Mosgiel-Taieri Community Board



Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 10 November 2021, commencing at 5.00 pm





Joy Davis





Deputy Chairperson

Dean McAlwee






Phillipa Bain



Martin Dillon



Brian Miller



Brian Peat (via Zoom)



Cr Carmen Houlahan





Clare Sullivan (Manager Civic), Scott MacLean  (Group Manager Parks and Recreation)


Governance Support Officer                  Jennifer Lapham




1          Public Forum

There was no Public Forum.   


2          Apologies

There were no apologies.



3          Confirmation of agenda



Moved (Joy Davis/Martin Dillon):

That the Board:


Confirms the agenda without addition or alteration


Motion carried



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Mr Miller advised that he was not the Coronation Hall Trust representative and that the Flood Mitigation Working Group had not met.


Mr Peat advised that he was not the Board’s representative on the Tunnels Trust but was the representative for the Waihola to Mosgiel Cycle/Walking Trail.


Cr Houlahan advised that the Mosgiel Business Association was not active and noted that she was the Council representative on the Dunedin Public Art Gallery Arts Society.



Moved (Joy Davis/Phillipa Bain):

That the Board:


a)     Amends  the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried


5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 15 September 2021


Moved (Joy Davis/Dean McAlwee):

That the Board:


Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 15 September 2021 as a correct record.


Moved (Joy Davis/Dean McAlwee):

That the Board:


             Adjourn the meeting.


Motion carried


The meeting adjourned at 5.09 pm and reconvened at 5.12 pm.



Motion carried with Brian Miler and Brian Peat recording their votes against.


Part A Reports

6          Project Fund


A project completion form was received from received from Brian Peat regarding the Silverstream Planting Project.


Moved (Joy Davis/Dean McAlwee):

That the Board:


Notes the project progress report from Brian Peat regarding Silverstream Beautification project

Motion carried


Moved (Brian Miller/Dean McAlwee):

That the Board:

             Pass a vote of thanks to Brian Peat for his work on the Silverstream Beautification Project.

             Motion carried


7          Meeting Schedule


A schedule of meetings for 2022 was attached for the Board’s consideration. 


Moved (Joy Davis/Cr Carmen Houlahan):

That the Board:


Approves the meeting schedule for 2022. 

             Motion carried


8          Community Plan


An updated Community Plan was attached for discussion.


It was agreed that a workshop would be held in the New Year to have a full review of the Community Plan.  Following discussion amendments were made to the Community Plan to include the issue of stormwater in Silverstream and Outram Flood Mitigation.



Moved (Joy Davis/Dean McAlwee):

That the Board:


Approves the updated Community Plan for 2022/23.

             Motion carried


9          Governance Support Officer's Report


In a report from the Governance Support Officer an update was provided on matters of interest to the Community Board.


Cr Houlahan withdrew from the discussion on the Keeping of Animals (excluding Dogs) Bylaw and the Smooth Hill Landfill Resource Consent.



Moved (Brian Miller/ Brian Peat):

That the Board:

             Submits on the Keeping of Animals (excluding Dogs) and Birds Bylaw review that              rural/rural residential areas should be excluded from the review.


Motion carried (MTCB/2021/036)



Moved (Joy Davis/Phillipa Bain):

That the Board:


a)     Notes the Governance Support Officer’s Report.

b)     Ratifies the submission on the Dunedin City Council Smooth Hill Landfill Resource Consent.

Motion carried (MTCB/2021/037)


10        Board Updates



1          Keep Dunedin Beautiful (KDB)

             Philippa Bain advised that there was nothing to report at this time.

2          Friends of the Mosgiel Memorial Garden

             Brian Miller commented that the Friends of the Mosgiel Memorial Garden   should be consulted in relation to the Gardens.

3          Hawk n Hurl

             Dean McAlwee advised that the event had been postponed due to Covid and it was hoped            that the event would be able to proceed in the new year.

4          Mosgiel Coronation Hall

             Dean McAlwee advised that as a result of resignations they were seeking new trustees              for the Mosgiel Coronation Hall Trust.

5          Mosgiel Aquatic Project Team

             Brian Miller advised that he had not attended the last meeting, but noted that the              opening date for the pool had been pushed out.

6          Mosgiel and Taieri Emergency Group

             Joy Davis advised that the group had reviewed the flood maps and will now produce new              ones.

7          Outram Emergency Group

             Dean McAlwee advised that there was nothing to report at this time.

8          Silverstream Plantings

             Brian Peat acknowledged the contributions made by the following people and groups:

· Downers NZ

· Taieri College

· Dunedin City Council

· Otago Regional Council

· Department of Conservation

· Corrections Facility, Milton

· Corrections Services PD

· Mosgiel Rotary

· Ag Research

· Advanced Landscapes

· NZ Seed Company

· Dakins

· Management Consultant

· Dunedin Amenities Society

· Scottish Shop

· Mosgiel Boys Brigade

· Mosgiel Scout Group

· B.J. and A.J. Miller Family Trust

9-         Social Media

             Brian Peat suggested that Board members might wish to post matters relating to Board              activities on the face book page in order to inform the community of them .

10        Community Engagement

             Dean McAlwee advised that he had attended a meeting in Outram to provide help and guidance for the future of the hotel. 

             Brian Peat provided an update on the Waihola to Mosgiel Cycle/Walkway project.



Moved (Joy Davis/Phillipa Bain):

That the Board:


Notes the Board Updates

             Motion carried


11        Chairperson's Report


The Chairperson commented on her report and also advised that herself and Cr Houlahan had attended an event at Brooklands and had spoken about the Boards role.  She also spoke on the installation of the security at the Memorial Garden.


Moved (Joy Davis/Dean McAlwee):

That the Board:


Notes the Chairperson’s update

             Motion carried


12        Council Activities


Councillor Carmen Houlahan provided an update on matters of interest including the 3 Waters Reform and the recent Committee meetings.


Moved (Cr Carmen Houlahan/Martin Dillon):

That the Board:


Notes the Council Activities Update.

             Motion carried


13        Items for consideration by the Chair



The Chairperson requested an update from the library.

Mr Peat raised a number of issues which were forwarded to staff for noting and/or consideration.






The meeting concluded at 6.30 pm .