Māori Participation Working Party



Minutes of an ordinary meeting of the Māori Participation Working Party held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 17 November 2021, commencing at 4:30 p.m.





Mayor Aaron Hawkins


Deputy Chairperson

Edward Ellison



Cr David Benson-Pope

Suzanne Ellison - alternate (via audio-visual link)


Cr Marie Laufiso

Cr Mike Lord


Cr Jim O'Malley

Cr Chris Staynes


Katharina Ruckstuhl



Jeanette Wikaira

Sandy Graham



Cr Rachel Elder


Governance Support Officer                  Clare Sullivan, Governance Manager




1          opening

The meeting opened with a karakia by Edward Ellison.


2          Apologies


Apologies were received from Matapura Ellison, Paulette Tamati-Elliffe, Vicki Totoro and Cr Mike Lord.



Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Working Party:

             Accepts the apologies received from Matapura Ellison Paulette Tamait-Elliffe, Vicky Totoro and Cr Mike Lord.

Motion carried


3          Confirmation of agenda


Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

Confirms the agenda without alteration.

Motion carried


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


             Edward Ellison advised he was no longer the Presiding Member of Oranga Marae, Lotteries New Zealand.  He advised new memberships as: Interim Oversight Group to the Biodiversity Strategy document; LWRP Governance Group at the Otago Regional Council and Director of the Remarkable Station Land Trust.



Moved (Mayor Aaron Hawkins/Cr Chris Staynes):


That the Working Party:


a)         Amends the Interest Register.

Motion carried


5          Confirmation of Minutes

5.1      Maori Participation Working Party meeting - 12 August 2021


Moved (Mayor Aaron Hawkins/Cr Chris Staynes):


That the Working Party


Confirms the minutes of the Maori Participation Working Party meeting held on

12 August 2021 as a correct record.

Motion carried


Part A Reports

6          Maori Development Update Report


A report provided updates on priority Māori development activities initiated throughout 2021.  Ms Wikaira spoke to the report and answered questions.


Māori Participation Working Party Review

The next steps should include a workshop for Councillors on the draft Terms of Reference and Memorandum of Understanding once feedback is received from Rūnaka.  Staff will prepare a report to Council in August 2022.


Māori Partnerships Project

Staff will look at a process for aligning reporting on priority operational projects and engagement with Council processes.




Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:


Notes the Māori Development Update Report

Motion carried


7          Meeting Schedule 2022


Members considered the schedule of meetings for 2022.  Staff will consider further dates that may suit members especially for the March meeting and report back.


Edward Ellison closed the meeting with a karakia


The meeting was declared closed at 5.55 pm.