Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 November 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing) and Ben Hogan (Manager Transport Delivery)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Public Forum - Waikouaiti District Pony Club

 

Joce Boyle and Linda Begg from the Waikouaiti District Pony Club addressed the meeting regarding their funding application.  They provided an overview of the club, the need for rabbit proof fencing and responded to members’ questions.

 

1.2       Public Forum - Waitati Music Festival Inc

 

Katie Peppercorn from the Waitati Music Festival Inc addressed the meeting regarding their funding application.  She provided an overview of the event and the Covid requirements for performers, stallholders and attendees, she also advised that a decision would be made mid-January 2022 with regards to if the event could still occur 5 March 2022 and if not a postponement date of 5 November 2022 with some smaller events during the year with the impending implementation of the Covid traffic light system.  Ms Peppercorn also responded to members’ questions.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Extends Public Forum.

Motion carried

 

 

1.4       Public Forum - Kāritane Bowling Club Inc

 

Bob Gibb from the Kāritane Bowling Club Inc addressed the meeting regarding their funding application.  He provided an overview of the club and the need to replace the kitchen joinery.  Mr Gibb also responded to members’ questions.

 

1.5       Public Forum – Community Response to Covid-19

 

Ruth Ferguson addressed the meeting regarding the community response to Covid-19.  She provided an overview of her concerns if people had to self-isolate how would they get groceries etc.  Ms Ferguson suggested access to funding and care packages would be beneficial for the community and responded to members’ questions.

 

1.3       Public Forum - East Otago Blokes Shed Society Inc

 

Bill Lang from East Otago Blokes Shed Society Inc addressed the meeting regarding their funding application. Mr Lang also responded to members’ questions.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Confirms the agenda with the following alteration:

 

Item 7 be taken before Item 6

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 13 October 2021

 

Moved (Mandy Mayhem-Bullock/Andy Barratt):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 13 October 2021 as a correct record.

Motion carried

    

Part A Reports

7          Transport Delivery Manager

 

The new Transport Delivery Manager (Ben Hogan) introduced himself to the Board and responded to members’ questions.

 

1.6       Public Forum – The Opera House Trust

 

Meteria Turei, Tania Turei and Sarah Williamson from The Opera House Trust addressed the meeting regarding their funding application.  They provided an overview of the trust and responded to members’ questions.

 

6          BRCT Update

 

Meteria Turei and Sarah Williamson from BRCT addressed the meeting to provide an update on a survey of housing and community issues in the wider Blueskin area being conducted from funding granted through the Place-Based Community Grant.  They also responded to members’ questions.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the update.

Motion carried

 

8          Funding Applications

 

The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Music Festival Inc funding application and withdrew from this item.

 

 

 

 

 

 

 

 

 

Moved (Mark Brown/Geraldine Tait):

That the Board:

Approves the funding application from the Waitati Music Festival Inc Society for $800.00 towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition:

Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022.

Motion carried (WC/2021/053)

 

 

 

Mandy Mayhem-Bullock returned to the meeting.

 

 

 

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

Approves the funding application from the East Otago Blokes Shed Society Inc. for $1,200.00 towards the first six months workshop rent.

Motion carried (WC/2021/054)

 

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

Approves the funding application from the Kāritane Bowling Club Inc. for $1,000.00 towards the installation of the new joinery for their Clubroom’s kitchen upgrade.

Motion carried (WC/2021/055)

 

 

 

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

Approves the funding application from the Waikouaiti District Pony Club $1,000.00 towards rabbit proof fencing.

Motion carried (WC/2021/056)

 

 

 

Moved (Geraldine Tait/Mark Brown):

That the Board:

Declines the funding application from The Opera House Trust.

Motion carried (WC/2021/057)

 

9          Meeting Schedule 2022

 

A report from Governance proposed 2022 meeting dates for the Waikouaiti Coast Community Board for approval.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Approves the 2022 meeting schedule for the Waikouaiti Coast Community Board.

Motion carried (WC/2021/058)

 

10        Governance Support Officer's Report

 

The report informed the Board of relevant activities in the Board’s area, which included:

Dunedin City Council 2022/23 Annual Plan

Keeping of Animals (excluding Dogs) and Birds Bylaw Submission

Dunedin District Wide Coastal Hazard Screening

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried

 

 

 

Moved (Mandy Mayhem-Bullock/Mark Brown):

That the Board:

Ratifies the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively.

Motion carried

 

11        Community Plan

 

There were no changes to the Waikouaiti Coast Community Board Community Plan.

 

12        Chairperson's Report

 

A verbal report from the Chairperson was provided at the meeting, which included:

 

Firefighting Tanks

Kāritane Spit

Bus Services

Excursion Train Trust – letter of support

Train to Waitati

Truby King Recreation Reserve Management Plan

Vegetation

Beach Street

Covid in General

Thank you to members

Merry Christmas

 

 

 

 

 

 

 

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Chairperson’s report.

Motion carried

 

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Ratifies the Excursion Train Trust letter of support retrospectively.

Motion carried

 

13        Board Updates

 

Board members to provide an update on activities and areas of responsibility, including:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that there is a video promoting Dunedin for the Keep New Zealand Beautiful awards.  The awards to be coordinated by what traffic light was in place.

 

Waikouaiti Recycling Centre Project

Geraldine Tait advised that there are now two containers on site, one donated by Port Otago.  MOU being signed soon.  Another part time coordinator is being sought.

 

Truby King Recreation Reserve Committee

Andy Barratt and Mark Brown advised that the new management plan had been resolved at a recent Council meeting.  Committee meetings would now commence.  A working bee had been conducted with members of the Otago Botanical Society.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that upskill training had been conducted for Chair and Deputy Chair’s.  Meetings were still being conducted via Zoom.  She also advised that following representation reviews around the country that some community board’s may no longer be around in areas of New Zealand.

 

North Coast Promotional Group

Mark Brown advised that this is up and running and now under private ownership.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the updates.

Motion carried

 

14        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

 

3 Waters Reform

Future Development Strategy Refresh

 

 

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the Updates.

Motion carried

 

15        Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson for the next meeting.

 

An item for the February 2022 meeting – Introducing Major Andy McKenzie-Everitt who is the new Emergency Management Advisor for Dunedin City.

 

 

The meeting concluded at 8.22 pm.

 

 

 

..............................................

CHAIRPERSON