Attachments of Council

Council

29 March 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the via zoom audio visual link on Tuesday 22 February 2022, commencing at 9.00 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Claire Austin (General Manager Customer and Regulatory). Alasdair Morrison (Chairperson, Waikouaiti Coast Community Board), Ross Tanner (Consultant), Tom Simons-Smith (Coastal Specialist), Jinty MacTavish (Principal Policy Advisor Sustainability), Scott Campbell (Policy Analyst), Ros MacGill (Manager Compliance Solutions), Simon Spiers (Team Leader Regulation Management) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Public Forum - 3 Waters Reform

Mayor Dan Gordon, Waimakariri District Council spoke on behalf of the Communities 4 Local Democracy and the 3 Waters Reform.

Mayor Gordon responded to questions.

1.2 Public Forum - 3 Waters Reform

Gabrielle Huria, Te Titirei/Chief Executive Te Kura Taka Pini Ltd spoke on behalf of Te Kura Taka Pini is Te Rūnanga o Ngāi Tahu freshwater team on the 3 Waters Reform.

Ms Huria responded to questions.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Extends the public forum.

Motion carried

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interests.

Motion carried

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 14 December 2021

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 14 December 2021 as a correct record.

Motion carried

5.2 Ordinary Council Annual Plan meeting - 31 January 2022

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council Annual Plan meeting held on 31 January 2022 as a correct record.

Motion carried

Reports

6 Actions From Resolutions of Council Meetings

A report from Civic provided an update on the progress on implementing resolutions made at Council meetings.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried

7 Council Forward Work Programme
	A report from Corporate Policy provided the updated forward work programme for the 2021-2022 year.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Notes the updated Council forward work programme.

Motion carried

8 Review of the Waikouaiti, Karitane and Hawksbury Village Water Response - Final Report
	Mr Alasdair Morrison, Chairperson, Waikouaiti Coast Community Board joined the meeting for questions and discussion of this item. A report from the Office of the Mayor presented the results of Mr Tanner’s independent “Review of the Waikouaiti, Karitane and Hawksbury Village Water Response”.
	Mr Ross Tanner, Consultant provided an overview on his report and responded to questions.
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 10.22 am and reconvened at 10.40 am.
	The Mayor thanked Mr Tanner for his report and the Chair and members of the Waikouaiti Coast Community Board for their work and support of the local community.
	Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Notes the “Review of the Waikouaiti, Karitane and Hawksbury Village Water Response” report and the progress staff had made in the implementation of the recommendations. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2022/001)

9 St Clair - St Kilda Coastal Plan
	A report from 3 Waters summarised the process undertaken to develop the Whakahekerau – Rakiātea Rautaki Tai, St Clair – St Kilda Coastal Plan and sought adoption of the plan by Council.
	The General Manager Infrastructure and Development (Simon Drew) and Coastal Specialist (Tom Simons-Smith) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: Adopts the St Clair – St Kilda Coastal Plan. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2022/002)

10 Engagement on the 2022/23 Annual Plan
	A report from Corporate Policy provided an update of year two of the 10 year plan 2021-31.
	The Chief Executive Officer (Sandy Graham) and Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira spoke to the report and responded to questions.
	Moved (Mayor Aaron Hawkins/Cr Jim O'Malley): That the Council: Approves the recommended engagement approach as outlined in this report. Motion carried (CNL/2022/003)

Moved Mayor Aaron Hawkins/Cr Christine Garey

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.29 pm and reconvened at 1.22 pm.

11 Zero Carbon City Plan: Interim guiding Principles and Stages of Work
	A report Corporate Policy and Civic set out proposed interim working principles for the Zero Carbon work programme.
	The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Principal Policy Advisor Sustainability (Jinty MacTavish) spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr Chris Staynes): That the Council: a) Approve the proposed interim working principles for the Zero Carbon work programme. b) Note the proposed approach to creating the emissions reduction plan for Dunedin city. Motion carried (CNL/2022/004) with Cr Lee Vandervis recording his vote against

12 Proceeds from the Sale of Assets
	A report from Corporate Policy asked Council to consider the options to apply to proceeds from the sales of two properties, the Dowling Street Carpark site and a High Street Housing Unit.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Steve Walker): That the Council: a) Invests the sales proceeds of $3.000 million from the Dowling Street Carpark into the Waipori Fund. b) Repays $675,000 of debt using the sales proceeds from the High Street Housing unit A2, 7 Montpellier Street. c) Invests the remaining $50,000 of sales proceeds from the High Street Housing unit A2, 7 Montpellier Street into the Waipori Fund. Motion carried (CNL/2022/005)

13 DCC submission: improving the protection of drinking water sources
	A report from 3 Waters sought approval of a submission to the Ministry for the Environment (MfE) on proposed amendments to the Resource Management (National Environmental Standards for Sources of Human Drinking Water) Regulations 2007 (NES-DW).
	The General Manager Infrastructure and Development (Simon Drew) and Policy Analyst (Scott Campbell) spoke to the report and responded to questions.
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Extends the meeting beyond 6 hours Motion carried
	Moved (Cr Jim O'Malley/Cr Rachel Elder): That the Council: a) Approves, the DCC submission to the Ministry for the Environment with the inclusion of forestry and drinking water catchment and the naming of approved fire retardants that are low risk to drinking water supplies list. b) Authorises the Mayor or his delegate to speak to the DCC submission at any hearing on the proposals. c) Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language. Motion carried (CNL/2022/006) with Cr Lee Vandervis recording his vote against

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 2.52 pm and reconvened at 3.14 pm.

14 Regulatory Subcommittee recommendations on the proposed parking changes-December 2021
	A report from Transport presented the recommendations of the Regulatory Subcommittee on proposed minor changes or clarifications to current parking restrictions, and corrections to the parking controls database of the Dunedin Traffic Parking Bylaw 2010.
	The Chairperson, Regulatory Subcommittee (Cr Andrew Whiley) spoke to the recommendations of the subcommittee. The General Manager Infrastructure and Development (Simon Drew) and Team Leader Regulation Management (Simon Spiers) responded to questions.
	Moved (Cr Andrew Whiley/Cr Steve Walker): That the Council: a) Notes that the Subcommittee has considered feedback from consultation on the proposed changes to parking restrictions b) Adopts the recommended minor changes, clarifications and corrections to the parking controls that are shown in the December 2021 update of the GIS database, https://tinyurl.com/ParkingDecember2021 c) Notes that all parking restrictions previously approved by Council remain unchanged. Motion carried (CNL/2022/007) with Cr Lee Vandervis recording his vote against

15 Regulatory Subcommittee recommendations on Keeping of Animals (excluding Dogs) and Birds Bylaw review
	A report from Customer and Regulatory and the Executive Leadership Team presented the recommendation of the Regulatory Subcommittee on the proposed Keeping of Animals Bylaw following a review.
	The Chairperson, Regulatory Subcommittee (Cr Andrew Whiley) spoke to the recommendations of the subcommittee. The General Manager Customer and Regulatory (Claire Austin) and Manager Compliance Solutions (Ros MacGill) responded to questions.
	Moved (Cr Andrew Whiley/Cr Rachel Elder): That the Council: a) Notes that the Regulatory Subcommittee has heard and considered submissions on the Keeping of Animals (excluding Dogs) and Birds Bylaw review. b) Makes the Keeping of Animals Bylaw which includes Option One for managing rooster issues – Option One was to ban keeping of roosters from residential zone areas unless written permission from Council. c) Approves a date of effect for the Keeping of Animals Bylaw of 1 July 2022. d) Revokes the Keeping of Animals (excluding Dogs) and Birds Bylaw from 1 July 2022. Motion carried (CNL/2022/008)
16 Notice of Motion 3 Waters
	In accordance with Standing Order 26.1, a Notice of Motion was received from Cr Andrew Whiley.
	Moved (Cr Andrew Whiley/Cr Jules Radich): That the Council: Joins the Communities 4 Local Democracy with other Councils around New Zealand, such as Christchurch City and Queenstown Lakes District Councils to collaborate to identify alternative solutions to the proposed 3 Waters restructure. Division The Council voted For: Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (8). Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (7). Abstained: Nil The division was declared CARRIED by 8 votes to 7 Motion carried (CNL/2022/009)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 14 December 2021 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	.
C2 Confidential Council Actions from Resolutions at Council Meetings	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.
C3 Confidential Council Forward Work Programme	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Proposed Ōrau and Okaihae Marine Reserves	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting.

Motion carried (CNL/2022/010)

The meeting moved into confidential at 4.29 pm.

..............................................

MAYOR

Council

29 March 2022

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 10 November 2021, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis

Deputy Chairperson	Dean McAlwee

Members	Phillipa Bain
	Martin Dillon
	Brian Miller
	Brian Peat (via Zoom)
	Cr Carmen Houlahan

IN ATTENDANCE

Clare Sullivan (Manager Civic), Scott MacLean (Group Manager Parks and Recreation)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joy Davis/Martin Dillon):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mr Miller advised that he was not the Coronation Hall Trust representative and that the Flood Mitigation Working Group had not met.

Mr Peat advised that he was not the Board’s representative on the Tunnels Trust but was the representative for the Waihola to Mosgiel Cycle/Walking Trail.

Cr Houlahan advised that the Mosgiel Business Association was not active and noted that she was the Council representative on the Dunedin Public Art Gallery Arts Society.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 15 September 2021
	Moved (Joy Davis/Dean McAlwee): That the Board: Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 15 September 2021 as a correct record.
	Moved (Joy Davis/Dean McAlwee): That the Board: Adjourn the meeting. Motion carried The meeting adjourned at 5.09 pm and reconvened at 5.12 pm.
	Motion carried with Brian Miler and Brian Peat recording their votes against.

Part A Reports

6 Project Fund
	A project completion form was received from received from Brian Peat regarding the Silverstream Planting Project.
	Moved (Joy Davis/Dean McAlwee): That the Board: Notes the project progress report from Brian Peat regarding Silverstream Beautification project Motion carried
	Moved (Brian Miller/Dean McAlwee): That the Board: Pass a vote of thanks to Brian Peat for his work on the Silverstream Beautification Project. Motion carried

7 Meeting Schedule

A schedule of meetings for 2022 was attached for the Board’s consideration.

Moved (Joy Davis/Cr Carmen Houlahan):

That the Board:

Approves the meeting schedule for 2022.

Motion carried

8 Community Plan
	An updated Community Plan was attached for discussion.
	It was agreed that a workshop would be held in the New Year to have a full review of the Community Plan. Following discussion amendments were made to the Community Plan to include the issue of stormwater in Silverstream and Outram Flood Mitigation.
	Moved (Joy Davis/Dean McAlwee): That the Board: Approves the updated Community Plan for 2022/23. Motion carried

9 Governance Support Officer's Report
	In a report from the Governance Support Officer an update was provided on matters of interest to the Community Board.
	Cr Houlahan withdrew from the discussion on the Keeping of Animals (excluding Dogs) Bylaw and the Smooth Hill Landfill Resource Consent.
	Moved (Brian Miller/ Brian Peat): That the Board: Submits on the Keeping of Animals (excluding Dogs) and Birds Bylaw review that rural/rural residential areas should be excluded from the review. Motion carried (MTCB/2021/036)
	Moved (Joy Davis/Phillipa Bain): That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the submission on the Dunedin City Council Smooth Hill Landfill Resource Consent. Motion carried (MTCB/2021/037)

10 Board Updates

1 Keep Dunedin Beautiful (KDB)

Philippa Bain advised that there was nothing to report at this time.

2 Friends of the Mosgiel Memorial Garden

Brian Miller commented that the Friends of the Mosgiel Memorial Garden should be consulted in relation to the Gardens.

3 Hawk n Hurl

Dean McAlwee advised that the event had been postponed due to Covid and it was hoped that the event would be able to proceed in the new year.

4 Mosgiel Coronation Hall

Dean McAlwee advised that as a result of resignations they were seeking new trustees for the Mosgiel Coronation Hall Trust.

5 Mosgiel Aquatic Project Team

Brian Miller advised that he had not attended the last meeting, but noted that the opening date for the pool had been pushed out.

6 Mosgiel and Taieri Emergency Group

Joy Davis advised that the group had reviewed the flood maps and will now produce new ones.

7 Outram Emergency Group

Dean McAlwee advised that there was nothing to report at this time.

8 Silverstream Plantings

Brian Peat acknowledged the contributions made by the following people and groups:

· Downers NZ

· Taieri College

· Dunedin City Council

· Otago Regional Council

· Department of Conservation

· Corrections Facility, Milton

· Corrections Services PD

· Mosgiel Rotary

· Ag Research

· Advanced Landscapes

· NZ Seed Company

· Dakins

· Management Consultant

· Dunedin Amenities Society

· Scottish Shop

· Mosgiel Boys Brigade

· Mosgiel Scout Group

· B.J. and A.J. Miller Family Trust

9- Social Media

Brian Peat suggested that Board members might wish to post matters relating to Board activities on the face book page in order to inform the community of them .

10 Community Engagement

Dean McAlwee advised that he had attended a meeting in Outram to provide help and guidance for the future of the hotel.

Brian Peat provided an update on the Waihola to Mosgiel Cycle/Walkway project.

Moved (Joy Davis/Phillipa Bain):

That the Board:

Notes the Board Updates

Motion carried

11 Chairperson's Report

The Chairperson commented on her report and also advised that herself and Cr Houlahan had attended an event at Brooklands and had spoken about the Boards role. She also spoke on the installation of the security at the Memorial Garden.

Moved (Joy Davis/Dean McAlwee):

That the Board:

Notes the Chairperson’s update

Motion carried

12 Council Activities

Councillor Carmen Houlahan provided an update on matters of interest including the 3 Waters Reform and the recent Committee meetings.

Moved (Cr Carmen Houlahan/Martin Dillon):

That the Board:

Notes the Council Activities Update.

Motion carried

13 Items for consideration by the Chair

The Chairperson requested an update from the library.

Mr Peat raised a number of issues which were forwarded to staff for noting and/or consideration.

The meeting concluded at 6.30 pm .

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C H A I R P E R S O N

Council

29 March 2022

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 11 November 2021, commencing at 10:00 am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Cheryl Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE

Nick Watts, Project Manager – Peninsula Connection; Ben Hogan, Transport Delivery Manager; Kim Everett, Engagement and Communications Advisor – Major Projects – Transport Group.

Senior Officer Chris Henderson, Group Manager Waste and Environmental Services

Governance Support Officer Lauren McDonald

1 Opening

Paul Pope welcomed members and advised that a reflection would be taken during the meeting at 11:00am to mark Armistice Day.

Lox Kellas spoke in remembrance of Armistice Day with a tribute to Trooper Fred Naylor of the Otago Mounted Rifles.

2 Public Forum

Karen Beattie spoke to the meeting on her role as Emergency Management Advisor Civil Defence. She advised of an online community resource tool and confirmed that she would provide detail for inclusion in the peninsula community newsletters. Ms Beattie responded to questions from the Board.

Roy Roker from the Macandrew Bay Boating Club spoke of the club’s concerns for the speed of cyclists through the club’s car park area and the need for signage for the safety of pedestrians and boating club members. He advised the club had placed basic signage up in the carpark area on club events days requesting cyclists dismount and walk through the carpark area.

3 Apologies

Moved (Lox Kellas/Cr Andrew Whiley):

That the Board:

Accept the apology of Graham McArthur and the apology for lateness from Hoani Langsbury.

Motion carried

4 Confirmation of agenda

Paul Pope advised that the agenda be altered to take Item 7 – Transport Matters later in the meeting.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Confirms the agenda with the following alteration, that Item 7 – Transport Matters be taken following Item 10 – Community Plan 2020-2021.

Motion carried

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Members were also requested to advise of any board appointments to local groups or projects and any appointments as a liaison member representing the Community Board.

Board representation for community project or groups were reaffirmed as:

Keep Dunedin Beautiful Committee - Graham McArthur

Wellers Rock and Wellers Jetty project - Hoani Langsbury

Harwood Hall liaison - Cheryl Neill

Portobello Hall liaison - Paul Pope

Moved (Paul Pope/Edna Stevenson):

That the Board:

a) Amends the Elected Members' Interest Register and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 14 October 2021

Moved (Paul Pope/Edna Stevenson):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 14 October 2021 as a correct record.

Motion carried (OPCB/2021/045)

Part A Reports

8 Meeting Schedule 2022

The 2022 meeting schedule was advised as 3 February; 24 March; 2 June; 28 July, with the inaugural meeting of the 2022-2025 triennium to be held on 2 November 2022.

Moved (Paul Pope/Cheryl Neill):

That the Board:

Approves the Otago Peninsula Community Board meeting schedule for 2022.

Motion carried (OPCB/2021/046)

9 Governance Support Officer's Report
	The report provided an update of activities relevant to the Board area.
	Moved (Paul Pope/Edna Stevenson): That the Board: a) Notes the Governance Support Officer’s Report. b) Agrees to hold the scholarship grant of $300.00 for Taylor McLean until the end of the 2021-2022 financial year for release for a Board approved event. c) Agrees that no submission to The Keeping of Animals (excluding Dogs) and Birds Bylaw Review will be made by the Board. Motion carried (OPCB/2021/047)

10 Community Plan 2020-2021
	Discussion was held on the proposed additions and alterations to the Board’s Community Plan for inclusion in the 2022/23 Annual Plan funding submissions such as: Tidewater Drive subsidence issues, Harington Point road widening work, Macandrew Bay beach pathway development and Allans Beach Road footpaths. Members were asked to review the Community Board’s Community Plan project priorities for discussion ahead of the 2022/23 Annual Plan meetings.
	Moved (Lox Kellas/Edna Stevenson): That the Board: Agrees that the Macandrew Bay Beach pathway development be included in the Otago Peninsula Community Board’s Community Plan for the 2022/2023 Annual Plan submissions. Motion carried (OPCB/2021/048)

7 Transport matters
	Nick Watt, Project Manager – Peninsula Connection Programme Management Office, Ben Hogan, Transport Delivery Manager and Kim Everett, Engagement and Communications Advisor – Transport Group provided updates on section work at Broad Bay and Portobello as part of the peninsula connection project.
	Discussion was held on the concern raised by Roy Roker, President of the Macandrew Bay Boat Club during Public Forum for club members’ safety in the carpark area of the yacht club with the number and speed of cyclists coming through the area. Board members agreed to assist funding for signage to be erected at the Club carpark entrances, to encourage walking through the carpark area and the beach to the next section of the shared pathway. Roy Roker to work in liaison with the DCC communications team for the signage details.
	Moved (Paul Pope/Edna Stevenson): That the Board: Grants up to $500 to produce safety signage at the Macandrew Bay Boating Club carpark to promote reduced cycle speed and safe pedestrian access. Motion carried (OPCB/2021/049)
	Ben Hogan, Transport Delivery Manager provided an update on maintenance works on the peninsula including progress of completion of safety fencing on Marine Parade, road repairs by Fletcher House at Broad Bay due to a sink hole and the artworks to be selected for the new bus shelters at Broad Bay. He responded to questions from the Board. Mr Hogan confirmed that the affected Marine Parade residents and the Board would be provided communication on the resolution being sought with the contractor for the safety fencing. Hoani Langsbury arrived at the meeting at 11:32 am.

11 Board Updates
	Board members provided verbal updates on the following activities: · Te Rauone Reserve – work on the groynes progressing well. The Reserve Subcommittee have met to develop concept designs for the playground. · Sealion fence install at Hoopers Inlet is aimed for February 2022. · Wellers Rock Jetty upgrade – site visit completed · Harington Point motels subdivision – concerns raised on the consent process as the area is of significant archaeological and cultural value · Harwood domain – concerns raised on the use of the domain by freedom campers and the need for signage
	Paul Pope to write to staff requesting information on the consent process for the Harington Point subdivision.
	Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board: Notes the Board Updates. Motion carried

12 Councillor's Update

Councillor Andrew Whiley provided an update on matters of interest to the Board, including Council’s adoption of the Speed Limits Review for Amendments 10 and 11. He commented that the only speed change on the Peninsula was for the Pukehiki township to 40km/hour.

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

Notes the report from Cr Whiley.

Motion carried

13 Chairperson's Report

A verbal update was provided by the Chairperson at the meeting, including:

· Portobello playground – staff have resolved the drainage issues

· Sand mining at Tomahawk – discussion held on the interpretation of the Otago Regional Council’s consent

· Letter of congratulations from the Board to Norcombe Barker for the recent 150^th Larnach Castle celebrations.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Notes the update from the Chairperson.

Motion carried

14 Items for Consideration by the Chairperson
	There were no items for consideration by the Chairperson.

The meeting concluded at 12:01 pm.

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CHAIRPERSON

Council

29 March 2022

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 November 2021, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams

Members	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord+

Governance Support Officer Lauren McDonald

1 Public Forum

1.1 Public Forum - Update on Community Garden

Cynthia Flanagan provide an update on the completion of the Tunnel House project in the Community Garden. She thanked the board for their financial support of the project.

The Board expressed their appreciation of the work being done at the community garden.

1.2 Public Forum - Middlemarch Swimming Club

James Hall, President of the Middlemarch Swimming Club spoke to the club’s funding application. He advised the instalment of electronic controls and sensors would reduce running costs and simplify the monitoring and management of the pool.

2 Apologies

There were no apologies given.

3 Confirmation of agenda

Moved (Barry Williams/David Frew):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Robin Thomas declared he was a member of the Strath Taieri Lions Club

Barry Williams and Leeann McLew both members of the Middlemarch Pool Committee

Moved (Cr Mike Lord/David Frew):

That the Board:

a) Amends the Elected Members' Interest Register

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 30 September 2021

Moved (David Frew/Leeann McLew):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 30 September 2021 as a correct record.

Motion carried

Part A Reports

6 Project Fund
	An application was received from the Middlemarch Swimming Club seeking funding of $2,500 towards the final instalment of electronics and sensors as part of pool heating project.
	Barry Williams and Leeann McLew declared a conflict of interest as members of the Middlemarch Pool Committee. Robin Thomas assumed the Chair for the item.
	Moved (Cr Mike Lord/Robin Thomas): That the Board: a) Approves the application funding request of $2,500 from the Middlemarch Swimming Club. b) Notes the project completion form from Grocotts Organic Garden Middlemarch. Motion carried (STCB/2021/009)
	Barry Williams resumed as Chair.

7 Middlemarch Flooding - March Creek

Robin Thomas spoke to the item and asked that the Otago Regional Council (ORC) provide to the Board the reports they verbally offered on the flood mitigation for March Creek at a previous meeting.

Barry Williams advised he would write on behalf of the Board to the ORC to seek provision of the formal reports.

8 Governance Support Officers Report

The report informed the Board of activities relevant to the Board area including:

· Project Fund balance of $10,000 as at 11 November 2021.

· March Creek – Noted that staff will workshop with the Board in early 2022.

· Station Master’s House – The Board requested information be provided by staff on the ownership of the railway buildings, including the goods shed and auxiliary buildings.

· 2022/23 Annual Plan – Discussion to be held to update the STCB Community Plan ahead of the Annual Plan meetings.

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

a) Notes the Governance Support Officers Report.

b) Agrees not to make submission on the Keeping of Animals (Excluding Dogs) Bylaw.

Motion carried (STCB/2021/010)

9 Meeting Schedule

Moved (David Frew/Leeann McLew):

That the Board:

a) Approves the Strath Taieri Community Board’s meeting schedule for 2022.

Motion carried (STCB/2021/011)

10 Chairperson's Report
	Barry Williams provided a verbal update on matters of interest to the Board including: · Oiling of rural roads after grading work complete. The Board requested staff provide a copy of the maintenance schedules and map locations used by contractors for grass mowing, grading and oiling of rural roads. · EV Charger - The Board would like to see the area sealed around the EV charger and an update on the “No Parking” signs to be placed in this area. · Taieri Railway – The Board sought an update on the work being undertaken. · Gravel extraction – Barry Williams to follow up with ORC on the status of an open consent for the Middlemarch community, as discussed with ORC in 2016.
	Moved (Robin Thomas/Barry Williams): That the Board: Send a letter of thanks to Tom Dyer for his support and hard work in relation to 3 Waters. Motion carried
	Moved (Barry Williams/Cr Mike Lord): That the Board: Note the Chairperson’s update Motion carried

11 Council Activities

Cr Lord provided a verbal update on the Central Government’s mandated 3 Waters Reform. He confirmed Council’s adoption of the Representation Review and that library fines were to be wiped by Council for overdue books.

Moved (Barry Williams/David Frew):

That the Board:

Note the Councillor’s update.

Motion carried

12 Notification of Items for Consideration by the Chairperson
	There were no items for consideration requested.

The meeting concluded at 6:00pm.

..............................................

CHAIRPERSON

Council

29 March 2022

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 November 2021, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy	Kristina Goldsmith
	Angela McErlane	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport) and Ben Hogan (Transport Delivery Manager)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Graeme Wall

Graeme Wall addressed the meeting concerning the port environment and the Port Noise Liaison Committee.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the agenda with the following alteration:

Item 10 – Chairperson’s Report to be taken after Item 6.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Ange McErlane provided an update to her register of interest.

Moved (Francisca Griffin/Angela McErlane):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 20 October 2021

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record.

Motion carried (WHCB/2021/025)

Part A Reports

6 Transport Delivery Manager
	The Transport Delivery Manager (Ben Hogan) introduced himself and provided an overview of his role.

10 Chairperson's Report

The Chairperson provided an update on matters of interest relevant to the Board’s area which included:

· Ajax Street, Port Chalmers. Ms Griffin provided an update on an on-site meeting that she had with staff regarding the Sycamore Trees on Ajax Street. Following discussion, it was agreed that Ms Griffin and Councillor Walker would liaise with staff and provide updates to the Board.

· Representation Review.

· West Harbour Community Board Community Awards. Ms Griffin congratulated Mr Eddy and Ms Rushton on the fantastic work that they had done which made the event very successful.

· Relocation of the Bus Stop. Mr Johnson advised that he had attended an on-site meeting with staff and some elected members regarding the proposed relocation of the bus stop. He commented that the bus stop would remain in its current position until a recommendation had been made to Council.

Moved (Cr Steve Walker/Kristina Goldsmith):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried

7 Meeting Schedule

A report from Civic provided proposed 2022 meetings dates for the West Harbour Community Board for approval.

Following discussion, it was agreed that the meeting scheduled for 8 June 2022 would be moved to either 1 June or 15 June.

Moved (Trevor Johnson/Angela McErlane):

That the Board:

a) Approves the 2022 meeting schedule for the West Harbour Community Board with the amendment as agreed.

Motion carried (WHCB/2021/026)

8 Governance Support Officers Report

A report from Civic provided an update on activities relevant to the Board area which included:

· Project Fund

· Dunedin City Council 2022/23 Annual Plan

· Dunedin District Wide Coastal Hazard Screening

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

a) Notes the Governance Support Officers Report.

Motion carried

9 Board Updates

Port Noise Liaison Committee

Jacque Ruston advised that she had been unable to attend the committee meeting which had been held via zoom due to internet connectivity. It was agreed that Kristina Goldsmith would be the alternate Board Representative.

Ravensdown Community Liaison Group

Trevor Johnson advised that there was no update

Keep Dunedin Beautiful

Duncan Eddy (Board representative) advised that he was an apology for the last Keep Dunedin Beautiful meeting.

Otago Access Radio

Duncan Eddy provided an update on the items that he had discussed during the Board’s session which included Community Projects and Te Ngaru speed bumps.

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin advised that a gardening maintenance day was scheduled for Sunday.

Aramoana Liaison

Ange McErlane commented that there had been discussion between the parties on the proposed toilets.

Vision Port Chalmers

Ange McErlane provided an update which included the Port Chalmers Seafood Festival.

Community Awards

Duncan Eddy and Jacque Ruston provided an update on the Community Awards function and commented that they had received positive feedback from the community.

Following discussion it was agreed to add the following Board Updates:

Education Liaison – Kristina Goldsmith;

Long Beach and Purakaunui Amenities Society –Jacque Ruston; and

Police Matters – Trevor Johnson

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Notes the Board updates

Motion carried

11 Council Activities

Councillor Steve Walker provided an update on matters of interest which included:

· Representation Review;

· COVID Planning;

· 3 Waters Reform

· The removal of the Overdue Library Book Charges

Moved (Cr Steve Walker/ Francisca Griffin):

That the Board:

a) Notes the Council Activities update.

Motion carried

12 Items for Consideration by the Chair

There were no items for consideration.

Resolution to exclude the public

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 West Harbour Community Board meeting - 20 October 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Motion carried (WHCB/2021/027)

The meeting moved into non-public at 6.49 pm and concluded at 6.51 pm.

..............................................

CHAIRPERSON

Council

29 March 2022

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale Sports Complex, Sunnyvale, Dunedin on Thursday 18 November 2021, commencing at 2.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager, Property Services)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Public Forum - Funding Application

Rosie Davison spoke in support of her funding application.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 21 October 2021

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Confirms the minutes of the Saddle Hill Community Board meeting held on 21 October 2021 as a correct record.

Motion carried

Part A Reports

6 Funding Application
	Leanne Stenhouse withdrew from consideration of this item. The Board considered a funding application from Rosie Davison for a $1,000.00 towards her attendance at a 10 day Youth Development Course on the Spirit of Adventure. The application was considered under the criteria used for the Youth Ambassador Award scheme.
	Moved (Keith McFadyen/Cr Jules Radich): That the Board: a) Approves the funding application from Rosie Davison for $500.00 assistance towards the 10 day Youth Development Course on the Spirit of Adventure. b) Agrees that the conditions of the Youth Ambassador Award would apply. Motion carried (SHCB/2021/020)
7 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board’s area including: a) Discretionary Fund b) 2022/23 Annual Plan c) Updates from Council departments
	Moved (Scott Weatherall/Paul Weir): That the Board: a) Notes the Governance Support Officer’s Report; b) Ratifies the Saddle Hill Community Board’s submission to Resource Consent application RM 20.280, Smooth Hill. Motion carried (SHCB/2021/021)

8 Meeting Schedule

A schedule of meetings for 2022 was presented for consideration. Following discussion it was agreed that the meeting dates would adopted with slight changes as follows:

· Thursday 17 February 2022

· Thursday 31 March 2022

· Thursday 16 June 2022

· Thursday 11 August 2022

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Approves the updated meeting schedule for 2022.

Motion carried (SHCB/2021/022)

9 Board Updates
	Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included: Keep Dunedin Beautiful Christina McBratney provided an update on the activities of Keep Dunedin Beautiful. She advised that Chorus had approved the painting of the chorus box at the corner of Brighton and Jeffcoates Roads. The Board agreed on the artists and design and provision up to $300 of paint which included anti-graffiti paint for the project. Delta Drive Basketball Court Project Scott Weatherall commented on a recent update on installation of half basketball courts and queried why Delta Drive had not been included.
	Moved (Christina McBratney/Paul Weir): That the Board: a) Approves up to $300 from the discretionary fund for the purchase of paint from Resene Paints for the chorus box project. Motion carried (SHCB/2021/023)
	Moved (Scott Weatherall/ Keith McFadyen): That the Board: b) Notes the Board updates. Motion carried

10 Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on the following items of interest:

· Otago Community Trust funding application

· Smooth Hill Submission

· Laybys – Brighton-Taieri Beach Road

· Christmas on the Domain – this event has been cancelled

· Brighton Domain - Safety Signs

· Otokia Creek – the ORC had installed warning signs over toxicity.

· Brighton Camp – this had been sold and long term tenants were required to leave by the end of February 2022.

· Community Housing, Cole Street, Brighton – there were approximately six units due to be built on the site within three years. The Board requested these be prioritised to help with tenants impacted by the closure of the Brighton Camp.

· Brighton Gala Day – this would be held on 23 January 2022.

The Chair thanked departing staff members, Tom Dyer and in particular acknowledged the work involved with the challenges of the Ocean View drainage. He then thanked David Bainbridge-Zafar for all his work supporting the Board and acknowledged gratitude for always following up on issues and reporting back to the Board.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

Notes the Chairperson’s update.

Motion carried

11 Councillor Update

Councillor Jules Radich provided an update on items of interest which included:

· Speed Limit Bylaw

· Representation Review

· Three Waters

· Library Fines

· Community Housing

· Waipori Fund

· Taieri Mouth Multisport event held on Sunday 14 November 2021 – Cr Radich extended gratitude for the excellent organisation which led to a well run event and fun day out.

· Covid Update and the upcoming traffic light system.

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

Notes the update from Cr Radich.

Motion carried

11a END OF YEAR WRAP UP

The Chair (Scott Weatherall) and members then shared their highlights on Board achievements completed or undertaken throughout the year.

Mr Weatherall thanked the Board for their contribution and work throughout the year.

12 Items for Consideration by the Chair

There were no items notified for consideration by the Chair.

The meeting concluded at 3.25 pm.

..............................................

CHAIRPERSON

Council

29 March 2022

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 November 2021, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing) and Ben Hogan (Manager Transport Delivery)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - Waikouaiti District Pony Club

Joce Boyle and Linda Begg from the Waikouaiti District Pony Club addressed the meeting regarding their funding application. They provided an overview of the club, the need for rabbit proof fencing and responded to members’ questions.

1.2 Public Forum - Waitati Music Festival Inc

Katie Peppercorn from the Waitati Music Festival Inc addressed the meeting regarding their funding application. She provided an overview of the event and the Covid requirements for performers, stallholders and attendees, she also advised that a decision would be made mid-January 2022 with regards to if the event could still occur 5 March 2022 and if not a postponement date of 5 November 2022 with some smaller events during the year with the impending implementation of the Covid traffic light system. Ms Peppercorn also responded to members’ questions.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Extends Public Forum.

Motion carried

1.4 Public Forum - Kāritane Bowling Club Inc

Bob Gibb from the Kāritane Bowling Club Inc addressed the meeting regarding their funding application. He provided an overview of the club and the need to replace the kitchen joinery. Mr Gibb also responded to members’ questions.

1.5 Public Forum – Community Response to Covid-19

Ruth Ferguson addressed the meeting regarding the community response to Covid-19. She provided an overview of her concerns if people had to self-isolate how would they get groceries etc. Ms Ferguson suggested access to funding and care packages would be beneficial for the community and responded to members’ questions.

1.3 Public Forum - East Otago Blokes Shed Society Inc

Bill Lang from East Otago Blokes Shed Society Inc addressed the meeting regarding their funding application. Mr Lang also responded to members’ questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Confirms the agenda with the following alteration:

Item 7 be taken before Item 6

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 13 October 2021

Moved (Mandy Mayhem-Bullock/Andy Barratt):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 13 October 2021 as a correct record.

Motion carried

Part A Reports

7 Transport Delivery Manager
	The new Transport Delivery Manager (Ben Hogan) introduced himself to the Board and responded to members’ questions.

1.6 Public Forum – The Opera House Trust

Meteria Turei, Tania Turei and Sarah Williamson from The Opera House Trust addressed the meeting regarding their funding application. They provided an overview of the trust and responded to members’ questions.

6 BRCT Update

Meteria Turei and Sarah Williamson from BRCT addressed the meeting to provide an update on a survey of housing and community issues in the wider Blueskin area being conducted from funding granted through the Place-Based Community Grant. They also responded to members’ questions.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the update.

Motion carried

8 Funding Applications
	The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Music Festival Inc funding application and withdrew from this item.




	Moved (Mark Brown/Geraldine Tait): That the Board: Approves the funding application from the Waitati Music Festival Inc Society for $800.00 towards the cost of the toilet hire to the 10^th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Motion carried (WC/2021/053)

	Mandy Mayhem-Bullock returned to the meeting.

	Moved (Geraldine Tait/Alasdair Morrison): That the Board: Approves the funding application from the East Otago Blokes Shed Society Inc. for $1,200.00 towards the first six months workshop rent. Motion carried (WC/2021/054)

	Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board: Approves the funding application from the Kāritane Bowling Club Inc. for $1,000.00 towards the installation of the new joinery for their Clubroom’s kitchen upgrade. Motion carried (WC/2021/055)

	Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley): That the Board: Approves the funding application from the Waikouaiti District Pony Club $1,000.00 towards rabbit proof fencing. Motion carried (WC/2021/056)

	Moved (Geraldine Tait/Mark Brown): That the Board: Declines the funding application from The Opera House Trust. Motion carried (WC/2021/057)

9 Meeting Schedule 2022

A report from Governance proposed 2022 meeting dates for the Waikouaiti Coast Community Board for approval.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Approves the 2022 meeting schedule for the Waikouaiti Coast Community Board.

Motion carried (WC/2021/058)

10 Governance Support Officer's Report
	The report informed the Board of relevant activities in the Board’s area, which included: Dunedin City Council 2022/23 Annual Plan Keeping of Animals (excluding Dogs) and Birds Bylaw Submission Dunedin District Wide Coastal Hazard Screening What DCC is Currently Consulting On Roadworks Schedule DCC Updates
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the Governance Support Officer’s Report. Motion carried

	Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board: Ratifies the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively. Motion carried

11 Community Plan
	There were no changes to the Waikouaiti Coast Community Board Community Plan.

12 Chairperson's Report
	A verbal report from the Chairperson was provided at the meeting, which included: Firefighting Tanks Kāritane Spit Bus Services Excursion Train Trust – letter of support Train to Waitati Truby King Recreation Reserve Management Plan Vegetation Beach Street Covid in General Thank you to members Merry Christmas





	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Notes the Chairperson’s report. Motion carried

	Moved (Alasdair Morrison/Mark Brown): That the Board: Ratifies the Excursion Train Trust letter of support retrospectively. Motion carried

13 Board Updates

Board members to provide an update on activities and areas of responsibility, including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that there is a video promoting Dunedin for the Keep New Zealand Beautiful awards. The awards to be coordinated by what traffic light was in place.

Waikouaiti Recycling Centre Project

Geraldine Tait advised that there are now two containers on site, one donated by Port Otago. MOU being signed soon. Another part time coordinator is being sought.

Truby King Recreation Reserve Committee

Andy Barratt and Mark Brown advised that the new management plan had been resolved at a recent Council meeting. Committee meetings would now commence. A working bee had been conducted with members of the Otago Botanical Society.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that upskill training had been conducted for Chair and Deputy Chair’s. Meetings were still being conducted via Zoom. She also advised that following representation reviews around the country that some community board’s may no longer be around in areas of New Zealand.

North Coast Promotional Group

Mark Brown advised that this is up and running and now under private ownership.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the updates.

Motion carried

14 Council Activities
	Councillor Jim O’Malley provided an update on matters of interest to the Board, which included: 3 Waters Reform Future Development Strategy Refresh

	Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Notes the Updates. Motion carried

15 Items for Consideration by the Chairperson

Items for consideration by the Chairperson for the next meeting.

An item for the February 2022 meeting – Introducing Major Andy McKenzie-Everitt who is the new Emergency Management Advisor for Dunedin City.

The meeting concluded at 8.22 pm.

..............................................

CHAIRPERSON