.

Butts Road, from Anzac Avenue to Dundas Street.

Logan Park Drive, from Anzac Avenue to Butts Road.

Dundas Street, from Harbour Terrace to Butts Road.

Minerva Street, from Anzac Avenue to Parry Street West

Parry Street West, from Minerva to end.

 

These roads will be progressively reopened as the tail end passes.

 

On the following roads road users will be escorted through when safe to do so:

Ward Street, from Anzac Avenue to Wickliffe Street (includes bridge).

Wickliffe Street, from Ward street to Fryatt Street.

Fryatt Street, from Wharf Street to Wickliffe Street.

Kitchener Street, from Wharf Street to Birch Street.

Roberts Street, from Wharf Street to Birch Street.

Birch Street, from Wharf Street to Roberts Street.

 

iii)       City Activation: South Africa v All Blacks International Test Match

Closed from 7am Saturday 25 September to 5am Sunday 26 September 2021:

The Lower Octagon, from George to Princes Streets.

Lower Stuart Street, from The Octagon to Moray Place.

George Street, from Bath Street to the Octagon (southbound only).

 

Closed from 3pm to 7pm Saturday 25 September 2021:

The central carriageway of The Octagon.

George Street, from The Octagon to Moray Place, northbound lane only, and lower Stuart Street, from Bath Street to Moray Place, eastbound lane only, will remain open.

 

Motion carried (CNL/2021/157)

 

14        Remuneration Authority Determination 2021 (2021/2022)

 

A report from Civic advised that he Local Government Act 2002 (the Act) gave the Remuneration Authority the responsibility for setting remuneration for local government elected members. 

 

The Manager Governance (Clare Sullivan) spoke to the report and advised of a correction to Attachment B – Rules for Recovery of Expenses noting that the Community Board Chairs retained their car parks and had a slight increase to their mobile phone expenses.

 

 

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Council:

 

a)     Notes the Local Government Members (2021/22) Determination 2021 which took effect from 1 July 2021.

b)     Includes the reimbursement of actual and reasonable costs of public transport, micromobility vehicles and bicycles in the Rules for the Recovery of Expenses and Allowances.

Motion carried (CNL/2021/158) with Cr Lee Vandervis recording his vote against.

                

 

Resolution to exclude the public

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

 

             That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 June 2021 - Public Excluded

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Peninsula Connection Project - Acquisition of Land at Turnbulls Bay

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The report names and discusses the deceased estate of David Bacon..

C4  Director Remuneration - Dunedin City Holdings Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn to enable members of the media and public to leave.

 

 

 

 

 

The meeting moved into confidential at 11.21 am and concluded at 12.14 pm.

 

 

 

 

 

..............................................

MAYOR

   

 


Council

28 September 2021

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held via Zoom Audio Visual Link on Friday 03 September 2021, commencing at 10.05 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality) and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

 

The Mayor acknowledged the recent passing of Sir Michael Cullen and his advocacy and work for the people of Dunedin and Marilyn Webb, artist, teacher and long term contributor to the Grants Committee.

1          Public Forum

There was no Public Forum.  


 

2          Apologies     

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

            Accepts the apology from Cr Marie Laufiso.

 

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried

     

Reports

5          Submission to ORC Regional Policy Statement 2021

 

Cr Doug Hall withdrew from this item.

A report from City Development sought approval for a Dunedin City Council submission to the Otago Regional Council (ORC) on the Proposed Otago Regional Policy Statement 2021.

 

The City Development Manager (Anna Johnson) and Senior Planner (Paul Freeland) spoke to the report and responded to questions on the submission.

 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)     Approves the DCC submission, with any amendments, to the ORC on the Proposed Otago Regional Policy Statement 2021.

b)     Authorises the Chair of the Planning and Environment Committee or his delegate to speak to the DCC submission at the Hearings.

c)     Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

Motion carried (CNL/2021/167) on a show of hands

 

6          Concession Licence for Waikouaiti Golf Club Incorporated

 

A report from Parks and Recreation presented an application from the Waikouaiti Golf Club Incorporated for a Concession Licence to operate the Waikouaiti Golf Course.

 

The Group Manager Parks and Recreation (Scott MacLean) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Council:

 

a)     Grants, under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to section 59A (1) of the Reserves Act 1977 (in accordance with Part 3B Conservation Act 1987), a Concession Licence in respect of part of the Waikouaiti Domain to Waikouaiti Golf Club Incorporated, upon the terms and conditions outlined in this report. 

b)     Notes that public notification of the proposed Concession Licence has been undertaken and that no submissions were received.

Motion carried (CNL/2021/168) on a show of hands

 

7          Non-trading Council Controlled Organisations - Application for Exemption

 

A report from Corporate Policy sought an exemption

for non-trading Council Controlled Organisations from the requirement to fulfil reporting and other requirements imposed by the Local Government Act 2002.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

 

a)         Grants an exemption under section 7 of the Local Government Act 2002 to each of              the companies named below, whilst they are not being used for any trading:

i)          Tourism Dunedin Limited;

ii)         Dunedin Events Limited;

iii)        Dunedin Visitor Centre Limited;

iv)       Otago Power Limited; and

v)        Lakes Contract Services Limited.

Motion carried (CNL/2021/169) on a show of hands

 

8          Representation Review - Submission Closing Date Extension

 

A report from Civic sought a Council decision to extend the period for submissions on the Representation Review by two weeks.

 

The Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Council:

 

Approves an extension of two weeks for submissions on the Representation Review until Monday 4 October 2021.

Motion carried (CNL/2021/170) on a show of hands

                

Resolution to exclude the public

 

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  New Zealand Sports Hall of Fame Update

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Centre of Digital Excellence (CODE)

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  New Zealand Masters Games Appointment of Trustees

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn for 15 minutes.

             Motion carried

 

 

 

The meeting moved into confidential at 11.20 am and concluded at 1.17 pm.

 

 

 

 

 

..............................................

MAYOR

   

 

 


Council

28 September 2021

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 10 June 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Keith McFadyen

Christina McBratney

 

Cr Jules Radich

Leanne Stenhouse

 

 

 

 

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager Property Services)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

 

1.2       Fairfield Community Pool Committee - Support for Funding Application

 

Dean Gordon (Committee Member, Fairfield Community Pool Committee) and Ega Mackenzie and Ella Wright (Fairfield School pupils) provided a presentation and spoke in support of their funding application.

 

 

1.3       Brighton Rugby Club – Support for Funding Application

 

Nathan Hill spoke in support of the funding application from the Brighton Rugby Club. 

 

 

1.4       Brighton Road Laybys

 

James Crooks, Graham Carse, Kiri Fraser, Vianney Santagati and Jane Schofield addressed the meeting concerning closure of Brighton Road Laybys and their preference that the laybys remained open.

 

 

2          Apologies

             Moved (Scott Weatherall/ Paul Weir):

             That the Board:

            Accepts  the apology from John Moyle.

            Motion carried

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/ Christina McBratney):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Paul Weir advised that he had a conflict and would withdraw from discussion and consideration of the Fairfield Community Pool Funding Application.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 18 March 2021

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the minutes of the Saddle Hill Community Board meeting held on 18 March 2021 as a correct record.

Motion carried

Part A Reports

6          Funding Application

 

The three funding applications for consideration by the Board were considered separately.

The Dunedin Group Riding for the Disabled requested $1,935.00 towards the cost of purchase and installation of a heat pump in their parents/viewing and waiting area.

 

Moved (Cr Jules Radich/ Christina McBratney):

That the Board:

a)     Approves the funding application from Dunedin Group Riding for the Disabled for $1,935.00 towards the cost of purchase and installation of a heat pump.

Motion carried (SHCB/2021/008)

 

 

Fairfield Community Pool

Paul Weir withdrew from discussion and consideration of the funding application.

 

The Fairfield Community Pool Committee requested $2,703.00 towards upgrade of safety equipment such as matting at the pool.

 

 

Moved (Christina McBratney/Leanne Stenhouse):

That the Board:

b)         Approves the funding application from Fairfield School Board of Trustees - Community Pool Committee for $2,703.00 towards the cost of upgrading safety equipment at the community pool.

Motion carried (SHCB/2021/009)

 

 

Brighton Rugby Club

 

The Brighton Rugby Club requested $1,000.00 to replace two broken external doors at the rugby club rooms.

 

 

Moved (Paul Weir/Cr Jules Radich):

That the Board:

c)          Approves the funding application from the Brighton Rugby Club for $1,000.00 for the replacement of two broken doors.

Motion carried (SHCB/2021/010)

 

7          Governance Support Officers Report

 

A report from Civic provided an update on activities relevant to the Board area. 

Discretionary Fund

There was a discussion on projects suitable for funding from the discretionary fund for consideration later in the meeting.

 

Westwood to Ocean View Cycleway

The Board noted the update provided and requested a specific cost to gravel the side of the road rather than have it fully formed.

 

 

Moved (Keith McFadyen/Scott Weatherall):

That the Board:

 

Notes the Governance Support Officers Report.

Motion carried

 

8          Board Updates

 

Board members provided updates on activities undertaken on behalf of the Board or items of interest which included:

Keep Dunedin Beautiful

Christina McBratney provided an update on Keep Dunedin Beautiful and advised that Mandy Mayhem-Bullock had been appointed Chairperson following the passing of the previous Chair, Jan Tucker.  The Keep Dunedin Beautiful awards would be held in August and it was agreed that the Bennett/Brighton Pathway Community Mosaic wall was a worthy project and the Board would nominate the group responsible for this art work.

 

Coastal Dune Regeneration Programme

Scott Weatherall advised that there were plants available for this project.

 

Waldronville Food Forest

Leanne Stenhouse advised that this project was currently on hold.

 

Community Response Plan – Training

The Board would like another training exercise with Civil Defence when available.

 

Civil Defence

Scott Weatherall and Paul Weir provided an update on the Civil Defence meeting held earlier in the day.

 

Community Board Conference

Paul Weir provided an update on the Community Board Conference held recently in Gore.

 

Brighton Bowling Club

Keith McFadyen advised that the Brighton Bowling Club had recently been named the Club of the Year for Dunedin. 

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)          Endorses nomination of the Community Group responsible for the Bennett Road/Brighton Road Pathway Mosaic Project.

Motion carried (SHCB/2021/011)

 

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

b)     Notes the Board updates.

Motion carried (SHCB/2021/012)

 

9          Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest which included:

 

Brighton Road – Taieri Mouth Laybys

There had been communication with the surfing community on the future of the laybys with them being invited to the meeting to outline their thoughts in the public forum.

 

Discretionary Fund

The Board agreed to purchase two picnic tables from Cargill Enterprises at a cost of $375.00 each for installation at the reserve opposite the Turning Tides Fish and Chip shop in Ocean View and at the Kaikorai Estuary from the discretionary fund.  The last of the money from the fund would be used for installation of the tables.

 

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

a)          Approves the purchase of 2 x picnic tables from Cargill Enterprises at a cost of $375.00 each from the discretionary fund.

b)         Approves payment to the Dunedin City Council for the installation of the picnic tables at:

-          The Reserve in Ocean View opposite the Turning Tides Fish and Chip Shop

-          The Kaikorai Estuary Reserve

Motion carried (SHCB/2021/013)

 

Christina McBratney left the meeting at 2.05 pm and returned at 2.08 pm.

10        Councillor Update

 

Councillor Jules Radich provided an update on the 10 year plan submissions and deliberations.

 

 

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

 

Notes the update from Cr Radich.

Motion carried

 

11        Items for Consideration by the Chair

 

The Board would like updates on the following items:

-            An upgrade of the Waldronville footpaths

-            Martin Road footpaths

-            Health and Safety assessment re Morris Road – ditch etc

-            Ocean View Ditch

-            Friendship Drive Ditch

-            Update on Queen Street

 

It was agreed that the next meeting would be held at the Island Park Golf Course Clubrooms in Waldronville.

 

The meeting concluded at 2.24 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

28 September 2021

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 09 June 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

 

 

Angela McErlane

 

 

Cr Steve Walker

 

 

 

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Tribute to Jan Tucker

 

A minutes silence was held to mark the passing of Jan Tucker, Board member and former Chairperson of the Community Board.  Trevor Johnson then paid tribute to Jan’s community service and involvement with the Community Board for over 24 years.

1          Public Forum

1.1       Public Forum - Sawyers Bay Playcentre

 

Christina Goldsmith was in attendance to speak to the funding application from the Sawyers Bay Playcentre and respond to questions.

 

1.2       Public Forum - TS Nimrod Navy Cadets

 

Elise Allen and Stephen Stedman spoke to the funding application from TS Nimrod Navy Cadets and responded to questions.  

 

1.3       Public Forum – Ravensbourne Fire Brigade

 

Jo Falmank spoke to the funding application from the Ravensbourne Fire Brigade and responded to questions. 

 

1.4       Public Forum - Port Chalmers Foundry Charitable Trust

 

Cr Walker withdrew from this item.

Kris Smith and Lana Orjane spoke to the funding application from the Port Chalmers Foundry Charitable Trust and responded to questions.

 

1.5       Public Forum - Port Chalmers Fire Brigade

 

Cory White was in attendance to speak to the funding application from the Port Chalmers Fire Brigade and respond to questions. 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

             Extends the time for the public forum to allow all speakers to present to the Board.

             Motion carried

 

 

1.6       Public Forum - Pioneer Opportunities and Resources Trust

 

The Chairperson, Francisca Griffin and Deputy Chairperson, Trevor Johnson declared an interest in this item.  Trevor Johnson advised that he would Chair the meeting but would not participate.

Chris Armstrong was in attendance to speak to the funding application from the Pioneer Opportunities and Resources Trust in relation to the Pioneer Hall.

 

1.7       Public Forum – West Harbour Rugby Club.

 

Peta Hill and Nick Hegarty were in attendance to discuss the funding application from the West  Harbour Rugby Club and responded to questions.

 

2          Apologies

An apology was received from Jacque Ruston.

 

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

             Accept the apology from Jacque Ruston.

             Motion carried

 

 

3          Confirmation of agenda

 

 

It was noted that a funding application had been received from the West Harbour Rugby Club in time for the agenda but was inadvertently left off the agenda.

 

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda with the addition of the funding application from the West Harbour Rugby Club.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Francisca Griffin/ Trevor Johnson):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 21 April 2021

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Confirms the minutes of the West Harbour Community Board meeting held on 21 April 2021 as a correct record.

Motion carried

Part A Reports

6          Project Fund Applications

 

Consideration was given to the applications for funding and the project completion from received from the West Harbour Charitable Trust.   It was agreed to take each request separately.

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

 

a)        Notes the project completion from West Harbour Arts Charitable Trust.

b)          Motion carried

 

Consideration was given to the funding application from the Port Chalmers Foundry Charitable Trust for $548.28 towards development of a website.

 

 

Moved (Duncan Eddy/Angela McErlane):

That the Board:

Approves a grant of $548.28 to the Port Chalmers Foundry Charitable Trust towards the development of a website.

Motion carried (WHCB/2021/008)

 

 

The Chairperson, Francisca Griffin withdrew from discussion on this item, the Deputy Chairperson, Trevor Johnson assumed the Chair but advised he would not be voting on the item.

 

Consideration was given to the funding application from the Pioneer Opportunities and Resources Trust for $477.76 towards the purchase of a sound system for use in the Pioneer Hall.

 

 

Moved (Cr Steve Walker/Duncan Eddy):

That the Board:

Approves a grant of $477.76 to the Pioneer Opportunities and Resources Trust toward the purchase of a sound system at the Pioneer Hall

Motion carried (WHCB/2021/009) with Trevor Johnson abstaining.

 

 

The Chairperson resumed the Chair.

Consideration was given to an funding application from TS Nimrod for $673.96 towards the purchase of rope for educational exercises and smaller life-jackets for new entrants.

 

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

Approves a grant of $673.96 to TS Nimrod towards the purchase of rope for educational exercises and smaller life-jackets for new entrants.

Motion carried (WHCB/2021/010)

 

 

Consideration was given to a funding application received from the Sawyers Bay Playcentre for $1,000 towards a permanent pergola to be installed over the sandpit.

 

 

Moved (Cr Steve Walker/Angela McErlane):

That the Board:

Approves a grant of $1,000 to the Sawyers Bay Playcentre for a permanent pergola to be installed over the sandpit.

 

Motion carried (WHCB/2021/011)

 

 

Consideration was given to an application received from the Ravensbourne Fire Brigade for $515.83 towards the replacement of a reciprocating saw.

 

 

Moved (Cr Steve Walker/Trevor Johnson):

That the Board:

Approves a grant of $515.83 to the Ravensbourne Volunteer Fire Brigade towards the replacement of a reciprocating saw. 

Motion carried (WHCB/2021/012)

 

 

Consideration was given to an application received from the Harbour Rugby Club for $1,000 towards the purchase of gym equipment.  In discussing the application it was noted that the Club may move out of the West Harbour area and therefore the equipment would no longer be available to the community.

 

 

Moved (Cr Steve Walker/Trevor Johnson):

That the Board:

Declines the funding application from the Harbour Rugby Club.

Motion carried (WHCB/2021/013)

 

 

Consideration was given to a Board Project suggested by Duncan Eddy.  Mr Eddy advised that he had published a booklet “The Stories behind the street names in Historic Port Chalmers” and was seeking the Board’s support for this project and funding of $600 towards producing more booklets.

 

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

Agrees to support the publication of the booklet “The stories behind the street names in historic Port Chalmers” and allocate $600 towards the printing.  

Motion carried (WHCB/2021/014)

 

 

Consideration was given to an application from Port Chalmers Fire Brigade for $2,000 plus towards a replacement AED.

 

Moved (Cr Steve Walker/Duncan Eddy):

That the Board:

Approves a grant of $3,145.06 to the Port Chalmers Fire Brigade towards a replacement AED.

 Motion carried (WHCB/2021/015)

 

7          Governance Support Officers Report

 

In a report, the Governance Support Officer provided an update on matters of interest.

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Notes the Governance Support Officers Report.

             Motion carried

 

8              Board Representation And areas of responsibility

 

a)    Port Noise Liaison Committee

       There was no update due to Jacque Ruston’s absence.

b)    Ravensdown Community Liaison Group

          Trevor Johnson advised that he would provide a report at the August meeting.

c)    Keep Dunedin Beautiful

         Duncan Eddy advised that a new co-ordinator had been appointed and Keep Dunedin          Beautiful were working on a memorial for Jan Tucker.

d)    Access Radio

         Francisca Griffin advised that the next programme is on 22 June and Ange McErlane          would represent the Board.

e)    Social Media and Communication – Francisca Griffin

         Francisca Griffin provided an update on facebook communication and advised that the          hashtag was working.

 

f)     Albertson Avenue Beautification Project

c)           Francisca Griffin advised that the garden was going well.

g)    Community Awards

d)           Duncan Eddy advised that 6 nominations had been received and they were hoping to hold the award ceremony on 10 November in the Town Hall

h)    Aramoana Liaison

e)           Ange McErlane provided an update and advised that the group were working with Council to improve the playground.

i)     Vision Port Chalmers

f)            Ange McErlane advised that there had not been a meeting.

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·  She had attended the Port Chalmers and District Lions Club 50 Anniversary Dinner.

·  She had attending the unveiling of a plaque for Warren Lewis at the fishing jetty.

·  The Te Ngaru speed bumps were being installed starting 14 June 2021. .

·  She had spoken with a representative from Kiwi Rail and they will attend the next meeting to discuss the Wickliffe Terrace Rail Crossing.

 

 

Moved (Cr Steve Walker/Angela McErlane):

That the Board:

 

Notes the Chairperson’s Report.

             Motion carried

 

10        Council Activities

 

 

Cr Walked provided an update on the deliberations for the 10 year plan, which would be adopted on the 30 June 2021.

 

 

11        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

 

The meeting concluded at 7.13 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

28 September 2021

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 28 July 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

 

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation)

 

Governance Support Officer                  Clare Sullivan Manager Governance

 

 

 

The Board acknowledged the service of Wendy Collard, Governance Support Officer and Jeanine Benson (Group Manager Transport).                                                                                                                    

1          Public Forum

1.1       East Taieri Memorial Wall

 

Mrs Van Zyl provided an update on matters regarding the siting of a Memorial wall in the East Taieri cemetery.   Mrs Van Zyl responded to questions.

  

1.2       Wingatui and Factory Roads Roundabout

 

Frank Cochrane spoke to his concerns regarding the Wingatui and Factory Road roundabout.  He also requested the board hold a question and answer session. Mr Cochrane responded to questions.

 

1.3       Policing Matters

 

Sergeant John Cunningham, New Zealand Police provided an update on policing matters in the Board’s area and responded to questions.

 

 

2          Apologies

An apology was recevied from Brian Peat.

 

             Moved (Phillipa Bain/Martin Dillon):

             That the Board:

 

             Accepts the apology from Brian Peat.

 

             Motion carried

 

3          Confirmation of agenda

 

 

 

 

 

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

 

Confirms the agenda with the following alterations

 

a)    That item 12 be withdrawn, pursuant to Standing Order 9.9 as the Developer has adopted names from the approved Road Names.

b)    That item 13, The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review be taken after item 5.

             Motion carried

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Houlahan declared that she has been appointed as a member of the  Dunedin Public Art Gallery Society.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 9 June 2021

 

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 9 June 2021 as a correct record with an amendment to item 11 - the letter to be sent to NZ Police.

             Motion carried

 

Part A Reports

13        The Keeping of Animals (excluding Dogs) and Birds Bylaw Review

 

Anne Gray (Policy Analyst – Regulatory) and Tanya Morrison (Environmental Health Officer) provided an overview in The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review and responded to questions.  Consultation on a proposed amended bylaw will occur later in the year. 

 

 

6          Governance Support Officer's Report

 

The Governance Support Officer provided an update on activities relevant to the Board’s area.

 

The Board noted that it intended to make submission on the Representation Review once the document is out for consultation.   

 

 

Moved (Martin Dillon/Dean McAlwee):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion carried (MTCB/2021/028)

 

 

7          Board Updates

 

Board members provided updates on activities which included:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain noted that recent projects included the Keep Dunedin Beautiful Awards, Plastics Free July, and reminded members that there is a Neighbourhood Matching Grant Scheme available for community projects. Ms Bain will raise the issue of a “rural roads clean-up rubbish day.” 

 

2          Friends of the Mosgiel Memorial Gardens

Brian Miller provided an update on the group and raised an issue of receiving information.  Staff will follow up.

 

3          Celebrating Local Excellence on the Taieri Project

Joy Davis provided an update on the project and noted that further information will be provided at the next board meeting. 

 

4          Hawk n Hurl

             Dean McAlwee advised that the event will be rescheduled until October 2021.

 

5          Mosgiel Coronation Hall

Dean McAlwee noted that no meeting had been held.

 

6          Mosgiel Business Association

Joy Davis and Cr Carmen Houlahan noted that they are in contact with various business owners and when the group meets next they will provide an update.

 

7          Mosgiel Aquatic Project Team

Brian Miller noted concerns about the regulatory process.

 

8          Mosgiel and Taieri Emergency Group.

Joy Davis provided a verbal update.

 

9          Outram Emergency Group.

Dean McAlwee provided a verbal update.

 

10        Silverstream Plantings

An update will be provided at the next meeting.

 

11-      Social Media

Joy Davis provided an update.

 

13        Community Engagement

Board members may make time to be available in the library on a Wednesday evening to engage with the public.

 

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (MTCB/2021/029)

 

8          Chairperson's Report

 

 

The Chairperson provided an update on matters of interest.

 

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Chairperson’s update

             Motion carried MTCB/2021/030

 

9          Council Activities

 

Councillor Carmen Houlahan provided an update on the activities of Council. 

 

 

 

 

Moved (Cr Carmen Houlahan/Dean McAlwee):

That the Board:

 

Notes the Council Activities Update.

             Motion carried MTCB/2021/031

 

10        Community Plan

 

 

Any updates will  be considered at the next meeting of the Board.

 

 

11        Items for consideration by the Chair

 

The Board requested updates on the following matters;

Smooth Hill

Correct spelling of road names

Outram drainage system

 

 

12        naming of new road off cemetery Road east Taieri

 

 

This item was withdrawn.

 

            

The meeting concluded at 6.36 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

28 September 2021

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 June 2021, commencing at 10:00 am.

 

PRESENT

 

Chairperson

Paul Pope

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Services

 

Governance Support Officer         Lauren McDonald

 

 

1          Opening

Graham McArthur opened the meeting with a reflection on democracy.

2          Public Forum

2.1       Public Forum - Fulton Hogan

 

Paul Jamieson, Fulton Hogan Road Maintenance Manager provided an update on the peninsula connection project works and responded to questions from Board Members.

 

2.2        Public Forum – Pump Track Portobello Domain.

 

Supporting information was provided to members from Portobello Community Inc, which outlined the community fund raising and budget to date, the proposed pump track design and build costs, and the DCC approval for the proposed track at the Portobello Domain.  Members were advised that fundraising drives and grant applications were underway by Portobello Community Inc and that the anticipated start date for the build was Summer of 2022.

 

Three Portobello School pupils spoke in support of the pump track and advised that they saw it as a community asset, providing a meeting place, of benefit to local businesses and encouraging visitors of all ages to Portobello to enjoy the outdoor facilities.

Paul Pope advised that the Community Board would provide a letter of support to Portobello Community Inc, to support the ongoing funding raising efforts.

 

3          Apologies

Moved (Paul Pope/Lox Kellas):

That the Board:

Accepts the apology of Hoani Langsbury.

Motion carried.

 

Paul Pope congratulated on behalf of the community board, Hoani Langsbury on his appointment to the New Zealand Order of Merit, for services to conservation as part of the Queen’s Birthday Honours List 2021.

 

4          Confirmation of agenda

 

 

Moved (Paul Pope/Lox Kellas):

That the Board:

 

Confirms the agenda without addition or deletion.

 

Motion carried

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley advised he is the Acting Chairperson of Dunedin Community House.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

                         Motion carried

6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 15 April 2021

 

Moved (Paul Pope/Graham McArthur):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 15 April 2021 as a correct record.

 

Motion carried (OPCB/2021/036)

    

Part A Reports

7          Transport matters

 

Jeanine Benson, Manager Transport; Glenn O’Connor, DCC Transport Contractor and Kim Everett, Engagement and Communications Advisor – Major Projects provided updates on the peninsula connection project and roading issues on the Otago Peninsula.

 

Glenn O’Connor, DCC Transport Contractor summarised the status of the sections within the peninsula connection project works.  Mr O’Connor confirmed that Section 13 of the project was currently unfunded, with work being pushed out to 2028 (or until more funding became available).  Section 9A (Portobello) construction to commence in January 2022.  Section 14 was advised as project ready but as it was outside of the NZTA approved funding, would not proceed until funding was allocated. 

 

Mr O’Connor responded to questions from board members.

 

 

Cycleway Macandrew Bay – work on this section is not programmed until 2028-2029 financial Jeanine Benson advised she had noted the Board’s request for temporary safety markings to the cycleway.

Back Bay road conditions and Papanui and Hoopers Inlet roads –Jeanine Benson advised she would speak to staff regarding the need for maintenance of the gravel roads.

Peninsula Connection Project – Open Day for Section 4 – Sunday 27 June.  Kim Everett outlined the plans in place for the Open Day.

Sealion fencing – Paul Pope advised that the OPCB submission to the 10 Year Plan 2021-31 had requested $25,000 for fencing, to address the safety of the sealions but that an archaeological study was required ahead of any work commencing, the cost of which was $3,000.  Jeanine Benson advised that she would arrange for the archaeological study to be funded and would work with her staff to get the study underway.

LTP submission re subsidence at Harwood – Jeanine Benson advised that funding for subsidence work was not currently allocated in the 10 Year Plan.  The Board will follow up with the General Manager Infrastructure & Development on a response to the Stephney Avenue subsidence submission to the 10 Year Plan 2021-2031.

 

Moved (Paul Pope/ Lox Kellas):

That the Board:

Notes the DCC Transport team update.

 

Motion carried (OPCB/2021/037)

 

8          Governance Support Officer's Report

 

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including the Board’s submissions to the ORC LTP, DCC 10YP, DCC Destination Dunedin Plan, the ORC RPTP and current Council consultations.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

Notes the Governance Support Officer’s Report

Motion carried (OPCB/2021/038)

 

9          Funding Applications

 

The report provided copies of funding applications received for the Board’s consideration.

The Board’s Project Fund balance was confirmed as $1,338.40 as at 24 June 2021, noting that unspent funds would not be carried over into the 2021/2022 financial year.

Paul Pope outlined the Board Project to install a commemorative plaque for Dave Cull in recognition of his work in getting the peninsula connection project underway.  He advised that the intention would be for the plaque to be placed at Challis.

A quote by John Swan Ltd had been circulated with the agenda for creation of a cast plaque at a cost of $500. The wording for the plaque would be developed directly with Dave’s widow Joan Wilson and his family.

 

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)     Approves the funding of $500.00 for a commemorative plaque for Mayor Dave Cull to be placed at Challis.

Motion carried (OPCB/2021/039)

 

 

Discussion was held on the Board support of the Portobello Community Inc project to build a Pump Track in Portobello. 

 

 

Moved (Lox Kellas/Edna Stevenson):

That the Board:

b)     Approves a funding donation of $838.00 to the Portobello Community Inc towards the Portobello Pump Track project.

 

Motion carried (OPCB/2021/040)

 

10        Community Plan 2020-2021

 

Lox Kellas provided updated contact details for emergency services to be included in the Board’s Community Plan.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

Note Otago Peninsula Community Board’s Community Plan will be updated to include the emergency contact details and distributed accordingly.

 

Motion carried

11        Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB) -  Graham McArthur advised:

·        Submissions for new artwork for the Portobello Boatshed to be sought

·        Nominations for the Keep Dunedin Beautiful Awards to occur in August/September.  (This will be included in the Board’s Community Facebook page).

·        Murals to be painted on the two new peninsula connection bus shelters to be funded by the Peninsula Connection project and not Keep Dunedin Beautiful.

 

 

 

Rural Roads – Lox Kellas provided a written update to the meeting and spoke on the need for

additional gravel to be spread on rural roads in the back bays area, to address the slippery road conditions due to the recent heavy rainfall events.

 

 

Community Meetings – Lox Kellas advised he had attended the Pukehiki community meeting where the Amendment 11 to the Speed Limit Review was the main focus of discussion.

 

 

Te Rauone Reserve – Edna Stevenson advised that the entrance way design for the reserve had been approved and the overall plan was on display in the public noticeboard at the reserve. Members noted that tenders closed on 20 June 2021, with work anticipated to commence in September 2021.

 

 

Harington Point Battery – Lox Kellas advised a meeting was scheduled to be held with landowners to assist in establishing the status of the land in regarding to eligibility for funding support for the restoration work to be undertaken.  A check to be completed for any vegetation clearance work required.

 

 

LED Street lighting – Graham McArthur requested to be involved in discussions with Council staff and the community re the LED street lighting complaints and any mitigation measures to be undertaken for affected residences.

 

Action: Paul Pope to provide the staff contact details, information held on affected streets for Graham McArthur to work with DCC staff.

 

 

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

 

Notes the Board Updates.

             Motion carried

 

12        Councillor's Update

 

Cr Whiley provided an update on matters of interest to the Board, including:

·        Acknowledgement of the Board’s strong submissions to the 10 Year Plan process.

·        Recommend members read the Informetric Report tabled at the Economic Development Committee’s June meeting, which covered growth of jobs, incomes, housing prices, liveability etc.

 

Cr Whiley also spoke as Chair of Volunteer South, on the launch of the Dunedin Volunteer Awards.  He advised that nominations would be sought in July, judging held in August, culminating in an Awards Ceremony on 11 September 2021.  Information would be circulated to communities and community boards.

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

Notes the report from Cr Whiley.

             Motion carried

 

13        Chairperson's Report

 

Paul Pope provided a verbal update on matters including:

·    Arbour Day – 1,000 trees were planted at the old school site at Tomahawk.

·    Chorus copper withdrawal and Spark PSTN switch off – Paul Pope expressed his concern on the level of affect to the community and will contact Des Adamson from Enterprise Dunedin on what the affect might be.

·    Design options for the development of the old school site at Tomahawk to come to the Community Board in early 2022

·    Rural options for kerbside collection – Chris Henderson, Group Manager Waste and Environmental Services advised that three different models were currently in place for urban, CBD and rural refuse collection.  As part of the Expressions of Interest for the new kerbside collection supplier, discussion would include defining of collection areas and other options for expanding the rural collection areas.  He confirmed the Highcliff recycling programme had been extended.

 

 

Staff updates were provided by staff on:

 

Latham Park, Portobello – fencing has been erected around some equipment due to the normal winter boggy conditions of the park at the base of the bank.  Staff are investigating and pricing a new subsoil drain along the back edge of the park to remediate the wet conditions.

 

Tomahawk gates (beach access) - Staff have met on site to discuss options for restricting beach access for vehicles and the placement of the access gates.

 

 

Tomahawk landscaping - Delta contractors have completed the planting beds along the road frontage at the Tomahawk carpark with additional planting to other spaces within the carpark area to be implemented by the end of July 2021.

 

 

Moved (Paul Pope/ Graham McArthur):

That the Board:

 

Notes the update from the Chairperson.

             Motion carried

 

14        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

The meeting concluded at 11:56 am.

 

 

 

..............................................

CHAIRPERSON