Council Hearings Panel



Minutes of an ordinary meeting of the Dunedin City Council Hearings Panel held in the Edinburgh Room for the Mayor and Councillors and via Audio Visual Link for members of the public on Tuesday 12 October 2021, commencing at 1.04 pm





Mayor Aaron Hawkins


Deputy Mayor

Cr Christine Garey




Cr Sophie Barker

Cr David Benson-Pope


Cr Rachel Elder

Cr Doug Hall


Cr Marie Laufiso

Cr Mike Lord


Cr Jim O’Malley

Cr Jules Radich


Cr Chris Staynes

Cr Steve Walker


Cr Andrew Whiley





Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy) and Clare Sullivan (Manager Governance).


Governance Support Officer                  Lynne Adamson





1          Apologies

             There were apologies from Crs Carmen Houlahan and Lee Vandervis.


             Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

             That the Council:

                         Accepts the apologies from Crs Carmen Houlahan and Lee Vandervis.

                         Motion carried


2          Confirmation of agenda



Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:


Confirms the agenda without addition or alteration


Motion carried




3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

             Motion carried


Moved (Mayor Aaron Hawkins/Cr Christine Garey):


That the Council:


             Adjourns the meeting.


             Motion carried


The meeting adjourned at 1.10 pm and reconvened at 1.12 pm.


5          Representation Review Submissions 2021


There were three submitters who wished to speak to their submissions.


Submitter 842182 - Karen Anderson

Ms Anderson spoke in support of her submission.


Submitter 836347 – Colin Weatherall


Mr Weatherall spoke in support of his submission and responded to questions.





Submitter 840144 - Saddle Hill Community Board


Colin Weatherall spoke on behalf of the Saddle Hill Community Board in support of their submission.  Mr Weatherall responded to questions.



A report from Civic provided an update on the submissions received for the 2021 Representation Review. 

The Manager Governance, (Clare Sullivan) spoke to the report and responded to questions.


Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:


a)         Considered the submissions received on the Representation Review;

b)        Recommends that the recommendation of the Independent Review Panel be accepted.  

Motion carried (CNL/2021/184)



The meeting concluded at 1.53 pm.