Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 November 2021, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Mark O'Neill



Blair Dale

David Frew


Cr Mike Lord

Leeann McLew


Robin Thomas



Governance Support Officer                  Lauren McDonald




1          Public Forum

1.1       Public Forum - Update on  Community Garden


Cynthia Flanagan provide an update on the completion of the Tunnel House project in the Community Garden. She thanked the board for their financial support of the project.

                         The Board expressed their appreciation of the work being done at the community                          garden.


1.2       Public Forum - Middlemarch Swimming Club


James Hall, President of the Middlemarch Swimming Club spoke to the club’s funding application. He advised the instalment of electronic controls and sensors would reduce running costs and simplify the monitoring and management of the pool.


2          Apologies

            There were no apologies given.


3          Confirmation of agenda



Moved (Barry Williams/David Frew):

That the Board:


Confirms the agenda without addition or alteration


Motion carried



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Robin Thomas declared he was a member of the Strath Taieri Lions Club

Barry Williams and Leeann McLew both members of the Middlemarch Pool Committee



Moved (Cr Mike Lord/David Frew):

That the Board:


a)     Amends the Elected Members' Interest Register

b)     Amends the proposed management plan for Elected Members' Interests.

             Motion carried


5          Confirmation of Minutes

5.1      Strath Taieri Community Board meeting - 30 September 2021


Moved (David Frew/Leeann McLew):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 30 September 2021 as a correct record.

             Motion carried


Part A Reports

6          Project Fund


An application was received from the Middlemarch Swimming Club seeking funding of $2,500 towards the final instalment of electronics and sensors as part of pool heating project.



Barry Williams and Leeann McLew declared a conflict of interest as members of the Middlemarch Pool Committee.


Robin Thomas assumed the Chair for the item.



Moved (Cr Mike Lord/Robin Thomas):

That the Board:


a)     Approves the application funding request of $2,500 from the Middlemarch Swimming Club.

b)      Notes the project completion form from Grocotts Organic Garden Middlemarch.

Motion carried (STCB/2021/009)



Barry Williams resumed as Chair.


7          Middlemarch Flooding - March Creek


Robin Thomas spoke to the item and asked that the Otago Regional Council (ORC) provide to the Board the reports they verbally offered on the flood mitigation for March Creek at a previous meeting. 


Barry Williams advised he would write on behalf of the Board to the ORC to seek provision of the formal reports.


8          Governance Support Officers Report


The report informed the Board of activities relevant to the Board area including:

·        Project Fund balance of $10,000 as at 11 November 2021.

·        March Creek – Noted that staff will workshop with the Board in early 2022.

·        Station Master’s House – The Board requested information be provided by staff on the ownership of the railway buildings, including the goods shed and auxiliary buildings.

·        2022/23 Annual Plan – Discussion to be held to update the STCB Community Plan ahead of the Annual Plan meetings.


Moved (Cr Mike Lord/Robin Thomas):

That the Board:


a)     Notes the Governance Support Officers Report.

b)     Agrees not to make submission on the Keeping of Animals (Excluding Dogs) Bylaw.

Motion carried (STCB/2021/010)


9          Meeting Schedule


Moved (David Frew/Leeann McLew):

That the Board:


a)     Approves the Strath Taieri Community Board’s meeting schedule for 2022. 

Motion carried (STCB/2021/011)




10        Chairperson's Report


Barry Williams provided a verbal update on matters of interest to the Board including:

·         Oiling of rural roads after grading work complete. The Board requested staff provide a copy of the maintenance schedules and map locations used by contractors for grass mowing, grading and oiling of rural roads.

·         EV Charger -  The Board would like to see the area sealed around the EV charger and an update on the “No Parking” signs to be placed in this area.

·         Taieri Railway – The Board sought an update on the work being undertaken.

·         Gravel extraction – Barry Williams to follow up with ORC on the status of an open consent for the Middlemarch community, as discussed with ORC in 2016.



Moved (Robin Thomas/Barry Williams):

That the Board:

Send a letter of thanks to Tom Dyer for his support and hard work in relation to 3 Waters.


Motion carried



Moved (Barry Williams/Cr Mike Lord):

That the Board:  

             Note the Chairperson’s update

Motion carried


11        Council Activities


Cr Lord provided a verbal update on the Central Government’s mandated 3 Waters Reform.   He confirmed Council’s adoption of the Representation Review and that library fines were to be wiped by Council for overdue books.



Moved (Barry Williams/David Frew):

That the Board:


            Note the Councillor’s update.


Motion carried


12        Notification of Items for Consideration by the Chairperson


There were no items for consideration requested.


The meeting concluded at 6:00pm.