Attachments of Council

Council

22 February 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 14 December 2021, commencing at 10.06 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O’Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Clare Sullivan (Manager Governance), Jessie Wu (Policy Analyst)

Governance Support Officer Lynne Adamson

1 Public Forum

Rod Rust presented and spoke to a petition on behalf of the local businesses of St Clair Esplanade, to request that the DCC repair the St Clair Poles back to the groyne it was before any further money was spent on other coastal work.

Mr Rust responded to questions.

2 Apologies

There were apologies from Crs Doug Hall and Lee Vandervis.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Accepts the apologies from Crs Doug Hall and Lee Vandervis.

Motion carried

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda with the following addition:

That Item 20 – Approval to Grant Electricity Easement to Aurora Energy Ltd – Part Mosgiel Memorial Park be received and considered at the Council agenda that in terms of section 46 A (7) of LGOIMA why the report was not included in the agenda is that it was not available at the time the agenda was prepared

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interests.

Motion carried

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 27 October 2021

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 27 October 2021 as a correct record.

Motion carried

5.2 Ordinary Council meeting - 23 November 2021

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 23 November 2021 as a correct record.

Motion carried

5.3 Ordinary Council meeting - 7 December 2021

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 07 December 2021 as a correct record.

Motion carried

6 Minutes of Community Boards

6 Mosgiel-Taieri Community Board - 15 September 2021

Moved (Cr Carmen Houlahan/Cr Jim O'Malley):

That the Council:

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 15 September 2021.

Motion carried

7 Saddle Hill Community Board - 21 October 2021

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 21 October 2021.

Motion carried

8 Strath Taieri Community Board - 30 September 2021

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Strath Taieri Community Board meeting held on 30 September 2021.

Motion carried

9 Waikouaiti Coast Community Board - 23 June 2021

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 23 June 2021.

Motion carried

10 Waikouaiti Coast Community Board - 13 October 2021

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 13 October 2021.

Motion carried

11 West Harbour Community Board - 11 August 2021

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Council:

Notes the minutes of the West Harbour Community Board meeting held on 11 August 2021.

Motion carried

12 West Harbour Community Board - 20 October 2021

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Council:

a) Notes the public minutes of the West Harbour Community Board meeting held on 20 October 2021

b) Takes Part C items of the minutes of the West Harbour Community Board held on Wednesday, 20 October 2021, in the non-public part of the meeting.

Motion carried

13 Otago Peninsula Community Board - 16 September 2021

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 16 September 2021.

Motion carried

14 Otago Peninsula Community Board - 14 October 2021

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 14 October 2021.

Motion carried

Reports

15 Strategic Framework Refresh Update
	A report from the Executive Leadership Team updated Council on the progress of the Strategic Framework Refresh.
	The Chief Executive Officer (Sandy Graham) and Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira spoke to the report and responded to questions.
	Moved (Cr Sophie Barker/Cr Chris Staynes): That the Council: Notes the Strategic Framework Refresh update. Motion carried (CNL/2021/217)

16 Residents' Opinion Survey 2020/21 Results
	A report from the Executive Leadership Team and Community and Planning provided a summary of the annual results of the 2020/21 Residents’ Opinion Survey.
	The Chief Executive Officer (Sandy Graham), Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Policy Analyst (Jessie Wu) spoke to the report and responded to questions.
Cr Rachel Elder left the meeting at 11.33 am and returned at 11.35 am.
	Moved (Mayor Aaron Hawkins/Cr Marie Laufiso): That the Council: Notes the annual results of the 2020/21 Residents’ Opinion Survey. Motion carried (CNL/2021/218)

17 Dunedin City Council's Letter of Expectations for Dunedin City Holdings Limited and Group
	A report from the Office of the Chief Executive provided a draft Letter of Expectations for the Dunedin City Holdings Limited Board.
During discussion Cr Carmen Houlahan left the meeting at 11.49 am and returned at 11.51 am and Cr Christine Garey left the meeting at 11.52 am and returned at 11.55 am.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Sophie Barker/Cr Chris Staynes): That the Council: a) Approves the draft Letter of Expectations to the Board of Dunedin City Holdings Limited on behalf of the Council as Shareholder. b) Authorises the CEO to make any changes to the Letter of Expectations following Council’s feedback. c) Authorises the Mayor to sign the Letter of Expectations on behalf of the Council as Shareholder. Motion carried (CNL/2021/219)

18 Financial Result - Period Ended 31 October 2021
	A report from Finance provided financial results for the period ended 31 October 2021 and the financial position as at that date.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Cr Rachel Elder): That the Council: Notes the Financial Performance for the period ended 31 October 2021 and the Financial Position as at that date. Motion carried (CNL/2021/220)

Moved (Mayor Aaron Hawkins/Cr Chris Staynes)

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.12 pm and reconvened at 1.00 pm

19 Dunedin City Council Annual Report for the year ended 30 June 2021
	A report from the Executive Leadership Team sought approval and adoption of the Annual Report for the Dunedin City Council for the financial year ended 30 June 2021.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Chris Staynes): That the Council: a) Approves the Dunedin City Council Annual Report for the financial year ended 30 June 2021. b) Delegates the Chief Executive the authority to make any minor editing required to the approved Annual Report for the year ended 30 June 2021. c) Authorises the Mayor and Chief Executive to sign the Statement of Compliance and Responsibility on behalf of Council. d) Authorises the Mayor and Chief Executive to sign the Letter of Representation to the auditor on behalf of Council. e) Receives the Audit Report on the Annual Report for the year ended 30 June 2021; and f) Adopts the audited Annual Report for the year ended 30 June 2021. Motion carried (CNL/2021/221)

20 Approval to Grant Electricity Easement to Aurora Energy Ltd - Part Mosgiel Memorial Park

A report from Parks and Recreation sought approval for an application by Aurora Energy Limited for the grant of an electricity easement over part of Mosgiel Memorial Park.

The General Manager Community Services (Simon Pickford) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

a) Grants, as administering body of the Mosgiel Memorial Park, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over part of the Mosgiel Memorial Park (Record of Title 296322).

b) Decides the criteria for exemption from public notification has been met.

c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over part of Mosgiel Memorial Park (Record of Title 296322)..

Motion carried (CNL/2021/222)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 27 October 2021 - Public Excluded	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	.
C2 Ordinary Council meeting - 23 November 2021 - Public Excluded	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	.
C3 Ordinary Council meeting - 7 December 2021 - Public Excluded	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege.	.
C4 West Harbour Community Board - 20 October 2021 - Public Excluded		.
C5 Community and Community Events Sector Representatives; DCC Grants Subcommittee	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	Personal information about individuals is included within the report..
C6 Programme Business Case update	S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting to enable members of the public to leave.

Motion carried

The meeting moved into confidential at 1.30 pm and concluded at 4.27 pm.

..............................................

MAYOR

Council

22 February 2022

Council Annual Plan

MINUTES

Minutes of an ordinary meeting of the Annual Plan Council held via zoom audio visual link on Monday 31 January 2022, commencing at 9.03 am and Tuesday 1 February 2022, commencing at 9.05 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin) and Simon Pickford (General Manager Community Services), Claire Austin (General Manager Customer and Regulatory), Scott MacLean (Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions), Carolyn Allan (Senior Management Accountant), Jeanine Benson (Group Manager Transport), Anna Nilsen (Group Manager, Property Services), Kate Milton (Manager Housing), Sharon Bodeker (Corporate Planner) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda with the following alteration:

That Item 27 – Annual Plan Budget Update – Governance and Support Services be taken after Item 23 – Annual Plan Budget Update – Economic Development.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Andrew Whiley advised of changes to be recorded on his Interest Register.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interests.

Motion carried

Part A Reports

5 CEO Overview Report - Annual Plan 2022/23
	A report from the Executive Leadership Team provided an overview of the budgets to be included in the draft 2022/23 Annual Plan which was an update of year two of the 10 year plan 2021-31.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council: a) Adopts the draft 2022/23 operating budget for the DCC overall. Motion carried (CAPCC/2022/001)
	Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council: b) Notes that any resolution made in this meeting related to the 2022/23 Annual Plan reports may be subject to further discussions and decision by the meeting. Motion carried (CAPCC/2022/002)

6 Annual Plan Budget Update - Reserves and Recreational Facilities
	A report from Parks and Recreation provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Reserves and Recreational Facilities Group.
	The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
	Moved (Cr Jules Radich/Cr Christine Garey): That the Council: a) Approves the draft 2022/23 operating budget for the Reserves and Recreational Facilities Group. b) Approves the draft 2022/23 fees and charges schedules for Reserves and Recreational Facilities. Motion carried (CAPCC/2022/003)

Moved (Mayor Aaron/Cr Steve Walker):

That the Council:

Adjourns the meeting for 15 minutes.

Motion carried

The meeting adjourned at 10.52 am and reconvened at 11.12 am.

7 Options for a sports hub at Logan Park
	A report from Parks and Recreation responded to a Council resolution which requested options for the establishment of a sports administration hub at Logan Park and summarised the associated work with Sport Otago, Tennis Otago, the Otago Polytechnic, and other stakeholders to date.
	The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council: a) Requests staff prioritise the development of a Reserve Management Plan for Logan Park in order to inform the potential development of a sports hub. Motion carried (CAPCC/2022/004)
8 Destination Playspaces Options Report
	A report from Parks and Recreation responded to a Council resolution which requested options for the development of a new destination playspace.
	The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 12.20 pm and reconvened at 1.06 pm.
	Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council: Requests a report in time for Annual Plan 2022/23 deliberations, looking at resourcing options for the development of concept and community engagement plans for destination playspaces, including: a) a single site development on council owned land; and b) a distributed network of investment across three sites. Division The Council voted by division: For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (12). Against: Crs Jules Radich, Lee Vandervis and Andrew Whiley (3). Abstained: Nil The division was declared CARRIED by 12 votes to 3 Motion carried (CAPCC/2022/005)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 1.42 pm and reconvened at 1.45 pm

9 Proposal for the development of a covered winter cricket training facility
	A report from Parks and Recreation summarised work to date with Otago Cricket Association in response to their submission to the Council’s 2021/31 10 Year Plan in which they requested permission to construct a winter training facility on Council Land.
	The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Council: a) Notes the report and ongoing positive discussions with the Otago Cricket Association regarding the development of a covered winter cricket training facility. b) Notes that a number of sites were assessed, and Tonga Park is the Otago Cricket Association’s preferred location. c) Notes that further consultation needs to be undertaken with affected parties if Tonga Park is progressed as the preferred site. d) Notes that the proposed development and its ongoing maintenance will come at no cost to Council. Motion carried (CAPCC/2022/006)

10 Annual Plan Budget Update - Waste Management
	A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Waste Management Group.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Chris Staynes): That the Council: a) Approves the draft 2022/23 operating budget for the Waste Management Group. b) Approves the draft 2022/23 fees and charges schedules for Waste Management. Motion carried (CAPCC/2022/007)
11 Kerbside Collection - Update on pay as you throw technology
	A report from Waste and Environmental Solutions provided an update on the development of Pay As You Throw technology (PAYT) as part of the 2022-23 Annual Plan process.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Steve Walker): That the Council: Notes the report ‘Kerbside collection – update on pay as you throw technology’. Motion carried (CAPCC/2022/008)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Extends the meeting beyond 6 hours.

Motion carried

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Adjourns until 3.00 pm.

Motion carried

The meeting adjourned at 2.42 pm and reconvened at 3.03 pm.

12 Funding Options - Kerbside Collection Service
	A report from Finance provided the options for both flat and progressive targeted rates to fund the new kerbside collection service approved at the 2021 Council 10 year plan meeting.
	The Chief Financial Officer (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions. The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 3.12 pm and reconvened at 3.17 pm.
	Moved (Cr Mike Lord/Mayor Aaron Hawkins): That the Council: Requests in time for the next Annual Plan 2023/24, a report outlining options for both flat and progressive targeted rates for the kerbside collection service. Motion carried (CAPCC/2022/009)

13 Annual Plan Budget Update - Regulatory Services
	A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Regulatory Services Group.
	The General Manager Customer and Regulatory (Claire Austin) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr David Benson-Pope): That the Council: a) Approves the draft 2022/23 operating budget for the Regulatory Services Group. b) Approves the draft 2022/23 fees and charges schedules for Regulatory Services. Motion carried (CAPCC/2022/010)

The Mayor advised that due to staff availability, Items 17, 18 and 19 would be taken before Item 14 when the meeting reconvened.

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

Adjourns the meeting and reconvenes at 9.00 am on Tuesday 1 February 2022.

Motion carried

The meeting adjourned at 3.27 pm and reconvened at 9.05 am on Tuesday 1 February 2022

17 Annual Plan Budget Update - 3 Waters
	A report from 3 Waters provided an overview of the operating expenditure (opex) budgets for the draft 2022/23 Annual Plan year for the 3 Waters Group.
	The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Jules Radich): That the Council: a) Approves the draft 2022/23 operating budget for the 3 Waters Group. b) Approves the draft 2022/23 fees and charges schedules for 3 Waters. Motion carried (CAPCC/2022/011)

18 Annual Plan Budget Update - Roading and Footpaths
	A report from Transport provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Roading and Footpaths Group.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Rachel Elder): That the Council: a) Approves the amended draft 2022/23 operating budget for the Roading and Footpaths Group. b) Approves the amended draft 2022/23 fees and charges schedules for Roading and Footpaths. Motion carried (CAPCC/2022/012)

19 Dunedin Urban Cycleways Programme

Cr Doug Hall withdrew from this item.

A report from Transport presented options for delivering projects within the 10 Year Plan 2021-31 Dunedin Urban Cycleways programme.

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 10.28 am and reconvened at 10.48 am.

Members conveyed their thanks to the Tunnels Trust for all their work.

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Council:

Amends the timing and approves a $11.4m increase to Dunedin Urban Cycleways budget to deliver the Tunnels Trail from Mosgiel to Dunedin.

Division

The Council voted by division:

For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against: Cr Lee Vandervis (1).

Abstained: Nil

The division was declared CARRIED by 13 votes to 1

Motion carried (CAPCC/2022/013)

14 Annual Plan Budget Update - Property Services
	A report from Property provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Property Group.
	The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council: a) Approves the draft 2022/23 operating budget for the Property Group. b) Approves the draft 2022/23 fees and charges schedules for Property. Motion carried (CAPCC/2022/014)

15 Proposed New DCC Community Housing Policy 2022
	A report from Property presented the draft Dunedin City Council Community Housing Policy 2022 for consideration.
	The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) and Manager Housing (Kate Milton) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Council:

Adopts the draft DCC Community Housing Policy 2022.

Division

The Council voted by division:

For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against: Nil

Abstained: Nil

The division was declared CARRIED by 14 votes to 0

Motion carried (CAPCC/2022/015)

16 Sims Building
	A report from Property provided an update for Council on the building at 2 Beach Street, Port Chalmers, known as the Sims Building, and the work done with the Port Chalmers Foundry Trust (‘The Trust’) since 10 Year Plan 2021-2031 deliberations in May 2021.
	The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr Christine Garey): That the Council: Notes the Sims Building Update Report. Motion carried (CAPCC/2022/016)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.16 pm and Cr Doug Hall left the meeting.

The meeting reconvened at 1.04 pm.

20 Annual Plan Budget Update - Galleries, Libraries and Museums
	A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Galleries, Libraries and Museums Group.
	The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions.
	Moved (Cr Carmen Houlahan/Cr Christine Garey): That the Council: a) Approves the draft 2022/23 operating budget for the Galleries, Libraries and Museums Group. b) Approves the draft 2022/23 fees and charges schedules for Galleries, Libraries and Museums. Motion carried (CAPCC/2022/017) with Cr Lee Vandervis recording his vote against

21 Annual Plan Budget Update - Community and Planning
	A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Community and Planning Group. The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions.
	Moved (Cr Marie Laufiso/Cr David Benson-Pope): That the Council: c) Approves the draft 2022/23 operating budget for the Community and Planning Group. Motion carried (CAPCC/2022/018) with Cr Lee Vandervis recording his vote against
	Moved (Cr Marie Laufiso/Cr David Benson-Pope): That the Council: b) Approves the draft 2022/23 fees and charges schedules for Community and Planning. Motion carried (CAPCC/2022/019)

22 Additional Support for Task Force Green
	A report from Community and Planning presented options for additional support for the Task Force Green scheme following a request from Council in May 2021. The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.
	Moved (Cr Sophie Barker/Cr Marie Laufiso): That the Council: Increase the value of vouchers provided to eligible Task Force Green volunteers to $25.00 from 1 July 2022. With the leave of the meeting the motion was amended to $30.00 from 1 July 2022. Motion carried (CAPCC/2022/020)
	Moved (Cr Sophie Barker/Cr Marie Laufiso): That the Council: Increase the value of vouchers provided to eligible Task Force Green volunteers to $30.00 from 1 July 2022. Motion carried (CAPCC/2022/021)
23 Annual Plan Budget Update - Economic Development
	A report from Enterprise Dunedin provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Economic Development Group.
	The Manager Enterprise Dunedin (John Christie) spoke to the report and responded to questions.
	Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Approves the draft 2022/23 operating budget for the Economic Development Group. b) Approves the draft 2022/23 fees and charges schedules for Economic Development. Motion carried (CAPCC/2022/022)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 2.19 pm and reconvened at 2.41 pm.

27 Annual Plan Budget Update - Governance and Support Services
	A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Governance and Support Services Group.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: a) Approves the draft 2022/23 operating budget for the Governance and Support Services Group. Motion carried (CAPCC/2022/023) with Cr Lee Vandervis recording his vote against

	Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: b) Approves the draft 2022/23 fees and charges schedules for Governance and Support Services. Motion carried (CAPCC/2022/024)
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: c) Asks Dunedin City Holdings Ltd to work with Dunedin Venues Management Ltd to develop options for a ticket levy on touring productions, the revenue from which would be used to support local music venues in time for the deliberations meeting in May 2022. Division The Council voted by division: For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CAPCC/2022/025)

24 2022-23 Rating Method
	A report from Finance advised that the draft budget as presented for 2022-23 proposed an overall increase in rates of 6.5%.
	The Chief Financial Officer (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried with Cr Lee Vandervis recording his vote against The meeting adjourned at 3.46 pm and reconvened at 3.59 pm. Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 4.03 pm and reconvened at 4.05 pm.
	Moved (Cr Jules Radich/Cr Lee Vandervis): That the Council, for the purposes of the draft budget: a) Approves an increase in the community services targeted rate for the 2022-23 year of $3.00 to $105.00 including GST. b) Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2022‑23 year by 3.0%. c) Approves the current rating method for the setting of all other rates for the 2022-23 year. Division The Council voted by division: For: Crs Jules Radich and Lee Vandervis (2). Against: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Aaron Hawkins (12). Abstained: Nil The division was declared LOST by 12 votes to 2
	Moved (Cr David Benson-Pope/Cr Marie Laufiso): That the Council: a) Approves an increase in the community services targeted rate for the 2022-23 year of $1.50 to $103.50 including GST. b) Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2022‑23 year based on the June 2021 Local Government Cost Index of 1.4%. c) Approves the current rating method for the setting of all other rates for the 2022-23 year. Motion carried (CAPCC/2022/026) with Crs Carmen Houlahan, Jules Radich and Lee Vandervis recording their vote against

25 Assistance to Ratepayers on Limited or Fixed Incomes
	A report from Corporate Policy discussed the options available for providing assistance to ratepayers on limited or fixed incomes.
	The Chief Financial Officer (Gavin Logie) and Corporate Planner (Sharon Bodeker) spoke to the report and responded to questions.
Cr Sophie Barker left the meeting at 4.30 pm.
	Moved (Cr Jim O'Malley/Cr Christine Garey): That the Council: Notes the Assistance to Ratepayers on Limited or Fixed Incomes report. Motion carried (CAPCC/2022/027)

26 Proposed Event Road Closures for February 2022
	A report from Transport recommended Council approve the temporary closure of roads for events to be held in February 2022.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Jim O'Malley): That the Council: Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974: Motorsport Hillclimb, Scroggs Hill Road Sunday, 20 February 2022, 9:00am until 5:00pm: · Scroggs Hill Road, from 85 Scroggs Hill Road to the intersection with Bush Reserve Road. Motion carried (CAPCC/2022/028)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 SIMS Building - Confidential attachment

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Motion carried (CAPCC/2022/029)

The meeting moved into non-public at 4.37 pm and concluded at 4.47 pm

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MAYOR