Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 November 2021, commencing at 1.47 pm.

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Sophie Barker	Cr Steve Walker
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Jim O'Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate and Quality), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū – General Manager Māori Partnerships & Policy), Claire Austin (General Manager Customer and Regulatory), Paul Henderson (Manager Building Solutions), Anna Johnson (Manager City Development), Ros MacGill (Manager Compliance Solutions), Graeme Riley (Chief Information Officer), Suzie Ballantyne (Team Leader City Development Planning) and Clare Sullivan (Manager Governance)

Governance Support Officer                  Rebecca Murray

1          Public Forum

There was no Public Forum.   

2          Apologies

An apology was received from Cr Mike Lord.

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

Accepts the apology from Cr Mike Lord.

Motion Carried

3          Confirmation of agenda
	Moved (Cr David Benson-Pope/Cr Jules Radich): That the Committee: Confirms the agenda without addition or alteration. Motion Carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Committee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5          Confirmation of Minutes

5.1      Planning and Environment Committee meeting - 21 September 2021
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Committee: Confirms the minutes of the Planning and Environment Committee meeting held on 21 September 2021 as a correct record. Motion Carried

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings
	The report detailed the public open actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Committee: Notes the public open actions from resolutions of Planning and Environment Committee meetings. Motion Carried

7          Planning and Environment Committee Forward Work Programme
	The report provided an update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work.
	Moved (Cr David Benson-Pope/Cr Rachel Elder): That the Committee: Notes the Planning and Environment Committee forward work programme. Motion Carried

8          Planning and Environment Activity Report for the period to 30 September 2021
	The report provided an update on progress towards achieving levels of service for the City Development, Resource Consents, and Regulatory Services activities for the period 1 July 2021 to 30 September 2021. The General Manager Customer and Regulatory (Claire Austin) and Manager City Development (Anna Johnson) responded to members’ questions.
	Moved (Cr David Benson-Pope/Cr Sophie Barker): That the Committee: Notes the update reports on the City Development, Resource Consents, and Regulatory Services activities. Motion Carried

9          DCC Archive Update
	The report provided an update on Council on plans to relocate Dunedin City Council Archive to a storage facility that meets Archives New Zealand Standards for maintenance of a public archive mandated under the Public Records Act 2005. The General Manager Corporate and Quality (Robert West) and Chief Information Officer (Graeme Riley) responded to members’ questions.
	Moved (Cr David Benson-Pope/Mayor Aaron Hawkins): That the Committee: Notes the DCC Archive Update report. Motion Carried

10        Initiation of Variation 3 - minor improvements to the 2GP
	Cr Steve Walker, Cr Doug Hall and Cr Jim O’Malley withdrew from this item.
	The report sought approval to initiate a variation to the Second Generation District Plan (2GP) - Variation 3 - minor improvements. The Manager City Development (Anna Johnson) and Team Leader City Development Planning (Suzie Ballantyne) responded to members’ questions.
	Moved (Cr David Benson-Pope/Mayor Aaron Hawkins): That the Committee: Approves the initiation of Variation 3 – minor improvements.  Motion carried (PLA/2021/014)

11        Rainbow Crossing
	The report provided the Committee with an assessment of the feasibility and costs of the installation of a rainbow pedestrian crossing at the intersection of Lower Stuart Street and Moray Place. The General Manager Infrastructure and Development (Simon Drew) and Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) responded to members’ questions.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Committee: Approves the investigation and installation of a rainbow crossing into the City Centre Plan Creative Quarter or Cultural and Entertainment Quarter projects. Division That the Committee: Votes by division. For:                  Crs Sophie Barker, Rachel Elder, Christine Garey, Doug Hall, , Carmen Houlahan, Marie Laufiso, Andrew Whiley, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, David Benson-Pope and Mayor Aaron Hawkins (13). Against:          Cr Lee Vandervis (1). Abstained:    Nil The division was declared CARRIED by 13 votes to 1 Motion carried (PLA/2021/015)
Cr Andrew Whiley left the meeting at 2.36 pm.

12        Dunedin Parking Roadmap Work Plan
	The report presented a high-level work plan showing how the recommendations from the MRCagney Dunedin Parking Roadmap will be progressed during the 2022 calendar year.   The General Manager Infrastructure and Development (Simon Drew) responded to members’ questions.
Cr Houlahan left the room at 2.42 pm and returned to the room at 2.49 pm.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Committee: Notes the Dunedin Parking Roadmap Work Plan. Division That the Committee: Votes by division. For:                  Crs Sophie Barker, Rachel Elder, Christine Garey, Doug Hall, , Carmen Houlahan, Marie Laufiso, Jim O'Malley, Chris Staynes, Steve Walker, David Benson-Pope and Mayor Aaron Hawkins (11). Against:          Crs Jules Radich and Lee Vandervis (2). Abstained:    Nil The division was declared CARRIED by 11 votes to 2 Motion carried (PLA/2021/016)

13        2021 Annual Report to the Alcohol Regulatory and Licensing Authority
	The report detailed the Dunedin City Council, as a territorial authority, requirement to prepare and forward an annual report to the Alcohol Regulatory and Licensing Authority pursuant to section 199 of the Sale and Supply of Alcohol Act 2012. The Manager Governance (Clare Sullivan) and Alcohol Drug Gambling Advisor (Kevin Mechen) spoke to the report and responded to members’ questions.
	Moved (Cr David Benson-Pope/Cr Chris Staynes): That the Committee: Notes the 2021 Annual Report to the Alcohol Regulatory and Licensing Authority. Motion carried

14        Items for Consideration by the Chair

Cr Benson-Pope requested a report be presented to the appropriate Committee or Council around the implications of the change in legislation with regard urban intensification. Mayor Hawkins requested that planning related issues around live music discussions be considered into 2GP variation 3. Mayor Hawkins requested a progress update on traffic demand management work which was part of item 13 debate earlier in the meeting.

Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Planning and Environment Committee meeting - 21 September 2021 - Public Excluded	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.	.
C2  Confidential Actions from Resolutions at Planning and Environment Committee Meetings	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried

The meeting went into non-public at 3.15 pm and concluded at 3.16 pm.

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CHAIRPERSON