Grants Subcommittee
Dunedin Regional Events Fund
MINUTES
Minutes of an ordinary meeting
of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The
Octagon, Dunedin on Wednesday 24 November 2021, commencing at 9.30 am
PRESENT
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Deputy Chairperson
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Cr Marie Laufiso
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Members
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Cr Sophie Barker
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Cr Rachel Elder
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Alister Robinson
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Cr Chris Staynes
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Cr Steve Walker
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IN ATTENDANCE
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Joy Lanini (Manager Community Development
and Events), Malcolm Anderson (Manager City Marketing), Tammy Jackman (Events
Special Projects Coordinator)
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Governance Support Officer Rebecca
Murray
1 Opening
Cr Sophie Barker opened
the meeting with a karakia timataka.
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2 Apologies
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An apology was received from
Cr Christine Garey and Adam Keane.
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Moved (Cr Marie Laufiso/Cr Rachel Elder):
That the Subcommittee:
Accepts the
apology from Cr Christine Garey and Adam Keane.
Motion carried
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3 Confirmation
of agenda
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Moved (Cr Marie Laufiso/Cr Chris
Staynes):
That the Subcommittee:
Confirms the agenda
without addition or alteration.
Motion
carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Alister Robinson amended his
register of interest and removed the Dunedin Arts Festival.
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Moved (Cr Marie Laufiso/Cr Chris
Staynes):
That the Subcommittee:
a) Amends the Elected or Independent Members' Interest
Register; and
b) Confirms the proposed management plan for Elected or Independent
Members' Interests.
Motion carried
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5 CONFIRMATION OF MINUTES
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5 Grants
Subcommittee - 29 June 2021
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Moved (Cr Marie Laufiso/Cr Sophie
Barker):
That the Subcommittee:
Confirms the minutes of the Grants
Subcommittee meeting held on 29 June 2021.
Motion carried
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Part
A Reports
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Resolution to exclude the public
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Moved (Cr Marie Laufiso/Cr Sophie
Barker):
That the Subcommittee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Grants Subcommittee - 29 June 2021 - Public Excluded
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C2
Dunedin Regional Events Fund November 2021
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S7(2)(c)(ii)
The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3
Update on Major Community Events Allocated Funds in 2021/22
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
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The meeting went into non-public at 9.35 am and concluded at
10.33am.
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CHAIRPERSON