Minutes of Infrastructure Services

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 01 November 2021, commencing at 1.00 pm

PRESENT

Chairperson	Cr Jim O'Malley

Deputy Chairperson	Cr Jules Radich
Members	Cr Sophie Barker	Cr Christine Garey
	Cr David Benson-Pope	Mayor Aaron Hawkins
	Cr Rachel Elder	Cr Marie Laufiso
	Cr Doug Hall	Cr Chris Staynes
	Cr Carmen Houlahan	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure & Development), Robert West (General Manager Corporate and Quality), Simon Pickford (General Manager Community Services), Jeanine Benson (Group Manager Transport), Simon Spiers (Team Leader Regulation Management), Chris Henderson (Group Manager Waste and Environmental Solutions), Scott MacLean (Group Manager Parks and Recreation and Clare Sullivan (Manager Governance)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

Apologies were received from Crs Mike Lord and Lee Vandervis for absence and Cr David Benson-Pope for early departure.

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

Accept the apologies from Crs Mike Lord and Lee Vandervis for absence and Cr Benson- Pope for early departure.

Motion carried

3 Confirmation of agenda

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Infrastructure Services Committee meeting - 2 August 2021

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

Confirms the minutes of the Infrastructure Services Committee meeting held on 2 August 2021 as a correct record.

Motion carried

Part A Reports

6 Actions From Resolutions of Infrastructure Services Committee Meetings

A report from Civic provided progress on implementing the resolutions made by the Committee

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

Motion carried

7 Infrastructure Services Committee Forward Work Programme

A report from Corporate Policy provided an updated forward work programme for the 2021/2022 year.

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

Notes the Infrastructure Services Committee forward work programme.

Motion carried

8 Infrastructure Services Activity Report for the period ended 30 September 2021
	A report provided an update on progress towards achieving levels of service for the following activities, for the period 1 July 2021 to 30 September 2021: a) Reserves and Recreational Facilities Simon Pickford (General Manager Community Services) and Scott MacLean(Group Manager Parks and Recreation) spoke to the report and responded to questions. b) Waste Management Simon Drew (General Manager Infrastructure and Development) and Chris Henderson (Group Manager Waste and Environmental Solutions) spoke to the report and responded to questions Cr Benson-Pope left the meeting at 1.45 pm c) Property Robert West (General Manager Corporate and Quality) and Anna Neilson (Planning and Support Manager) spoke to the report and responded to questions d) 3 Waters Simon Drew (General Manager Infrastructure and Development) spoke to the report and responded to questions e) Transport Simon Drew (General Manager Infrastructure and Development) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions The Mayor left the meeting at 2.11 pm and returned at 2.14 pm Chris Staynes left the meeting at 2.25 pm and returned to the meeting 2.28 pm.
	Moved (Cr Jim O'Malley/Mayor Hawkins): That the Committee: Adjourns the meeting. Motion carried The meeting adjourned at 2.43 pm and reconvened at 2.45 pm. Cr Whiley left the meeting at 2.43 pm and returned at 2.46 pm. Cr Hall left the meeting at 2.44 and returned at 2.48 pm. Cr Houlahan left the meeting at 2.50 pm.
	Moved (Cr Jim O'Malley/Cr Steve Walker): That the Committee: a) Notes the update reports on the Reserves and Recreational Facilities, Waste Management, Property, 3 Waters and Transport activities. Motion carried

9 Naming of New Roads and Private Way

In a report from Transport approval for road names for three new roads and one private way was sought.

Jeanine Benson (Group Manager Transport) and Simon Spiers (Team Regulation Management) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

a) Names a private way off 105 & 107 Stevenson Avenue, Sawyers Bay, as ‘Shirley Lane’.

b) Names a new road off 60 Irwin Logan Drive, Mosgiel, as ‘Rosella Place’,

c) Names two new roads off 21 & 89 Cemetery Road, East Taieri as ‘McCarthy Court’ and ‘Petre Lane’.

Motion carried (ISC/2021/018)

10 Items for Consideration by the Chair

Cr Garey – Requested updated costs for the completion of the unfunded section of the Peninsula Connection project.

Cr O’Malley – Raised the issue of whether Council was going to take a position on the 3 Waters reform.

The meeting concluded at 2.58 pm.

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C H A I R P E R SO N