Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale Sports Complex, Sunnyvale, Dunedin on Thursday 18 November 2021, commencing at 2.30 pm





Scott Weatherall


Deputy Chairperson

Paul Weir




Christina McBratney

Keith McFadyen


John Moyle

Cr Jules Radich


Leanne Stenhouse





David Bainbridge-Zafar (Group Manager, Property Services)


Governance Support Officer                  Lynne Adamson




1          Public Forum

1.1       Public Forum - Funding Application


Rosie Davison spoke in support of her funding application.


2          Apologies

There were no apologies.


3          Confirmation of agenda



Moved (Scott Weatherall/Christina McBratney):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 21 October 2021


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the minutes of the Saddle Hill Community Board meeting held on 21 October 2021 as a correct record.

Motion carried


Part A Reports

6          Funding Application


Leanne Stenhouse withdrew from consideration of this item.

The Board considered a funding application from Rosie Davison for a $1,000.00 towards her attendance at a 10 day Youth Development Course on the Spirit of Adventure.  The application was considered under the criteria used for the Youth Ambassador Award scheme.


Moved (Keith McFadyen/Cr Jules Radich):

That the Board:


a)       Approves the funding application from Rosie Davison for $500.00  assistance towards the 10 day Youth Development Course on the Spirit of Adventure.

b)      Agrees that the conditions of the Youth Ambassador Award would apply.   

Motion carried (SHCB/2021/020)

7          Governance Support Officer's Report


A  report from Civic provided an update on activities relevant to the Board’s area including:

a)         Discretionary Fund

b)        2022/23 Annual Plan

c)         Updates from Council departments



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)    Notes the Governance Support Officer’s Report;

b)    Ratifies the Saddle Hill Community Board’s submission to Resource Consent application RM 20.280, Smooth Hill.

Motion carried (SHCB/2021/021)


8          Meeting Schedule


A schedule of meetings for 2022 was presented for consideration.  Following discussion it was agreed that the meeting dates would adopted with slight changes as follows:


·         Thursday 17 February 2022

·         Thursday 31 March 2022

·         Thursday 16 June 2022

·         Thursday 11 August 2022



Moved (Scott Weatherall/Christina McBratney):

That the Board:


Approves the updated meeting schedule for 2022. 

Motion carried (SHCB/2021/022)


9          Board Updates


Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included:

Keep Dunedin Beautiful

Christina McBratney provided an update on the activities of Keep Dunedin Beautiful.  She advised that Chorus had approved the painting of the chorus box at the corner of Brighton and Jeffcoates Roads.  The Board agreed on the artists and design and provision up to $300 of paint which included anti-graffiti paint for the project.



Delta Drive Basketball Court Project

Scott Weatherall commented on a recent update on installation of half basketball courts and queried why Delta Drive had not been included. 



Moved (Christina McBratney/Paul Weir):

That the Board:

a)       Approves up to $300 from the discretionary fund for the purchase of paint from Resene Paints for the chorus box project.

Motion carried (SHCB/2021/023)



Moved (Scott Weatherall/ Keith McFadyen):

That the Board:


b)      Notes the Board updates.

Motion carried


10        Chairperson's Report


The Chairperson (Scott Weatherall) provided an update on the following items of interest:

·         Otago Community Trust funding application

·         Smooth Hill Submission

·         Laybys – Brighton-Taieri Beach Road

·         Christmas on the Domain – this event has been cancelled

·         Brighton Domain - Safety Signs

·         Otokia Creek – the ORC had installed warning signs over toxicity.

·         Brighton Camp – this had been sold and long term tenants were required to leave by the end of February 2022.

·         Community Housing, Cole Street, Brighton – there were approximately six units due to be built on the site within three years.  The Board requested these be prioritised to help with tenants impacted by the closure of the Brighton Camp.

·         Brighton Gala Day – this would be held on 23 January 2022.

The Chair thanked departing staff members, Tom Dyer and in particular acknowledged the work involved with the challenges of the Ocean View drainage.  He then thanked David Bainbridge-Zafar for all his work supporting the Board and acknowledged gratitude for always following up on issues and reporting back to the Board.



Moved (Scott Weatherall/Keith McFadyen):

That the Board:


Notes the Chairperson’s update.

Motion carried


11        Councillor Update


Councillor Jules Radich provided an update on items of interest which included:

·         Speed Limit Bylaw

·         Representation Review

·         Three Waters

·         Library Fines

·         Community Housing

·         Waipori Fund

·         Taieri Mouth Multisport event held on Sunday 14 November 2021 – Cr Radich extended gratitude for the excellent organisation which led to a well run event and fun day out.

·         Covid Update and the upcoming traffic light system.


Moved (Cr Jules Radich/Scott Weatherall):

That the Board:


Notes the update from Cr Radich.

Motion carried




The Chair (Scott Weatherall) and members then shared their highlights on Board achievements completed or undertaken throughout the year. 


Mr Weatherall thanked the Board for their contribution and work throughout the year.



12        Items for Consideration by the Chair


There were no items notified for consideration by the Chair.




The meeting concluded at 3.25 pm.