Waikouaiti Coast Community Board



Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held via audio visual link on Wednesday 23 March 2022, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait






Andy Barratt

Sonya Billyard


Mark Brown

Mandy Mayhem-Bullock


Cr Jim O'Malley





Graham McKerracher (Manager Council Communications and Marketing) and Gill Brown (Housing Action Plan Advisor)


Governance Support Officer                  Rebecca Murray




1          Public Forum

There was no Public Forum.   


2          Apologies

An apology for early departure was received by Cr Jim O’Malley who will leave the meeting at 6.45 pm.


Moved (Alasdair Morrison/Mark Brown):

That the Board:


Accepts the apology for early departure from Cr Jim O’Malley.


Motion Carried




3          Confirmation of agenda



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Confirms the agenda with the following alteration:


That Item 13 Council Activities be taken at an appropriate time before Cr O’Malley leaves the meeting.


Motion Carried


4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)         Notes/Amends the Elected Members' Interest Register; and

b)        Confirms/Amends the proposed management plan for Elected Members' Interests.

Motion Carried


5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 2 February 2022


Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Confirms the Waikouaiti Coast Community Board meeting held on 02 February 2022 as a correct record with a minor amendment as agreed.

Motion Carried


Part A Reports

6          Otago Regional Council - Transport Manager and Senior Communications Advisor


The Otago Regional Council’s Transport Manager (Doug Rodgers) and Senior Communications Advisor (Charlotte Flaherty) were in attendance to introduce themselves to the Board.  They responded to members’ questions.


7          Housing Action Plan


The Housing Action Plan Advisor (Gill Brown) was in attendance to provide an overview of the Housing Action Plan to the Board.  She responded to members’ questions.


8          Funding Update


The report provided details of funding allocated to date.


Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Notes the funding update.

Motion Carried


9          Governance Support Officer's Report


A  report from Governance provided an updated on activities relevant to the Board’s area, which included:

Draft DCC 2022/23 Annual Plan

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Notes the Governance Support Officer’s Report.

Motion Carried


10        Community Plan


There were no changes to the Waikouaiti Coast Community Board Community Plan.


11        Chairperson's Report


A verbal report from the Chairperson was provided at the meeting, which included:

Weekend Bus Services

Firefighting Tanks

General Vegetation

Puketeraki Site 



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Notes the Chairperson’s report.

Motion Carried


13        Council Activities


Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:


Public Transport



Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:


Notes the updates.

Motion Carried


12        Board Updates


Board members to provide an update on activities and areas of responsibility, including:


Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that she is now the Deputy Chair of Keep New Zealand Beautiful.  She also advised that there had been a funding boost from the Waste Minimisation Fund to the “Do the right thing” campaign towards educating awareness.  Trees for babies was to be held again this Mother’s Day.  She also advised that KDB were putting funding towards the replacement Bluey the Whale sign located at the Puketeraki site.


Waikouaiti Recycling Centre Project

Geraldine Tait and Andy Barratt advised that there was still concern around the processing of compost at the landfill site.  Cr O’Malley advised that a workshop with OneCoast to discuss composting would be beneficial for the community.


Waikouaiti Plantation Replanting Project

Mark Brown advised that due to lockdown half of the planting season was lost but were preparing for another planting season next year.


Cr Jim O’Malley left the meeting at 6.45 pm.





Truby King Recreation Reserve Committee

Andy Barratt advised that had been progress with the committee membership.  He also advised that the botanical society were working with the trees.


Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that a workshop on chairing would be held on 28 March, which would be ideal for newly elected members.



Mandy Mayhem-Bullock advised that a stakeholder meeting had been held recently which also discussed possible connection issues in areas.


To be added to the Board Updates list Civil Defence with Sonya Billyard and Mandy Mayhem-Bullock to provide any updates.



Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:


Notes the updates.

Motion Carried



14        Items for Consideration by the Chairperson


There were no items for consideration.




The meeting concluded at 7.00 pm.