West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 November 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport) and Ben Hogan (Transport Delivery Manager)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Graeme Wall

Graeme Wall addressed the meeting concerning the port environment and the Port Noise Liaison Committee.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda with the following addition or alteration

Item 10 – Chairperson’s Report to be taken after Item 6.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Ange McErlane provided an update to her register of interest.

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 20 October 2021

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record.

Motion carried (WHCB/2021/025)

    

Part A Reports

6          Transport Delivery Manager

 

The Transport Delivery Manager (Ben Hogan) introduced himself and provided an overview of his role.

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest relevant to the Board’s area which included:

·               Ajax Street, Port Chalmers.  Ms Griffin provided an update on an on-site meeting that she had with staff regarding the Sycamore Trees on Ajax Street.  Following discussion, it was agreed that Ms Griffin and Councillor Walker would liaise with staff and provide updates to the Board.

·               Representation Review.

·               West Harbour Community Board Community Awards.  Ms Griffin congratulated Mr Eddy and Ms Rushton on the fantastic work that they had done which made the event very  successful.

·               Relocation of the Bus Stop.  Mr Johnson advised that he had attended an on-site meeting with staff and some elected members regarding the proposed relocation of the bus stop.  He commented that the bus stop would remain in its current position until a recommendation had been made to Council.

 

Moved (Cr Steve Walker/Kristina Goldsmith):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

7          Meeting Schedule

 

A report from Civic provided proposed 2022 meetings dates for the West Harbour Community Board for approval. 

Following discussion, it was agreed that the meeting scheduled for 8 June 2022 would be moved to either 1 June or 15 June.

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

 

a)     Approves the 2022 meeting schedule for the West Harbour Community Board with the amendment as agreed.

Motion carried (WHCB/2021/026)

 

8          Governance Support Officers Report

 

A report  from Civic provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Dunedin City Council 2022/23 Annual Plan

·        Dunedin District Wide Coastal Hazard Screening

 

 

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried

 

9          Board Updates

 

Port Noise Liaison Committee

Jacque Ruston advised that she had been unable to attend the committee meeting which had been held via zoom due to internet connectivity.  It was agreed that Kristina Goldsmith would be the alternate Board Representative.

 

Ravensdown Community Liaison Group

Trevor Johnson advised that there was no update

 

Keep Dunedin Beautiful

Duncan Eddy (Board representative) advised that he was an apology for the last Keep Dunedin Beautiful meeting.

 

Otago Access Radio

Duncan Eddy provided an update on the items that he had discussed during the Board’s session which included Community Projects and Te Ngaru speed bumps.

 

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin advised that a gardening maintenance day was scheduled for Sunday.

 

Aramoana Liaison

Ange McErlane commented that there had been discussion between the parties on the proposed toilets.

 

Vision Port Chalmers

Ange McErlane provided an update which included the Port Chalmers Seafood Festival.

 

Community Awards

Duncan Eddy and Jacque Ruston provided an update on the Community Awards function and commented that they had received positive feedback from the community.

 

Following discussion it was agreed to add the following Board Updates:

 

Education Liaison – Kristina Goldsmith;

Long Beach and Purakaunui Amenities Society –Jacque Ruston; and

Police Matters – Trevor Johnson

 

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Notes the Board updates

Motion carried

 

 

11        Council Activities

 

Councillor Steve Walker provided an update on matters of interest which included:

 

·           Representation Review;

·           COVID Planning;

·           3 Waters Reform

·           The removal of the Overdue Library Book Charges

 

 

Moved (Cr Steve Walker/ Francisca Griffin):

That the Board:

 

a)     Notes the Council Activities update.

Motion carried

 

12        Items for Consideration by the Chair

 

There were no items for consideration.

 

 

             

 

Resolution to exclude the public

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  West Harbour Community Board meeting - 20 October 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (WHCB/2021/027)

 

 

The meeting moved into non-public at 6.49 pm and concluded at 6.51 pm.

 

 

 

 

..............................................

CHAIRPERSON