Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting
of the Finance and Council Controlled Organisations Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 03 November 2021,
commencing at 1.00 pm
PRESENT
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Chairperson
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Cr Mike Lord
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Deputy Chairperson
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Cr Doug Hall
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Mayor Aaron Hawkins
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Gavin Logie (Chief Financial Officer) and Warren Allen
(Chairperson, Audit and Risk Committee) and Clare Sullivan (Manager
Governance)
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Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no Public Forum.
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3 Confirmation
of agenda
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Moved (Cr Mike Lord/Cr Steve Walker):
That the Committee:
Confirms the agenda
without addition or alteration.
Motion carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes if necessary the Elected Members' Interest Register.
b) Confirms the proposed management plan for Elected Members'
Interests.
Motion carried
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5 Confirmation
of Minutes
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5.1 Finance
and Council Controlled Organisations Committee meeting - 10 August 2021
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Moved (Cr Mike Lord/Cr Andrew Whiley):
That the Committee:
Confirms the minutes of the Finance and Council Controlled
Organisations Committee meeting held on 10 August 2021 as a correct record.
Motion
carried
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Part A Reports
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6 Actions
from resolutions of Finance and Council Controlled Organisations Committee
meetings
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A report from Civic provided
an update on the open and completed actions from resolutions of Finance and
Council Controlled Organisations Committee meetings from the start of the
triennium in October 2019.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
Notes the Open Actions from resolutions of Finance and Council
Controlled Organisations Committee meetings.
Motion
carried
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7 Finance
and Council Controlled Organisations Committee - Forward Work Programme
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A report from Corporate
Policy provided the Finance and Council Controlled Organisations Committee
forward work programme.
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The Chief Financial
Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Chris Staynes/Cr Christine
Garey):
That the Committee:
Notes the Finance
and Council Controlled Organisations Committee forward work programme.
Motion carried
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8 Audit
and Risk Subcommittee Overview
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Warren Allen, Chairperson of
the Audit and Risk Subcommittee provided an overview of the Audit and Risk
Subcommittee.
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Cr Carmen Houlahan entered the meeting at 1.13 pm.
Cr Rachel Elder left the meeting at 1.40 pm.
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Mr Allen responded to members’ questions.
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Moved (Cr Mike Lord/Cr David Benson-Pope):
That the Committee:
Notes the Audit and Risk Subcommittee update.
Motion
carried
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9 Items
for Consideration by the Chair
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There were no items notified for consideration by the
chair.
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The meeting concluded at 1.45 pm.
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CHAIRPERSON