West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Port Chalmers Bowling Club, 72 Wickliffe Terrace (access via Albertson Avenue), Port Chalmers on Wednesday 20 October 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Declarations by Kristina Goldsmith

 

Kristina Goldsmith made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

 

1.2       Tracy Fleet

 

Tracy Fleet advised that the permanent speed bumps had been installed at Te Ngaru and thanked the Board for its support and the DCC staff for all their hard work.  Ms Fleet responded to questions.

 

 

1.3       The Murray McGeorge Toy Library Inc

 

On behalf of the Murray McGeorge Toy Library Inc Sharlene McCulloch spoke in support of their funding application and responded to questions.

  

 

2          Apologies

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Accepts the apology from Cr Steve Walker.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Ange McErlane provided an update to her register of interest.

 

 

Moved (Francisca Griffin/Jacqueline Ruston):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 11 August 2021

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 August 2021 as a correct record.

Motion carried

    

Part A Reports

6          Governance Support Officers Report

 

A report from Civic provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Representation Review Submission

·        Keeping of Animals (excluding Dogs) Bylaw Review

·        Reserves and Beaches Bylaw Update

·        Correspondence

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried

 

Francisca Griffin withdrew from the Albertson Avenue Community Garden item.

Trevor Johnson assumed the Chair.

 

 

Moved (Trevor Johnson/Jacqueline Ruston):

That the Board:

a)     Approves $1432.90 to For the Love of Trees for the maintenance of the Albertson Avenue Community Garden.

Motion carried (WHCB/2021/021)

 

 

Francisca Griffin resumed the Chair.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)     Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s Representation Review.

Motion carried (WHCB/2021/022)

 

7          Funding Applications

 

A report from Civic advised that a funding application had been received from the Murray McGeorge Toy Library Incorporated for $1,500.00 towards building maintenance.

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

 

a)     Approves $1,500.00 to The Murray McGeorge Toy Library Incorporated towards the cost of building maintenance.

Motion carried (WHCB/2021/023)

 

8          Community Plan

 

Following discussion, it was agreed that the Board would update their Community Plan early 2022.

 

 

9          Board Updates

 

Port Noise Liaison Committee

Jacque Ruston advised that there was no update.

 

Ravensdown Community Liaison Group

Trevor Johnson advised that due to COVID restrictions the group had not meet.

 

Keep Dunedin Beautiful (KDB)

Duncan Eddy (Board representative) advised that one of KDB’s was the education of dog owners to pick up their dog effluent.  He commented that this had been inspired by the work that had been undertaken along the shared pathway.

 

Otago Access Radio

Ange McErlane provided an update on the items she presented during the West Harbour Community Board segment which included Albertson Avenue Community Garden.

 

Social Media and Communication

Francisca Griffin provided an update on the Facebook activity.

Albertson Avenue Beautification Project

Francisca Griffin advised that additional herb plantings had been undertaken.

 

Community Awards

Jacque Ruston commented that due to current COVID restrictions that the event might have to be moved to the Pioneer Hall on the 10 November 2021.  There was discussion on alternative ways that the event could be held and it was agreed that a decision on how it would be run would be made following the Central Government announcement on Friday, 22 October 2021.

 

Aramoana Liaison

Ange McErlane provided an update which included the placement of the portaloos for the summer to cover the increase in visitors and recreational users.

 

Vision Port Chalmers

Ange McErlane advised that due to COVID no meetings had been held.

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

 

a)     Notes the Board updates

Motion carried

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest relevant in the Board’s area.

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

11        Council Activities Update

 

As Councillor Steve Walker was an apology for the meeting, Francisca Griffin provided an update on his behalf which included:

 

Representation Review

George Street, Dunedin upgrade

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

 

a)       Notes the Council Activities update

Motion carried

 

12        Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

 

             

 

Resolution to exclude the public

Moved (Chairperson Francisca Griffin/Member Duncan Eddy):

That the Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Sims Building Action Group

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (WHCB/2021/024)

 

 

The meeting moved into non-public at 6.42 pm and concluded at 7.01 pm.

 

 

 

..............................................

CHAIRPERSON