Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held via Audio Visual link on Thursday 24 March 2022, commencing at 10:00 am.





Paul Pope



Lox Kellas

Graham McArthur


Cheryl Neill

Edna Stevenson


Cr Andrew Whiley




Chris Henderson (Group Manager, Waste and Environmental Solutions), Gill Brown (Housing Action Plan Advisor)


Governance Support Officer                  Lauren McDonald



1          Opening

Paul Pope opened the meeting with a reflection.

2          Public Forum

2.1       Engagement with local Peninsula schools - Annual Plan 2022-23


Students from the Portobello and Macandrew Bay Primary Schools, provided ideas for consideration by the Board on improvements for community facilities for the Annual Plan submission to Council.

Suggestions included charging stations, soft plastic recycling stations and historical information to be placed along the Peninsula shared pathway. Improvements for consideration were advised as safe pedestrian access to the beaches along the peninsula, extension of the cycleway to Harrington Point,  and upgrade or new Macandrew Bay public toilets.


2.2       Peninsula Connection Project


Nick Watt, Project Manager – Peninsula Connection provided an update on the Peninsula Connection Project works.

Concern was raised about the lack of communication to the Board on  delay to completion of staged work for Portobello.



3          Apologies

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:


Accepts the apology from Hoani Langsbury.


Motion carried


4          Confirmation of agenda



Moved (Chairperson Paul Pope/ Graham McArthur):

That the Board:


Confirms the agenda without addition or alteration


Motion carried



5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Chairperson Paul Pope/ Cheryl Neill):

That the Board:


a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried


6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 3 February 2022


Moved (Chairperson Paul Pope/ Graham McArthur):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 03 February 2022 as a correct record.

Motion carried (OPCB/2022/002)



Part A Reports

7          Housing Action Plan


The Housing Action Plan Advisor (Gill Brown) introduced the Housing Action Plan to the Board and responded to questions.



The meeting adjourned at 11:00am and recommenced at 11:02 am.


8          Community Plan 2021-2022


Discussion was held on the Community Board Plan.  Members were requested to provide any updates on the existing plan or current priorities for discussion at the 2 June 2022 meeting.



Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

Delegates the Chairperson to write on behalf of the Board to the General Manager - Infrastructure and Development and the Chief Executive and seek a formal explanation on the Peninsula Connection Project delays.


Motion carried


9          Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the  Board area which included:

·        Project Fund

·        Otago Access Radio renewal of subscription for “Round the Boards” segment.

·        Dunedin City Council draft 2022/23 Annual Plan

·        Updates – Transport, Parks and Recreation, City Planning



Minister of Transport visit to Dunedin.



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

Requests the Chairperson to write to the DCC Chief Executive to include the Otago Peninsula Community Board representative(s) for the visit of the Minister of Transport to Dunedin.


    Motion carried



Annual Plan 2022-23



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

Approves that the Chairperson be delegated on the Board’s behalf to draft the Otago Peninsula Community Board’s submission to the Annual Plan 2022-23 for the Dunedin City Council and the Otago Regional Council.


Motion carried



Dave Cull’s Memorial Plaque


Paul Pope confirmed that the plaque was ready for installation and advised a small ceremony would be held with Dave Cull’s family to unveil the plaque.



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

             Agrees to cover the cost of the installation of the Dave Cull memorial plaque on receipt              of the invoice, if any.


Motion carried (OPCB/2022/003)



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


a)         Notes the Governance Support Officer’s Report.

b)        Agrees to the continuation of the Board’s participation in the OAR FM Programme, with renewal of the subscription to the ‘Round the Boards’ feature segment through to 30 June 2022.

             Motion carried (OPCB/2022/004)


10        Macandrew Bay Public Toilets


Discussion was held on the Board’s support for upgrade of the Macandrew Bay Public Toilets and consideration for a toilet to be sited at the beach area for safety issues.  The Board’s priorities for the upgrade of facilities should be restated in the Board’s 2022-23 Annual Plan submission                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              


11        Board Updates


Board members provided updates on activities


Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:


Notes the Board Updates.

             Motion carried


12        Councillor's Update


Councillor Andrew Whiley provided an update on matters of interest to the Board which included reports to the 22 February 2022 Council meeting:

Zero Carbon City Plan: Interim guiding principles and stage of work; DCC submission for improving the protection of drinking water sources; Regulatory Subcommittee recommendations on Keeping of Animals (excluding dogs) and Bird Bylaw review.




Moved (Chairperson Paul Pope/ Graham McArthur):

That the Board:


Notes the update from Cr Whiley.

             Motion carried


13        Chairperson's Report


The Chairperson provided a verbal update matters including the development of a walkway for the Hereweka tracks by the Hereweka Trust and Portobello Inc to fund signage and marker posts.  He advised that further information on the project will be provided to the 2 June meeting for discussion.


Te Rauone signage for beach education – Paul Pope spoke of the Board’s consideration for funding some beach education signage as a Board initiated project.  It was agreed to discuss the matter formally at the 2 June meeting.



Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:


Notes the update from the Chairperson.

             Motion carried


14        OPCB Annual Plan submission 2022-23


No discussion was held as priorities has been raised and discussed under previous items of the agenda.


15        Items for Consideration by the Chairperson


Request that the local Police Constable, Aaron Smith attend the June 2022 meeting of the Board to provide an outline of his role in the community.



The meeting concluded at 12:08 pm.