Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board on Thursday 16 September 2021, commencing at 10:10am - via Audio Visual Link





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Cheryl Neill

Edna Stevenson


Cr Andrew Whiley




Chris Henderson, Group Manager Waste and Environmental Services; Ben Hogan, Transport Delivery Manager


Governance Support Officer                  Lauren McDonald


1          Opening

Lox Kellas opened the meeting with a reflection on the impacts to the community for the second Covid-19 lockdown.

2          Public Forum

There was no Public Forum.


3          Apologies

There were no apologies.


4          Confirmation of agenda


Paul Pope advised that Item 8 - The Keeping of Animals (excluding Dogs) and Birds Bylaw Review was deferred to the 14 October 2021 meeting and that Item 9 – funding application from the Otago Peninsula Trust for the 2021 Glenfalloch Night Garden Event had been withdrawn.




Moved (Chairperson Paul Pope/ Graham McArthur):

That the Board:

Confirms the agenda with the deletion of Items 8 and 9.


Motion carried



5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Edna Stevenson advised that she was no longer a member of the Te Rauone Beach Coast Care Committee and Lox Kellas advised he is no longer President of the Dunedin Returned Services Association but remained a member.



Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:


a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

                         Motion carried


6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 24 June 2021


Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 June 2021 as a correct record.

             Motion carried


Part A Reports

7          Transport - Peninsula Connection Update


Ben Hogan, Transport Delivery Manager responded to questions on the tender process and work programme for Section 5 (Inland portion of Portobello Road - Broad Bay to Fletcher House) Section 9 (Portobello) of the Peninsula Connection Project and provided an update on the issue with the safety fence on Marine Parade.


8          The Keeping of Animals (excluding Dogs) and Birds Bylaw Review


The item was postponed for discussion until the Community Board’s 14 October 2021 meeting.


9          Funding Application


Paul Pope advised that the applicant (Otago Peninsula Trust) had withdrawn the funding application for the 2021 Glenfalloch Night Garden Event due to the impact of Covid-19 lockdown restrictions on holding the event.


10        Scholarship Applications


Two scholarship funding applications were received for the Board’s consideration:

1.       Liam Donovan for $300.00 to support his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

2.       Taylor McLean for $500.00 to support her attendance as part of the Soccer First XI Team at two National Secondary School soccer tournament events in August and September 2021.


Edna Stevenson declared a conflict of interest for both scholarship applications and withdrew from the item and abstained from voting.


Lox Kellas questioned the level of funding for Taylor McLean and sought that the scholarship funding be set as $300.00 per applicant with a discussion on the Board’s management of scholarship applications to be held.


It was agreed that discussion of the managing of scholarship applications be held at the 14 October 2021 meeting.



Moved (Lox Kellas/ Cheryl Neill):

That the Board:


Approves the scholarship funding application from Liam Donovan for $300.00 in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

Motion carried (OPCB/2021/041)



Moved (Paul Pope/Graham McArthur):

That the Board:

Approves the scholarship funding application from Taylor McLean for $300.00 in support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding.

Motion carried (OPCB/2021/042)


11        Governance Support Officer's Report


Paul Pope advised he had written to staff on the issue with Latham Park surface conditions still being very wet; the closed pathway on Beaconsfield Road; the delay for install of the markings and signage on the Peninsula Connection shared pathway. 


He confirmed that the request for an access gate to Tomahawk Beach was under review by the DCC legal team and that he would follow the public health and safety concerns with DCC and ORC staff.


Beaconsfield Road pathway – Edna Stevenson to follow up on closure of the track.




Moved (Paul Pope/Cheryl Neill):

That the Board:


a)     Notes the Governance Support Officer’s Report

b)     Ratifies the payment of $30.00 for the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

Motion carried (OPCB/2021/043)


12        Community Plan 2020-2021


No updates to the Community Plan were advised.


13        Board Updates


Board members provided verbal updates on activities including:


Keep Dunedin Beautiful (KDB) - Graham McArthur advised that:

·         Mandy Mayhem-Bullock has been appointed as Chairperson.

·         The KDB Awards were held in August, with an award given to SWAT (Seek Weeds and Terminate) for their work on identification of weeds and removal on the peninsula.

·         Awaiting the artists drawings for the mural to be placed on the Portobello Boat Shed.


Te Rauone Reserve - Edna Stevenson advised that:

·         A blessing of the site took place on 16 August 2021.

·         The South Roads contractor now on site for construction of the first of the three groynes to be installed at Te Rauone Beach.  No work will be undertaken on the reserve until the groynes are completed. 

·         Plans for the playground at the reserve was underway with feedback being collated from the public.  An engineering review of the artwork for the entrance of the reserve is underway.


Action: Edna Stevenson to write to John Brenkley, Planning and Partnerships Manager – Planning & Partnership re the budget for the work on the reserve.


Harington Point Battery – Lox Kellas advised he would provide an update on the Harington Point Battery project will be provided to the October meeting.


Flooding – Tidewater Drive

Discussion was held on the storm damage and flooding on Tidewater Drive, Harwood due to the low lying level of the road.


Action: Cheryl Neill to write to the Transport team to request an onsite meeting to discuss a preventative plan and possible works to be undertaken to improve the road.


Action: Hoani Langsbury to write to the Transport team about flooding on the section of road by the Otakou Fisheries and what improvements can be made.



Public Water tap (Portobello Domain)

·         Members agreed at the March 2021 meeting for the public water tap at Portobello would be better to base at the Portobello recreation reserve as there were two reticulated taps already in place and it provided safer parking for vehicles. 


Moved (Paul Pope/Hoani Langsbury):

That the Board:

·         Endorse the option of moving the public water tap to the Portobello Domain.

Motion carried (OPCB/2021/044)



Action: GSO to advise Peter McGrouther, Asset Programme and Project Manager – Performance & Delivery of the Board’s resolution.


LED Street Lighting (Portobello)

Graham McArthur summarised the issues faced by some residents with the upgrade of street lighting to LED.  He advised he had met with DCC staff and options are available to remedy light levels on residential properties.

·         Paul Pope advised that members of the public should make contact through the Council’s customer service agency for issues regarding LED street lighting that is causing an issue.

·         Graham McArthur confirmed he was happy for members of the public to direct enquiries to him and he will advocate for the community with the Council for issues regarding the LED street lighting on the peninsula.

Board members expressed they’re thanks to the Fulton Hogan roading crews for the work clearing guttering etc during the recent storm event.  Paul Pope will send a note of thanks to Fulton Hogan.



Moved (Paul Pope/Cr Andrew Whiley):

That the Board:


Notes the Board Updates.

Motion carried


14        Councillor's Update


Cr Whiley provided a verbal update on recent Council’s decisions, including the adoption of the 2021-31 Long Term Plan, the Play Space Plan. He advised that the 20 September Council meeting would focus on the DCC’s submission to the Government’s Three Waters Reform.


Cr Whiley confirmed that the Destination Dunedin Plan feedback analysis had been released and that the Regulatory Subcommittee recommendations for the Speed Limits Bylaw Review for Amendments 10 and 11 would be presented to the 27 October 2021 Council meeting.


Destination plan – analysis has been released, hope to be completed by end of year. Cr Whiley advised he would provide feedback received on the Destination Plan out to Community Boards.




Moved (Paul Pope/Graham McArthur):

That the Board:


Notes the report from Cr Whiley.

             Motion carried


15        Chairperson's Report


Paul Pope provided a verbal update, including:


·    Memorial Plaque – Board members agreed to the design and wording.

·    Safety fencing – Marine Parade

·    Mobile phone service –

·    Broad Bay and Company Bay –  the additional bins have been put in place.

·    A dog exercise area has been set aside and fenced at Smiths Creek, separate from the Hereweka farm.

·    Signage at Wellers Rock and at the Tomahawk Lagoon

·    Sealion fencing – awaiting to hear from staff on the archaeological cost and when the investigation will take place.

·         Glenfalloch wharf repair proceeding after feedback received on design.

·         Wellers Rocky Jetty scheduled to be replaced in the 2021-2022 Financial Year.





Moved (Paul Pope/Cheryl Neill):

That the Board:


Notes the update from the Chairperson.

             Motion carried


16        Items for Consideration by the Chairperson



There were no items for consideration by the Chairperson.



The meeting concluded at 11:20 am.