Toitū Otago Settlers Museum Board
MINUTES
Minutes of an ordinary meeting
of the Toitū Otago Settlers Museum Board held in the Auditorium,
Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Monday 08
November 2021, commencing at 9.30 am
PRESENT
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Chairperson
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Phil Dowsett
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Members
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Cr Rachel Elder
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Cr Carmen Houlahan
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Susan Schweigman
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Peter Smith
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IN ATTENDANCE
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Cam McCracken (Director - Dpag,
Toitū, Lan Yuan and Olveston)
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Governance Support Officer Rebecca
Murray
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1 Apologies
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An apology was received from
Cr Doug Hall.
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Moved (Phil Dowsett/Peter Smith):
That the Board:
Accepts the apology received from Cr Doug Hall.
Motion Carried
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2 Confirmation
of agenda
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Moved (Phil Dowsett/Cr Carmen Houlahan):
That the Board:
Confirms the agenda
without addition or alteration.
Motion Carried
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3 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Phil Dowsett/Cr Rachel Elder):
That the Board:
a) Notes the Elected or Independent Members' Interest Register; and
b) Confirms the proposed management plan for Elected or Independent
Members' Interests.
Motion Carried
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4 Confirmation
of Minutes
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4.1 Toitū
Otago Settlers Museum Board meeting - 27 September 2021
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Moved (Phil Dowsett/Cr Rachel Elder):
That the Board:
Confirms the minutes of the Toitū Otago Settlers Museum
Board meeting held on 27 September 2021 as a correct record.
Motion Carried
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Reports
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5 Toitū
Otago Settlers Museum and Lan Yuan Dunedin Chinese Garden Activity Report
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The report
covered the activities of Toitū Otago Settlers Museum (TOSM) and Lan
Yuan Dunedin Chinese Garden (Lan Yuan DCG) from 1 July 2021 to 30 September
2021.
The Director
– Dpag, Toitū, Lan Yuan and Olveston (Cam McCraken) spoke to the
report and responded to members’ questions.
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Moved (Phil Dowsett/Peter Smith):
That the Board:
Notes the Toitū
Otago Settlers Museum and Lan Yuan Dunedin Chinese Garden Activity Report for
the period 1 July 2021 to 30 September 2021.
Motion Carried
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6 Meeting
Schedule
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A report from
Governance provided a copy of the proposed schedule of meetings for 2022.
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Moved (Peter Smith/Susan Schweigman):
That the Board:
a) Removes the proposed
May 2022 meeting from the schedule; and
b) Approves the February,
April and July meeting schedule for 2022.
Motion Carried
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The meeting concluded at 10.16 am.
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CHAIRPERSON