West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Via Audio Visual Link on Thursday 31 March 2022, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Kristina Goldsmith
Members	Duncan Eddy	Trevor Johnson
	Angela McErlane	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), Gill Brown (Housing Action Plan Advisor),and Stephen Hogg (Assistant Parks and Recreation Planner)

Governance Support Officer                  Wendy Collard

1          Public Forum

1.1       Long Beach Domain

Barry Smith and Len Hannah addressed the meeting regarding access to the Long Beach Domain and responded to questions.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Francisca Griffin/Trevor Johnson): That the Board: Confirms the agenda with the following addition or alteration Item 7 -  He Purapura Marara – Scattered Seeds Digital Archive Community Project be deferred to the Board’s next meeting due to staff illness. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jacque Ruston provided an update to her register of interest.

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 9 February 2022
	Moved (Francisca Griffin/Angela McErlane): That the Board: Confirms the minutes of the West Harbour Community Board meeting held on 09 February 2022 as a correct record. Motion carried

Part A Reports

6          Election of Deputy Chairperson
	A report from Civic noted that Trevor Johnson had tended his resignation as the Board’s Deputy Chairperson.  It also noted that the voting for appointments such as Board Chairperson and Deputy Chairperson needed to be carried out in accordance with Schedule 7, Clause 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Adopts first past the post (System B) as the voting method for the appointment of the Deputy Chairperson. Motion carried
	The Chairperson called for nominations for the Deputy Chairperson.
	Moved (Duncan Eddy/Cr Steve Walker): That the Board: Appoints Kristina Goldsmith as the Deputy Chairperson. Motion carried (WHCB/2022/004)

7          He Purapura Marara - Scattered Seeds Digital Archive Community Project
	This item was deferred to the Board’s next meeting.

8          Housing Action Plan
	The Housing Action Plan Advisor (Gill Brown) introduced  the Housing Action Plan to the Board and responded to questions.

9          Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board area which included: ·       Project Fund ·       Otago Access Radio (OAR) ·       Dunedin City Council draft 2022/23 Annual Plan ·       Correspondence
	Moved (Member Trevor Johnson/Member Angela McErlane): That the Board: Approves $79.99 from the Board’s Discretionary Fund for the “Round the Board” OAR FM programme for Community Boards. Motion carried (WHCB/2022/005)
	·       Long Beach Domain.  The Assistant Parks and Recreation Planner (Stephen Hogg) provided the background to the Reserves and Beaches Bylaw and the requirements. under the Bylaw and District Plan when giving consideration to parking facilities for reserves.  Mr Hogg responded to questions.
	Moved (Francisca Griffin/Angela McErlane): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried

10        Board Updates
	Port Noise Liaison Committee Jacque Ruston provided an update which included the noise monitoring. Ravensdown Community Liaison Group Trevor Johnson provided an update which included the upcoming schedule for the cargo ships. Keep Dunedin Beautiful Kristina Goldsmith advised that Mandy Mayhem-Bullock had attended the Keep New Zealand Beautiful awards.  She also commented that she had provided an update on the Board’s area. Otago Access Radio Francisca Griffin provided an update on the items that were discussed during the Board’s last segment. Social Media and Communication Francisca Griffin provided an update on the activity on the Board’s Facebook page. Albertson Avenue Beautification Project Francisca Griffin advised that the produce from the garden was being well utilised by the community. Aramoana Liaison Ange McErlane advised that there was no update. Vision Port Chalmers Ange McErlane provided an update which included the Port Chalmers Seafood Festival. Information Plaque Francisca Griffin and Duncan Eddy advised that they had approached members of the community to assist with the project. Education Liaison Kristina Goldsmith advised that she met with staff regarding speed around the local schools and she would be contact with schools once the impacts from COVID had reduced. Long Beach and Pūrākaunui Amenities Societies Jacque Ruston provided an update on the Long Beach and Pūrākaunui Amenities Societies . West Harbour Emergency Response Group Jacque Ruston provided an update which included the establishment of a “phone tree”. Policing Matters It was agreed that the Board members who lived in Port Chalmers would provide updates.
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Notes the Board updates. Motion carried

11        Chairperson's Report
	The Chairperson provided an update on matters of interest which included: · Draft Annual Plan 2022/2023 Submission.  It was agreed that a draft submission would be prepared for the Board’s consideration. ·        Otago Access Radio.  It was agreed that Duncan Eddy would present the next segment on behalf of the Board ·        Vegetation issues. · ANZAC Day. · Port Otago.
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Notes the Chairperson’s Report. Motion carried

12        Council Activities
	Councillor Steve Walker provided an update on matters of interest which included: Draft Annual Plan 2022/23 Consultation Election 2022 – Order of Candidate Names for Voting Document
	That the Board: Notes the Council Activities Update. Motion carried

13        Items for Consideration by the Chairperson
	Long Beach Domain.

The meeting concluded at 7.26 pm.

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CHAIRPERSON