Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

24 November 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Waikouaiti District Pony Club 4

1.2 Public Forum - Waitati Music Festival Inc 4

1.3 Public Forum - East Otago Blokes Shed Society Inc 4

1.4 Public Forum - Kāritane Bowling Club Inc 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Waikouaiti Coast Community Board meeting - 13 October 2021 10

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 BRCT Update 17

7 Transport Delivery Manager 19

8 Funding Applications 20

9 Meeting Schedule 2022 36

10 Governance Support Officer's Report 38

11 Community Plan 43

12 Chairperson's Report 44

13 Board Updates 45

14 Council Activities 46

15 Items for Consideration by the Chairperson 47

Waikouaiti Coast Community Board

24 November 2021

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Main Auditorium, East Otago Events Centre, Main Road, Waikouaiti on Wednesday 13 October 2021, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing)

Governance Support Officer Rebecca Murray

1 Public Forum

1.2 Public Forum – Mr Nick Oldham

Nick Oldham addressed the meeting regarding the trees on the road verge of his property. He advised he had contacted Council regarding the maintenance of the trees but had not had a satisfactory response. Mr Oldham also responded to members’ questions.

2 Apologies

An apology was received from Geraldine Tait.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Accepts the apology from Geraldine Tait.

Motion Carried

3 Confirmation of agenda

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda with the following addition to Item 10 – Funding Applications:

Waiputai Trust Funding Application

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock updated her register of interest to include that she is a Representative for Keep New Zealand Beautiful for Zone 6.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 23 June 2021

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 23 June 2021 as a correct record.

Motion Carried

Part A Reports

6 Otago Regional Council Update
	The Otago Regional Council Manager Transport (Garry Maloney) was in attendance to provide an update on bus services and bus shelters. He advised that a report to ORC seeking additional funding may be provided. Mr Maloney also responded to members’ questions.
7 Transport Delivery Manager
	The new Transport Delivery Manager (Ben Hogan) was scheduled to be in attendance to introduce himself to the Board but was unable to attend.

8 Waka Kotahi NZTA Update on Speed Control - Waikouaiti and Waitati
	The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance to provide an update on speed control for Waikouaiti main street and Waitati curve. Mr Brown also responded to members’ questions.

9 Waka Kotahi NZTA Update on 2021/22 Renewals Season
	The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance update the Board on key work sites being planned for the 2021/22 renewals season. They requested feedback from the Board on how best to engage with communities throughout the renewal season. Mr Brown also responded to members’ questions.

11 Governance Support Officer's Report
	The report informed the Board of activities relevant to the Board’s area, which included: Keeping of Animals (Excluding Dogs) and Birds Bylaw Review – Cr Jim O’Malley withdrew from this item. ORC Long Term Plan 2021/31 ORC Regional Public Transport Plan 2021/31 MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand Remuneration Authority 2021 Determination Representation Review Process for Written Reports and Board Updates Kerbside Collection and Resource Recovery Kāritane Spit and Sea Wall Cars Parking on Gravel Footpaths Correspondence What DCC is Currently Consulting On Roadworks Schedule DCC Updates
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the Governance Support Officer’s Report. Motion Carried
	Moved (Andy Barratt/Mark Brown): That the Board: Ratifies the submission to the ORC Long Term Plan 2021/31 retrospectively. Motion Carried
	Moved (Sonya Billyard/Mark Brown): That the Board: Ratifies the submission to the ORC Regional Public Transport Plan 2021/31 retrospectively. Motion Carried
	Moved (Sonya Billyard/Mandy Mayhem-Bullock): That the Board: Ratifies the submission to the MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand retrospectively. Motion Carried

1.1 Public Forum - Waitati Automated External Defibrillator 24/7

Katie Peppercorn from Waitati Automated External Defibrillator 24/7 addressed the meeting regarding their funding application. She provided a background of the need for a defibrillator, where it would be located, how it would be accessed and the fund raising to date. Ms Peppercorn also responded to members’ questions.

10 Funding Applications
	The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. An additional request from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub which was inadvertently left off the Board’s agenda.
	Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board: a) Ratifies the funding agreed via email to the Waikouaiti District Museum t/a Waikouaiti Coast Heritage Centre of $321.62 towards a morning tea for the formal opening of the Heritage Centre on Saturday 9 October retrospectively. b) Reimburses the Chairperson the sum of $321.62 being the cost of the agreed morning tea. Motion carried (WC/2021/050)

	Moved (Mark Brown/Sonya Billyard): That the Board: Approves the funding application from the Waitati Automated External Defibrillator 24/7 (Waitati A.E.D. 24/7) for $670.00 to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public. Motion carried (WC/2021/051)
	Moved (Andy Barratt/Sonya Billyard): That the Board: Approves the funding application from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub. Motion carried (WC/2021/052)

12 Community Plan
	There were no changes to Waikouaiti Coast Community Board Community Plan.

13 Chairperson's Report

A verbal report from the Chairperson was provided at the meeting, which included:

Cycleway Project – letter of support

Firefighting tanks

Kāritane foreshore

Walking track in Waikouaiti

Lead in water internal review

Warrington – Motor Caravan Association

Excursion Train Trust

Vegetation letter

Safety review of Beach St

Vaccine drive for super Saturday

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Notes the Chairperson’s report.

Motion Carried

14 Board Updates

Board members provided an update on activities and areas of responsibility, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the KDB AGM was held recently and that Christina McBratney from the Saddle Hill Community Board was now the Deputy Chair. She also advised that Clean Up Week was coming up soon.

Waikouaiti Recycling Centre Project

Andy Barratt advised that the capping of the landfill had begun and a second container was arriving on site soon. He advised that OneCoast was working on a Memorandum of Understanding with DCC and that composting onsite would require a resource consent.

Waikouaiti Plantation Replanting Project

Mark Brown advised that this is still progressing and that propagation into pots for next year’s projects was currently underway.

Assist Fund Recipients with Reporting Back

Alasdair Morrison advised that he had been working with a funding application which would be presented in November for a Blokes Shed.

Truby King Recreation Reserve Committee

Andy Barratt advised that the Hearing had been completed for the Reserve Management Plan which was still to be ratified at a Council meeting. He also advised the Botanical Society would replace the identification of the trees withing the reserve in November.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that there would be a series of zoom meetings for members regarding chairing at meetings, 3 waters water reform and working on improving communications.

North Coast Promotional Group

Mark Brown advised that negotiations were underway at the moment to proceed the website.

Moana Gow Pool

Andy Barratt advised that the AGM was held recently.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the updates.

Motion Carried

15 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

3 Waters Reform Review

2GP Hearings

Speed Limit Review

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the updates.

Motion Carried

16 Items for Consideration by the Chairperson

Items considered by the Chairperson for the next meeting.

Process for holding meetings under the different Covid-19 Alert Levels

Beach Street – Are all the resource consent conditions being met for the chicken farm

The meeting concluded at 7.33 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

24 November 2021

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund. As this is an administrative report only, the Summary of Considerations is not required.

Discretionary Fund

2 The Board has $8,573.38 available for the 2021/22 year.

3 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
13 October 2021	670.00	Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7.
13 October 2021	$435.00	Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub.
13 October 2021	$321.62	Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre.
Total	$1,426.62

Funding Request Applications

4 Waitati Music Festival Inc Society requested $800.00 towards the 10^th Waitati Music Festival being held on 5 March 2022 (Attachment A).

5 East Otago Blokes Shed Society Inc requested $1,200.00 towards the first six months workshop rent to undertake projects by men for the community (Attachment B).

6 Kāritane Bowling Club Inc requested $2,000.00 towards the installation of the new joinery for their clubroom’s kitchen upgrade (Attachment C).

7 Waikouaiti District Pony Club requested $2,000.00 towards rabbit proof fencing (Attachment D).

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from the Waitati Music Festival Inc Society.

b) Approves/declines the funding application from the East Otago Blokes Shed Society Inc.

c) Approves/declines the funding application from the Kāritane Bowling Club Inc.

d) Approves/declines the funding application from the Waikouaiti District Pony Club.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Waitati Music Festival Funding Application	22
⇩b	East Otago Blokes Shed Society Funding Application	24
⇩c	Kāritane Bowling Club Funding Application	25
⇩d	Waikouaiti District Pony Club Funding Application	29

Waikouaiti Coast Community Board

24 November 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Dunedin City Council 2022/23 Annual Plan

b) Keeping of Animals (excluding Dogs) and Birds Bylaw Submission

c) Dunedin District Wide Coastal Hazard Screening

d) What DCC is Currently Consulting On

e) Roadworks Schedule

f) DCC Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratify the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively.

Dunedin City Council 2022/23 Annual Plan

2 Work has commenced on the development of the 2022/23 draft Annual Plan (the draft plan). The draft Plan is an update of year two of the 10-year plan 2021-31. Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.

3 Council has sked staff to prepare a number of option reports as part of the development of the draft Plan. These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration. Decisions made on the option reports may result in new information to be included in the draft Plan. The decisions will also determine the nature and level of engagement that should be undertaken.

4 Community Boards will be updated on the annual plan process in early 2022.

Keeping of Animals (excluding Dogs) and Birds Bylaw Submission

5 Ratify the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively (Attachment A).

Dunedin District Wide Coastal Hazard Screening

6 Staff have advised that this work has been delayed and is on-going. They expect it to be completed around March/April 2022.

What DCC is Currently Consulting On

7 DCC is currently consulting on the following which may be of interest to the Board and the community:

8 St Clair – St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

9 For updates on District Plan changes

Information and the consultation process for the 2^nd Generation District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Roadworks Schedule

10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Waikouaiti Coast Community Board Keeping of Animals (excluding Dogs) and Birds Bylaw Submission	41

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 13 October 2021	10